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Notice Details

Title: Grounds Maintenance (Highways)
OCID: ocds-kuma6s-023739
Published by: Denbighshire County Council
Authority ID: AA0280
Publication Date: 16/03/2015
Deadline Date: 17/04/2015
Deadline Time: 15:00
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Denbighshire County Councils’ Highways and Environmental Services requires provision under Contract of highway grounds maintenance services at various frequencies, on highways throughout Denbighshire County Council.
Rural Highway verge cutting and hedge cutting:
For the purpose of the Contract, for rural highway verge cutting and hedge cutting, the County has been divided into separate Zones, and each Zone shall be awarded as a separate Contract.
The Works are divided into 6 Zones being:-
Zone 1 - M.A.G. areas – Rhyl, Prestatyn and Elwy
Zone 2:- M.A.G. area - Denbigh
Zone 3:- M.A.G. area - Ruthin.
Zone 4 - M.A.G. area - Dee Valley.
Zone 5 - County wide - Trunk roads.
Zone 6 - County wide - Principal roads.
Plans of Zones 1 to 6 are included in tender
Details of the exact boundaries will be provided to each contractor at the award of Contracts.
To enable the Contractor to be considered for works on Trunk and Principal roads (Zones 5 and 6 respectively), he must be able to demonstrate that Operatives have the necessary Sector Scheme 12 D accreditation in Units T1 & T2 at the time of tender submission.
Weed Spraying:
For the purpose of the Contract for weed spraying the Contract shall be awarded for the whole of Denbighshire County Council (Zone 7).
The expected duration of the contract agreement will be 3 years plus a further 2 years subject to satisfactory performance and quality assessment. It is anticipated that the initial 3 year period will be from 1st May 2015 to 30th April 2020.
The potential value of the contract will be circa 130,000 GBP per annum, circa 390,000 GBP over the initial 3 year period and circa 650,000 GBP over the potential lifetime of the contract.
Denbighshire County Council encourages responses from Potential Providers demonstrating innovation with regard to delivering Value for Money principles namely ‘Quality’, ‘Performance’, ‘Cost’ and ‘Sustainable Community Benefit’.
CPV: 77314000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Denbighshire County Council

County Hall, Wynnstay Road

Ruthin

LL15 1YN

UK

Ian Hewitt

+44 1824706957

ian.hewitt@denbighshire.gov.uk


www.denbighshire.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0280

https://www.proactisplaza.com/?cid=DCC

https://www.proactisplaza.com/?cid=DCC
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Grounds Maintenance (Highways)

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

1

II.1.2)

Main site or location of works, place of delivery or performance

Denbigishire



UKL13

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Denbighshire County Councils’ Highways and Environmental Services requires provision under Contract of highway grounds maintenance services at various frequencies, on highways throughout Denbighshire County Council.

Rural Highway verge cutting and hedge cutting:

For the purpose of the Contract, for rural highway verge cutting and hedge cutting, the County has been divided into separate Zones, and each Zone shall be awarded as a separate Contract.

The Works are divided into 6 Zones being:-

Zone 1 - M.A.G. areas – Rhyl, Prestatyn and Elwy

Zone 2:- M.A.G. area - Denbigh

Zone 3:- M.A.G. area - Ruthin.

Zone 4 - M.A.G. area - Dee Valley.

Zone 5 - County wide - Trunk roads.

Zone 6 - County wide - Principal roads.

Plans of Zones 1 to 6 are included in tender

Details of the exact boundaries will be provided to each contractor at the award of Contracts.

To enable the Contractor to be considered for works on Trunk and Principal roads (Zones 5 and 6 respectively), he must be able to demonstrate that Operatives have the necessary Sector Scheme 12 D accreditation in Units T1 & T2 at the time of tender submission.

Weed Spraying:

For the purpose of the Contract for weed spraying the Contract shall be awarded for the whole of Denbighshire County Council (Zone 7).

The expected duration of the contract agreement will be 3 years plus a further 2 years subject to satisfactory performance and quality assessment. It is anticipated that the initial 3 year period will be from 1st May 2015 to 30th April 2020.

The potential value of the contract will be circa 130,000 GBP per annum, circa 390,000 GBP over the initial 3 year period and circa 650,000 GBP over the potential lifetime of the contract.

Denbighshire County Council encourages responses from Potential Providers demonstrating innovation with regard to delivering Value for Money principles namely ‘Quality’, ‘Performance’, ‘Cost’ and ‘Sustainable Community Benefit’.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=23739.

II.1.6)

Common Procurement Vocabulary (CPV)

77314000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

60

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

To enable the Contractor(s) to be considered for works on Trunk and Principal roads (Zones 5 and 6 respectively), they must be able to demonstrate that Operatives have the necessary Sector Scheme 12 D accreditation in Units T1 & T2 at the time of tender submission.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


III.2.2)

Economic and financial capacity





III.2.3)

Technical capacity





III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 17-04-2015  15:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Contractors should note that this tender is being undertaken using an electronic tendering system. Details of how to register and access the documentation are given below. No paper tender documents will be issued or received.

Instructions to Express Interest and Access Documentation

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com/?cid=DCC

2. PLEASE NOTE - If you are already registered on the Proactis portal please Login using your existing details and start at Step 12 of these instructions if not go to STEP 3

3. Click the “Register Now” button at the bottom of the window

4. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you. Please note that if you have a Generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address as this will allow you to still receive messages compared to where you have a specific person identified in this role and they move on at a point in the future.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

7. Please enter the information requested, click “Next” and follow the instructions ensuring that you enter all applicable details.

8. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice as this will give you access to the tender process.

9. In the Select Buyer Organisation please select Denbighshire County Council (although you may register with other buying organisations at the same time if you wish)

10. Accept the Terms and Conditions and then click “Next”. This takes you in to the Welcome window.

11. In the “Welcome” window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

12. Now click “Done” and you will enter the Supplier Home page.

13. On the left of the screen click “Opportunities”

14. Click the “Requests from Buyers” command. This will take you to the list of current opportunities available to you.

15. Click the Project ID that relates to this notice, this will take you into the PQQ or Tender Request. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one for your organisation.

16. In the “Details of a Request from a Buyer” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. Please ensure that you download all documents to your PC as you will be required to complete and upload some of the documents as part of your submission. There also instructions on how to complete your submission in the Guidance for Bidders document held in this section

17. You can now either “Create a Response” to, or “Decline” this opportunity.

18. Once you have started to complete your response to the opportunity and wish to save and return later click “Save” having made a note of the Response reference number. The next time you Login to access the opportunity please go to the “My Responses to Buyers” tab and identify the relevant response that you previously saved. If you inadvertently create any additional responses please note that any information that you have already input into the initial or subsequent responses does NOT carry over to any new response and you may lose anything already input.

19. If you are adding attachments at any point in the process please ensure that you click the “Add to Library” button as if you are invited to any subsequent opportunities in the future to tender any documents that you have added will automatically be added to your submission and all you will be required to do is check that they are the current version. This is a secure system and your documents will not be accessed by any other party.

20. Please note that any queries must be sent via the secure dialogue section of the e-tender portal. We will not respond to any queries received by any other method.

21. If you require any further assistance please contact Helen Sutton by email to

Helen Sutton@denbighshire.gov.uk, or by telephone on 01824 706014

(WA Ref:23739)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 16-03-2015

ANNEX B

Information About Lots

1     Zone 1 - M.A.G Areas - Rhyl, Prestatyn, and Elwy Districts, Cutting of Rural Verges and Hedge Cutting

1)

Short Description

M.A.G Areas - Rhyl, Prestatyn, and Elwy Districts, Cutting of Rural Verges and Hedge Cutting

2)

Common Procurement Vocabulary (CPV)

77314000

3)

Quantity or scope

GBP 92,000


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Zone 2 – M.A.G. area – Denbigh district, Cutting of Rural Verges and Hedge Cutting

1)

Short Description

Zone 2 – M.A.G. area – Denbigh district, Cutting of Rural Verges and Hedge Cutting

2)

Common Procurement Vocabulary (CPV)

77314000

3)

Quantity or scope

GBP 92,000


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

3     Zone 3 – M.A.G. area – Ruthin district, Cutting of Rural Verges and Hedge Cutting

1)

Short Description

Zone 3 – M.A.G. area – Ruthin district, Cutting of Rural Verges and Hedge Cutting

2)

Common Procurement Vocabulary (CPV)

77314000

3)

Quantity or scope

GBP 92,000


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

4     Zone 4 – M.A.G. area – Dee Valley district, Cutting of Rural Verges and Hedge Cutting

1)

Short Description

Zone 4 – M.A.G. area – Dee Valley district, Cutting of Rural Verges and Hedge Cutting

2)

Common Procurement Vocabulary (CPV)

77314000

3)

Quantity or scope

GBP 92,000


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

5     Zone 5 – Trunk roads - (County wide), Cutting of Rural Verges and Hedge Cutting

1)

Short Description

Zone 5 – Trunk roads - (County wide), Cutting of Rural Verges and Hedge Cutting

2)

Common Procurement Vocabulary (CPV)

77314000

3)

Quantity or scope

GBP 92,000


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

6     Zone 6 – Principal roads (County wide), Cutting of Rural Verges and Hedge Cutting

1)

Short Description

Zone 6 – Principal roads (County wide), Cutting of Rural Verges and Hedge Cutting

2)

Common Procurement Vocabulary (CPV)

77314000

3)

Quantity or scope

GBP 92,000


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

7     Zone 7 – Weed spraying of highways (County wide), Weed spraying of highways

1)

Short Description

Zone 7 – Weed spraying of highways (County wide), Weed spraying of highways

2)

Common Procurement Vocabulary (CPV)

77314000

3)

Quantity or scope

GBP 100,000


4)

Indication about different contract dates

5)

Additional Information about lots



Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: ian.hewitt@denbighshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
77314000Grounds maintenance servicesPlanting and maintenance services of green areas

Delivery Locations

Delivery Locations
IDDescription
1013Conwy and Denbighshire

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
MAR076162: Grounds Maintenance (Highways)
Publication Date: 16/03/2015
Deadline: 17/04/2015
Notice Type: Contract Notice
Authority name: Denbighshire County Council
JUL093351: Grounds Maintenance (Highways)
Publication Date: 15/07/2015
Notice Type: Contract Award Notice
Authority name: Denbighshire County Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

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