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Notice Details

Title: NRW Biomass Haulage Framework Agreement
Published by: Natural Resources Wales
Publication Date: 13/05/2015
Deadline Date: 17/06/2015
Deadline Time: 13:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Natural Resources Wales (NRW) holds a long-term contract with Western Bioenergy Limited (WBE), which requires NRW to deliver a total of 66,000 tonnes of biomass per year into the Wood Energy Plant in Margam, Port Talbot in order to deliver our contract commitment. Scheduled deliveries are expected on a weekly profile of approximately 1,270 tonnes per week.
NRW intends to offer, by means of mini-competitions, a series of medium-term contracts for haulage services (each for a specified duration, to a maximum 1 year in length). We intend to offer 4 of these contracts as part of this tender pack with a start date of 3rd August 2015 to coincide with the start of the Framework Agreement.
The remainder of the contracts shall be offered through mini competition to the successful framework applicants during the first year of the Framework Agreement. It is likely that Years 2-5 of the Framework Agreement will provide for similar opportunities for contracts relating to similar Forest Blocks and also the potential for occasional short-term contracts, either for individual coupes or for discrete quantities of biomass.
All contracts will be for the movement of biomass materials arising from NRW-managed forests, geographically located within Mid and South Wales.
CPV: 77211000, 77211200, 34144750, 77230000, 03000000, 60000000, 60100000, 77211100, 03419100.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Natural Resources Wales

Welsh Government Building, Rhodfa Padarn, Llanbadarn Fawr

Aberystwyth

SY23 3UR

UK

Procurement Team

+44 03000654676

procurement.ns@naturalresourceswales.gov.uk

+44 03000680301

http://naturalresourceswales.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0110

www.sell2wales.gov.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

NRW Biomass Haulage Framework Agreement

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

2

II.1.2)

Main site or location of works, place of delivery or performance

Wales



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

10

Duration of the framework agreement

5

Justification for a framework agreement the duration of which exceeds four years

NRW holds a long-term contract with Western Bioenergy Ltd for the supply of biomass products to its plant in Margam, Port Talbot which expires in March 2020. This Framework Agreement for haulage of these biomass products is being procured to service that contract.

Estimated total value of purchases for the entire duration of the framework agreement

35000005000000GBP

Frequency and value of the contracts to be awarded

Estimated at 10 annually

II.1.5)

Short description of the contract or purchase(s)

Natural Resources Wales (NRW) holds a long-term contract with Western Bioenergy Limited (WBE), which requires NRW to deliver a total of 66,000 tonnes of biomass per year into the Wood Energy Plant in Margam, Port Talbot in order to deliver our contract commitment. Scheduled deliveries are expected on a weekly profile of approximately 1,270 tonnes per week.

NRW intends to offer, by means of mini-competitions, a series of medium-term contracts for haulage services (each for a specified duration, to a maximum 1 year in length). We intend to offer 4 of these contracts as part of this tender pack with a start date of 3rd August 2015 to coincide with the start of the Framework Agreement.

The remainder of the contracts shall be offered through mini competition to the successful framework applicants during the first year of the Framework Agreement. It is likely that Years 2-5 of the Framework Agreement will provide for similar opportunities for contracts relating to similar Forest Blocks and also the potential for occasional short-term contracts, either for individual coupes or for discrete quantities of biomass.

All contracts will be for the movement of biomass materials arising from NRW-managed forests, geographically located within Mid and South Wales.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=26748.

II.1.6)

Common Procurement Vocabulary (CPV)

77211000
77211200
34144750
77230000
03000000
60000000
60100000
77211100
03419100

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

NRW will be awarding a framework for the supply of haulage of biomass products from the Welsh Government forest estate (under the management of Natural Resources Wales) to the Western Wood Energy Plant in Margam,Port Talbot.

Our intention is to award this Framework for a period of 5 years on a 3 + 1 + 1 basis.

A break point after the third year is available within the Framework at which time we will decide on whether the framework will continue.

The decision on whether to use the break point or any or all of the extension options available will be at our discretion and we will base it on the following factors:

Performance of Contractors;

An Option change for alterations of delivery into Western Wood Energy Plant.

There will be a number of opportunities for the successful tenderers in this Framework, to bid on a series of mini competitions for individual call-off biofuel haulage contracts.

These contracts will be offered on the basis of quantity/volume of biofuel and will generally be location-specific, relating to biofuel arising from one or more forest blocks.

The total value of this contract over the entire period is estimated to be between 3.5 million and 5.0 million.

The anticipated contract start date will be August 2015.

The anticipated contract expiration date is March 2020.

35000005000000
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 03-08-2015 31-03-2020

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


As specified in tender documentation

III.2.2)

Economic and financial capacity


As specified in tender documentation




III.2.3)

Technical capacity


As specified in tender documentation




III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

00010

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 17-06-2015  13:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

 16-09-2015

IV.3.8)

Conditions for opening tenders



Authorised members of the NRW Procurement Team

 17-06-2015  13:00
Aberystwyth

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

To confirm your attendance at the bidder day please email procurement.ns@naturalresourceswales.gov.uk

Please return tender documents to:

Procurement Team

Natural Resources Wales

Welsh Government Building

Rhodfa Padarn

Aberystwyth

Ceredigion

SY23 3UR

Tel: 03000654676

The closing date and time for returning your completed ITT is 17/06/2015 at 13:00.

(WA Ref:26748)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures


Head of Procurement, Natural Resources Wales

Ty Cambria, 29 Newport Road

Cardiff

CF24 0TP

UK

enquiries@naturalresourceswales.gov.uk

+44 03000653000

www.naturalresourceswales.gov.uk

+44 3000653001

Body responsible for mediation procedures


Chartered Institute of Arbitrators

12 Bloomsbury Square

London

WCA1A 2LP

UK




VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 13-05-2015

ANNEX B

Information About Lots

1     Tywi North A

1)

Short Description

Tywi Wildwood & Timberjack

2)

Common Procurement Vocabulary (CPV)

60100000
60000000
03000000
77230000
34144750
77211200
77211000
03419100
77211100

3)

Quantity or scope

Year 1 - Approximate quantity of biomass is 6000 tonnes


4)

Indication about different contract dates

8

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Tywi North B

1)

Short Description

Nant Stalwyn & Nant Y Maen

2)

Common Procurement Vocabulary (CPV)

60100000
60000000
03000000
77230000
34144750
77211200
77211000
03419100
77211100

3)

Quantity or scope

Year 1 - Approximate quantity of biomass is 7 tonnes


4)

Indication about different contract dates

8

5)

Additional Information about lots

ANNEX B

Information About Lots

3     Tywi South/Cwm Berwyn

1)

Short Description

Tywi South, Cwm Berwyn

2)

Common Procurement Vocabulary (CPV)

60100000
60000000
03000000
77230000
34144750
77211200
77211000
03419100
77211100

3)

Quantity or scope

Year 1 - Approximate quantity of biomass is 5000 tonnes


4)

Indication about different contract dates

8

5)

Additional Information about lots

ANNEX B

Information About Lots

5     Usk & Glasfynydd/Llandovery/Crychan

1)

Short Description

Usk & Glasfynydd, Llandovery, Crychan

2)

Common Procurement Vocabulary (CPV)

60100000
60000000
03000000
77230000
34144750
77211200
77211000
03419100
77211100

3)

Quantity or scope

Year 1 - Approximate quantity of biomass is 8000 tonnes


4)

Indication about different contract dates

8

5)

Additional Information about lots



Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
09/06/2015 11:56ADDED FILE: Q&A from Supplier Briefing Day

Q&A's received from Supplier Briefing Day on 3rd June 2015.
Main Contact: procurement.ns@naturalresourceswales.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
03000000Agricultural, farming, fishing, forestry and related productsAgriculture and Food
34144750Cargo carriersSpecial-purpose motor vehicles
60100000Road transport servicesTransport services (excl. Waste transport)
77230000Services incidental to forestryForestry services
77211000Services incidental to loggingLogging services
77211100Timber harvesting servicesServices incidental to logging
03419100Timber productsTimber
77211200Transport of logs within the forestServices incidental to logging
60000000Transport services (excl. Waste transport)Transport and Related Services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
100UK - All
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
MAY083673: NRW Biomass Haulage Framework Agreement
Publication Date: 13/05/2015
Deadline: 17/06/2015
Notice Type: Contract Notice
Authority name: Natural Resources Wales
SEP101812: NRW Biomass Haulage Framework Agreement
Publication Date: 07/09/2015
Notice Type: Contract Award Notice
Authority name: Natural Resources Wales

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
13/05/2015 NRW Biomass Haulage FWA - FINAL Invitation to Tender for NRW Biomass Haulage FWA - Ref No.00010710.50 KB0
13/05/2015 Haulage Framework Lots 1 to 8 Appendix A - Location map for lots 1-8.15.41 MB0
13/05/2015 Haulage Framework Lots 9 and 10 Appendix B - Location map for lots 9 and 10.15.82 MB0
13/05/2015 1. Tywi North A Mini Comp Lot 1 - Tywi North A location maps.2.50 MB0
13/05/2015 2. Tywi North B Mini Comp Lot 2 - Tywi North B location maps.643.28 KB0
13/05/2015 3. Tywi South Cwm Berwyn Mini Comp Lot 3 - Tywi South/Cwm Berwyn location maps.1.90 MB0
13/05/2015 5. Usk Glas Llandov Crychan Mini Comp Lot 5 - Usk & Glasfynydd/Llandovery/Crychan location maps.3.27 MB0
13/05/2015 final terms and conditions- haulage V1 Dec2014 NRW Terms and Conditions for Haulage307.65 KB0
09/06/2015 Q&A from Supplier Briefing Day 3rd June 2015 Q&A's received from Supplier Briefing Day on 3rd June 2015.215.21 KB0

Replaced Documents

There are no previous versions of these documents

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