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Notice Details

Title: Support at Home Service
Published by: Caerphilly County Borough Council
Publication Date: 29/05/2019
Deadline Date: 25/06/2019
Deadline Time: 12:00
Notice Type: 21 Social and other Specific Services - Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Caerphilly CBC and Blaenau Gwent CBC are collaborating on a joint procurement procedure for a Support at Home service, with Caerphilly CBC as the lead Council. The purpose is to establish a flexible framework agreement to deliver Domiciliary Care and Respite at Home for Adults and Children. The framework is divided into lots, providers can tender for one or more lots.
The Service will support the needs of the following people
Children and Young People (under the age of 18)
Older People
People with Dementia
People with a Learning Disability
People with a Physical and/or Sensory Impairment, including Acquired Brain Injury
People with a Mental Health problem
People with a substance misuse problem
The Service is to be provided within the Individual’s own home, this could mean a home they own, social landlord tenancy, private landlord tenancy, extra care or supported living tenancy.
There can be no guarantee to the amount of work awarded under this framework
Full details can be found in the ITT
CPV: 85000000, 85000000, 85300000, 85100000, 85140000, 85310000, 85320000, 98000000, 85000000, 85100000, 85140000, 85310000, 85300000, 98000000, 85320000, 85000000, 85100000, 85140000, 85310000, 85300000, 98000000, 85320000, 85000000, 85100000, 85140000, 85300000, 85310000, 98000000, 85320000.

Social and other specific services – public contracts

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

E-mail: sellwhl@caerphilly.gov.uk

Fax: +44 1443863167

NUTS: UKL16

Internet address(es)

Main address: www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.1) Name and addresses

Blaenau Gwent County Borough Council

Municipal Offices, Civic Centre

Ebbw Vale

NP23 6XB

UK

Telephone: +44 1495311556

E-mail: commissioningteam@blaenau-gwent.gov.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.blaenau-gwent.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Support at Home Service

Reference number: CCBC/PS1825/19/HS

II.1.2) Main CPV code

85000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Caerphilly CBC and Blaenau Gwent CBC are collaborating on a joint procurement procedure for a Support at Home service, with Caerphilly CBC as the lead Council. The purpose is to establish a flexible framework agreement to deliver Domiciliary Care and Respite at Home for Adults and Children. The framework is divided into lots, providers can tender for one or more lots.

The Service will support the needs of the following people

Children and Young People (under the age of 18)

Older People

People with Dementia

People with a Learning Disability

People with a Physical and/or Sensory Impairment, including Acquired Brain Injury

People with a Mental Health problem

People with a substance misuse problem

The Service is to be provided within the Individual’s own home, this could mean a home they own, social landlord tenancy, private landlord tenancy, extra care or supported living tenancy.

There can be no guarantee to the amount of work awarded under this framework

Full details can be found in the ITT

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Caerphilly Provision Support at Home for Adults

II.2.2) Additional CPV code(s)

85000000

85300000

85100000

85140000

85310000

85320000

98000000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Within the boundaries of Caerphilly CBC

II.2.4) Description of the procurement

To provide a Support at Home Service (Domiciliary Care and Respite at home Service) for Adult Services for Caerphilly CBC.

All providers that meet the requirements of the award criteria under this lot shall be awarded to the framework, initially there is no limit to the number of providers awarded under this lot.

The Commissioner reserves the right to increase the maximum number of Service Provider providers per lot if capacity issues are experienced during the period of the framework. This process shall be run in line with refresh periods. Full Details can be found in the ITT

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the duration in months is the maximum potential 120 months if the extension periods are taken up. The estimated cost for this framework is based on current rates and level of service for the maximum number of months under this framework.

Lot No: 2

II.2.1) Title

Blaenau Gwent Provision of Support at Home for Adults

II.2.2) Additional CPV code(s)

85000000

85100000

85140000

85310000

85300000

98000000

85320000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

within the boundaries of Blaenau Gwent CBC

II.2.4) Description of the procurement

To provide a Support at Home Service (Domiciliary Care and Respite at Home Service) for Adult Services for Blaenau Gwent CBC.

In line with the requirements of the award criteria, the top 10 providers shall be awarded to the framework under this lot.

The Commissioner reserves the right to increase the maximum number of Service Provider providers per lot if capacity issues are experienced during the period of the framework. This process shall be run in line with refresh periods. Full Details can be found in the ITT

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the duration in months is the maximum potential 120 months if the extension periods are taken up. The estimated cost for this framework is based on current rates and level of service for the maximum number of months under this framework.

Lot No: 3

II.2.1) Title

Caerphilly Provision of Support at Home for Children

II.2.2) Additional CPV code(s)

85000000

85100000

85140000

85310000

85300000

98000000

85320000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Within the boundaries of Caerphilly CBC

II.2.4) Description of the procurement

To provide a Support at Home Service (Domiciliary Care and Respite at home Service) for Children Services for Caerphilly CBC.

All providers that meet the requirements of the award criteria under this lot shall be awarded to the framework, initially there is no limit to the number of providers awarded under this lot.

The Commissioner reserves the right to increase the maximum number of Service Provider providers per lot if capacity issues are experienced during the period of the framework. This process shall be run in line with refresh periods. Full Details can be found in the ITT

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the duration in months is the maximum potential 120 months if the extension periods are taken up. The estimated cost for this framework is based on current rates and level of service for the maximum number of months under this framework.

Lot No: 4

II.2.1) Title

Blaenau Gwent Provision of Support at Home for Children

II.2.2) Additional CPV code(s)

85000000

85100000

85140000

85300000

85310000

98000000

85320000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Within the boundaries of Blaenau Gwent CBC

II.2.4) Description of the procurement

To provide a Support at Home Service (Domiciliary Care and Respite at home Service) for Children Services for Blaenau Gwent CBC.

In line with the requirements of the award criteria, the top 5 providers shall be awarded to the framework under this lot.

The Commissioner reserves the right to increase the maximum number of Service Provider providers per lot if capacity issues are experienced during the period of the framework. This process shall be run in line with refresh periods. Full Details can be found in the ITT

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the duration in months is the maximum potential 120 months if the extension periods are taken up. The estimated cost for this framework is based on current rates and level of service for the maximum number of months under this framework.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.4) Objective rules and criteria for participation

This framework is for all new Individual Service Contracts (ISC) from the commencement of the arrangement. It is the Commissioners intension that all existing ISC at the time of awarding the framework will remain with the existing Service Providers, to ensure there is continuity of care for the Individuals.

The Commissioner shall reserve the right to undertake a review of any ISC and such packages shall be re-brokered in line with the Commissioners process under this framework. All ISC remaining with

existing providers that have been awarded under any historical agreement, shall be novated to this framework terms and conditions.

All call-offs of ISC's shall be undertaken in line with the criteria of the tender documentation with the providers awarded to the framework.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement

The procurement involves the establishment of a framework agreement

Justification for any framework agreement duration exceeding 4 years: This opportunity is being tendered under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. The arrangement is a flexible framework agreement.

IV.1.11) Main features of the award procedure:

Award Criteria - The procurement process shall follow a two-stage, Open Procedure, Stage One – Selection Stage, Stage Two – Award Stage

Tenderers are required to comply with all the mandatory questions and pass all pass / fail questions to proceed to Stage Two – Award Stage. Stage Two - Award Stage - this will be evaluated using the MEAT criterion, structured as Price 30% / Quality 70%. Quality shall consist of tender response 30%, presentation 15% and Interview 25%

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 169-385594

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/06/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

VI.3) Additional information

Within Stage One - Selection Stage - Service Providers applying to join the framework, shall have their financial stability assessed by utilising Dunn & Bradstreet (D&B). Service Providers with a Risk Indicator Score of 4 - Significant level of risk, shall not be excluded from the process, but shall be given the option to provide a statement to explain why the company has such a rating and they shall need to reassure the Commissioner that they have suitable assurances in place to fulfil any contracts, in the form of a bank bond or financial guarantee from a parent company or other source.

The successful Service Providers must be in a position to commence work under the Framework from 1st October 2019. The framework is for a period of five (5) years from the commencement date. The Council may wish to extend the Agreement for a further period up to five (5) years. This extension can take the form of either one extension for the whole five (5) years or several shorter extensions up to a cumulative maximum total of five (5) years.

Service Providers are requested to submit a cost based on an hourly rate for the lot(s) they wish to submit a tender response for, which must include travel time. The hourly floor rate for this service is 14.50 GBP.

It is a condition of the Framework that Service Providers must have an Electronic Call Monitoring (ECM) system in place and fully functioning within three (3) months of being awarded to the framework.

The Commissioner shall reserve the right not to award a contract to a Service Provider if they submit costs that are not economically sustainable for the Commissioner.

New Service Providers shall be permitted to apply to join the framework at set times/intervals as advertised by the Commissioner, on a twelve (12) month basis. This period may be shortened or extended, during the validity period of the opportunity, for example at times where there is poor capacity within the marketplace. A Contract Notice shall be issued via sell2wales to inform the market of the opportunity via the link https://www.sell2wales.gov.wales

Full details can be found in the ITT

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=92422.

(WA Ref:92422)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

Fax: +44 1443863167

Internet address(es)

URL: www.caerphilly.gov.uk

VI.5) Date of dispatch of this notice

27/05/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: sellwhl@caerphilly.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
85000000Health and social work servicesOther Services
85100000Health servicesHealth and social work services
85140000Miscellaneous health servicesHealth services
98000000Other community, social and personal servicesOther Services
85320000Social servicesSocial work and related services
85300000Social work and related servicesHealth and social work services
85310000Social work servicesSocial work and related services

Delivery Locations

Delivery Locations
IDDescription
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
MAY296459: Support at Home Service
Publication Date: 29/05/2019
Deadline: 25/06/2019
Notice Type: 21 Social and other Specific Services - Contract Notice
Authority name: Caerphilly County Borough Council
NOV317893: Support at Home Service
Publication Date: 28/11/2019
Notice Type: 21 Social and other Specific Services - Award Notice - Successful Supplier(s)
Authority name: Caerphilly County Borough Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
29/05/2019 Registering on Proactis Plaza etendering Registering on Proactis Plaza etendering14.71 KB25
29/05/2019 Supplier Guide V5 3 [Read-Only] [Compatibility Mode] Supplier Guide5.42 MB15
29/05/2019 Raising a Ticket on Supplier Network - Proactis Raising a Ticket on Supplier Network519.29 KB6

Replaced Documents

There are no previous versions of these documents

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