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Notice Details

Title: Supported Living Project JB-FP3053
Published by: Denbighshire County Council
Publication Date: 27/03/2015
Deadline Date: 24/04/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Provision of the direct care and support across one supported living property for 3 people.
We are seeking to work with an innovative provider to ensure the delivery of high quality care and support services to 3 young people living in one supported living property near the centre of Mold, Flintshire. It would be desirable for Providers to have been successfully accredited to the North Wales Approved Provider List but not essential.
All of the individuals living at the properties have a learning disability and several have a diagnosis of Autism and Complex Epilepsy. It is vital that the provider can ensure the availability of a stable and competent workforce who are trained and skilled in meeting the specialist needs of people with Autism and behaviours which we may find challenging.
The successful provider must be able to demonstrate an established track record of support to individuals with complex needs within the community (domiciliary services) and have achieved or be working towards, accreditation with the National Autistic Society or equivalent body. The provider will be required to evidence its investment in the professional development of the Schemes Manager and Team Leader via Management training during the course of the contract to ensure effective leadership and supervision is available within the service. The Council will wish to test the provider’s organisational structure with particular emphasis on contingency planning to ensure Service Users are not left in a vulnerable position through changes in personnel.
Families will be actively involved in the selection process and intend to seek feedback directly from projects highlighted as part of the tender process.
The duration of the contract is 3 Years with the option of up to two years extension which is renewable annually.
The organisation is committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, while the requirement to do so will not be mandatory, the successful provider will be expected to consider opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project
To express your interest in this contract please go to:
https://www.proactisplaza.com/?cid=Flintshire
(NB: Please see th "Additional Information" section of this notice.)
CPV: 85311000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Flintshire County Council

County Hall,

Mold

CH7 6NN

UK

Collaborative Procurement Service

Tracy McLintock

+44 1352702655

Tracey_McLintock@flintshire.gov.uk


www.flintshire.gov.uk



https://www.proactisplaza.com/?cid=Flintshire

https://www.proactisplaza.com/?cid=Flintshire
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Supported Living Project JB-FP3053

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

25

II.1.2)

Main site or location of works, place of delivery or performance

Flintshire



UKL23

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Provision of the direct care and support across one supported living property for 3 people.

We are seeking to work with an innovative provider to ensure the delivery of high quality care and support services to 3 young people living in one supported living property near the centre of Mold, Flintshire. It would be desirable for Providers to have been successfully accredited to the North Wales Approved Provider List but not essential.

All of the individuals living at the properties have a learning disability and several have a diagnosis of Autism and Complex Epilepsy. It is vital that the provider can ensure the availability of a stable and competent workforce who are trained and skilled in meeting the specialist needs of people with Autism and behaviours which we may find challenging.

The successful provider must be able to demonstrate an established track record of support to individuals with complex needs within the community (domiciliary services) and have achieved or be working towards, accreditation with the National Autistic Society or equivalent body. The provider will be required to evidence its investment in the professional development of the Schemes Manager and Team Leader via Management training during the course of the contract to ensure effective leadership and supervision is available within the service. The Council will wish to test the provider’s organisational structure with particular emphasis on contingency planning to ensure Service Users are not left in a vulnerable position through changes in personnel.

Families will be actively involved in the selection process and intend to seek feedback directly from projects highlighted as part of the tender process.

The duration of the contract is 3 Years with the option of up to two years extension which is renewable annually.

The organisation is committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, while the requirement to do so will not be mandatory, the successful provider will be expected to consider opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project

To express your interest in this contract please go to:

https://www.proactisplaza.com/?cid=Flintshire

(NB: Please see th "Additional Information" section of this notice.)

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=23733.

II.1.6)

Common Procurement Vocabulary (CPV)

85311000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Direct care and support for 3 people with learning disabilities in one supported living property.

- Contract duration: 3 years (with the option to extend for up to 2 years)

- Direct support: approx 450 hours per week

- Waking nights support: 84 hours per week (subject to review)

- Also: maximum of 100hrs per month person-specific identified support

II.2.2)

Options

The duration of the contract is 3 Years with the option of up to two years extension which is renewable annually.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-08-2015 31-07-2018

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Parent Company guarantee if applicable

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

The provider will submit accurate monthly invoices to reflect the direct support hours being delivered. The Council will pay in full upon receipt of a correctly rendered invoice within 30 days of the invoice date.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.




III.2.3)

Technical capacity


(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.




III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


No

Yes
Price 30
Quality 70

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

JB-FP3053

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 24-04-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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Welsh


IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

4 

IV.3.8)

Conditions for opening tenders



 27-04-2015  11:00
County Hall, Mold, Flintshire

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Contractors should note that this tender is being undertaken using an electronic tendering system. Details of how to register and access the documentation are given below. No paper tender documents will be issued or received.

Instructions to Express Interest and Access Documentation

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com/?cid=Flintshire

2. PLEASE NOTE - If you are already registered on the Proactis portal please Login using your existing details and start at Step 12 of these instructions if not go to STEP 3

3. Click the “Register Now” button at the bottom of the window

4. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you. Please note that if you have a Generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address as this will allow you to still receive messages compared to where you have a specific person identified in this role and they move on at a point in the future.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

7. Please enter the information requested, click “Next” and follow the instructions ensuring that you enter all applicable details.

8. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice as this will give you access to the tender process.

9. In the Select Buyer Organisation please select Denbighshire County Council (although you may register with other buying organisations at the same time if you wish)

10. Accept the Terms and Conditions and then click “Next”. This takes you in to the Welcome window.

11. In the “Welcome” window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

12. Now click “Done” and you will enter the Supplier Home page.

13. On the left of the screen click “Opportunities”

14. Click the “Requests from Buyers” command. This will take you to the list of current opportunities available to you.

15. Click the Project ID that relates to this notice, this will take you into the Request for Quotations. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one for your organisation.

16. In the “Details of a Request from a Buyer” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. Please ensure that you download all documents to your PC as you will be required to complete and upload some of the documents as part of your submission. There also instructions on how to complete your submission in the Guidance for Bidders document held in this section

17. You can now either “Create a Response” to, or “Decline” this opportunity.

18. Once you have started to complete your response to the opportunity and wish to save and return later click “Save” having made a note of the Response reference number. The next time you Login to access the opportunity please go to the “My Responses to Buyers” tab and identify the relevant response that you previously saved. If you inadvertently create any additional responses please note that any information that you have already input into the initial or subsequent responses does NOT carry over to any new response and you may lose anything already input.

19. If you are adding attachments at any point in the process please ensure that you click the “Add to Library” button as if you are invited to any subsequent opportunities in the future to tender any documents that you have added will automatically be added to your submission and all you will be required to do is check that they are the current version. This is a secure system and your documents will not be accessed by any other party.

20. Please note that any queries must be sent via the secure dialogue section of the e-tender portal. We will not respond to any queries received by any other method.

21. If you require any further assistance please contact Gary Major by email on gary.major@denbighshire.gov.uk, or by telephone on 01824 712637

(WA Ref:23733)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 27-03-2015

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
01/04/2015 15:51ADDED FILE: IMPORTANT: Proactis Supplier Portal unavailable from 18:30 on 02/04/15 to 06:30 on 07/04/2015

This document is for information only. All submissions must be via Proactis.
01/04/2015 15:53REPLACED FILE: Specification JB-FP3053

Service Specification for Supported Living Project JB-FP3053
Main Contact: Tracey_McLintock@flintshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
85311000Social work services with accommodationSocial work services

Delivery Locations

Delivery Locations
IDDescription
1023Flintshire and Wrexham

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
MAR077992: Supported Living Project JB-FP3053
Publication Date: 27/03/2015
Deadline: 24/04/2015
Notice Type: Contract Notice
Authority name: Denbighshire County Council
FEB120941: Supported Living Project JB-FP3053
Publication Date: 04/02/2016
Notice Type: Contract Award Notice
Authority name: Denbighshire County Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
01/04/2015 Question Details JB-FP3053 This document is for information only. All submissions must be via Proactis. 188.29 KB2
01/04/2015 Specification JB-FP3053 Service Specification for Supported Living Project JB-FP305381.04 KB0

Replaced Documents

CreatedNameDescriptionSize
27/03/2015Specification JB-FP3053Service Specification for Supported Living Project JB-FP305378.22 KB

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