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Notice Details

Title: Purchase of LED Retrofit Gear Trays for Street Lighting
Published by: Caerphilly County Borough Council
Publication Date: 16/03/2015
Deadline Date: 15/04/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Caerphilly County Borough Council require LED Lantern Gear Switch Trays to be provided for the following Lanterns, Urbis ZX1 and Urbis Sapphire 1.
Of the lanterns the following gear switch tray unit quantity numbers are required:
7457 – Urbis ZX1 Lanterns; and 753 - Urbis Sapphire 1 lanterns.
The proposed retrofit gear trays are to be designed for installation into the named lanterns. All retrofit gear trays provided must be designed to ensure that as best as practicable, the original integrity of the luminaire is not compromised. The gear tray must be manufactured to fit the lanterns as specified, be a direct gear tray swap and not be of a universal type. The contract period is a one off and the first initial delivery of the first 1000 gear switch trays is required by the 31 July 2015, the remaining gear switch trays are required every month thereafter from the 31 July 2015 to the 29 February 2016. As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system details on how to access the system are set out in the additional information section to this notice. The specification requirements can be located in the invitation to tender document which can be access once registered on the e-tendering system against this project.
CPV: 31214000, 31530000, 31500000, 34928500, 31000000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Procurement Services

Chris Davidge

+44 1443863063

davidc1@caerphilly.gov.uk

+44 1443863167

www.caerphilly.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

https://supplierlive.proactisp2p.com/Account/Login

https://supplierlive.proactisp2p.com/Account/Login
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Purchase of LED Retrofit Gear Trays for Street Lighting

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

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II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

County Borough of Caerphilly



UKL16

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Caerphilly County Borough Council require LED Lantern Gear Switch Trays to be provided for the following Lanterns, Urbis ZX1 and Urbis Sapphire 1.

Of the lanterns the following gear switch tray unit quantity numbers are required:

7457 – Urbis ZX1 Lanterns; and 753 - Urbis Sapphire 1 lanterns.

The proposed retrofit gear trays are to be designed for installation into the named lanterns. All retrofit gear trays provided must be designed to ensure that as best as practicable, the original integrity of the luminaire is not compromised. The gear tray must be manufactured to fit the lanterns as specified, be a direct gear tray swap and not be of a universal type. The contract period is a one off and the first initial delivery of the first 1000 gear switch trays is required by the 31 July 2015, the remaining gear switch trays are required every month thereafter from the 31 July 2015 to the 29 February 2016. As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system details on how to access the system are set out in the additional information section to this notice. The specification requirements can be located in the invitation to tender document which can be access once registered on the e-tendering system against this project.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=23751.

II.1.6)

Common Procurement Vocabulary (CPV)

31214000
31530000
31500000
34928500
31000000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The quantity of gear switch tray units required is as follows:

7457 – Urbis ZX1 Lanterns; and 753 - Urbis Sapphire 1 lanterns.

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-06-2015 29-02-2016

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Delivery Payment. This is payment for accepted supplies or services (including partial deliveries).

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

To ensure that tenderers submission responses are inline with the specification requirements as set out in this invitation to tender and bill of quantities, tenderers will be required to provide a sample of the gear switch trays for both lanterns that would be provided which are in accordance with the data sheet provided at tender submission return to ensure that the product(s) meet the Council requirements prior to any contract award being placed.

The sample will need to be returned by 15 April 2015 at 12:00:00 (Noon). A tender return label has been provided, please refer to Appendix 2.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


III.2.2)

Economic and financial capacity





III.2.3)

Technical capacity


(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.

(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

(4) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.

(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


No

Yes
Price 30
Quality 70

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CCBC/PS1333/15/CD

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 15-04-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

6 

IV.3.8)

Conditions for opening tenders



 15-04-2015  12:00
Caerphilly County Borough Council, Penallta House

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system. Therefore, bidders

are invited to follow the following directions to register on the system:

1 Log in to the Proactis Plaza E-Sourcing Portal at

https://www.proactisplaza.com

2 Click the "Register Now" button at the bottom of the window

3 Enter your correct Organisation Name, Details and Primary Contact

Details. The system will auto generate the Organisation ID and User Name for you.

4 Please make a note of the Organisation ID and User Name, then click "Register".

5 You will then receive an email from the system asking you to "Click here to activate your account". This takes you to Enter Organisation Details.

6 Please enter the information requested, click "Next" and follow the instructions ensuring that you enter all applicable details.

7 In the Enter Product Classification screen please ensure that you

select the Product Classification Codes (CPV Codes) that appear in the

tender notice.

8 Accept the Terms and Conditions and then click "Next". This takes

you in to the Welcome window.

9 In the "Welcome" window please enter your Organisation name,

Organisation ID and User Name (User ID). You now need to create your

unique password. Please ensure that you make a note of this along with

the other information already recorded.

10 Now click "Done" and you will enter the Supplier Home page.

11 From the Home Page, go to the “Opportunities” area, then search

for New Opportunities. Click on the “ID” of the relevant opportunity and then click to register your interest on the relevant button.

Click the "Requests from Buyers" command in the Opportunities area. This will take you to the list of current opportunities available to you.

12 Click the Project ID that relates to this notice, this will take you into the Tender Request.

13 Note the closing date for completion of the relevant project. Please review the "Items" tab and the Documents tab as there will be

information relating to the project held here.

14 You can now either "Create a Response" to, or "Decline" this

opportunity.

Tenderers are to note that the Council will be ordering electronically via the issuing of an official purchase order, electronic payments will also be made upon the receipt of an authorised undisputed invoice via BACS.

(WA Ref:23751)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 16-03-2015

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Procurement Services

Chris Davidge

+44 1443863063

davidc1@caerphilly.gov.uk

+44 1443863167
www.caerphilly.gov.uk

II)

Address and contact points from which specifications and additional documentation may be obtained



Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Procurement Services

Chris Davidge

+44 1443863063

davidc1@caerphilly.gov.uk

+44 1443863167
www.caerphilly.gov.uk

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Procurement Services

Chris Davidge

+44 1443863063

davidc1@caerphilly.gov.uk

+44 1443863167
www.caerphilly.gov.uk

Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: davidc1@caerphilly.gov.uk
Admin Contact: davidc1@caerphilly.gov.uk
Technical Contact: N/a
Other Contact: davidc1@caerphilly.gov.uk

Commodity Categories

Commodity Categories
IDTitleParent Category
31000000Electrical machinery, apparatus, equipment and consumables; lightingTechnology and Equipment
31500000Lighting equipment and electric lampsElectrical machinery, apparatus, equipment and consumables; lighting
31530000Parts of lamps and lighting equipmentLighting equipment and electric lamps
34928500Street-lighting equipmentRoad furniture
31214000SwitchgearElectrical apparatus for switching or protecting electrical circuits

Delivery Locations

Delivery Locations
IDDescription
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
MAR076160: Purchase of LED Retrofit Gear Trays for Street Lighting
Publication Date: 16/03/2015
Deadline: 15/04/2015
Notice Type: Contract Notice
Authority name: Caerphilly County Borough Council
JUN086850: Purchase of LED Retrofit Gear Trays for Street Lighting
Publication Date: 04/06/2015
Notice Type: Contract Award Notice
Authority name: Caerphilly County Borough Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

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