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Notice Details

Title: Inspection, testing, servicing, maintenance and breakdown response of domestic heating appliances
Published by: Powys County Council
Publication Date: 26/11/2013
Application Deadline: 15/01/2014
Deadline Date: Cancelled
Deadline Time:
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract: The purpose of this document is to invite applications from suitably qualified and experienced contractors for a Contract, which will run for three years (with an option to extend for a further 24 months). The total value of the works over three years will be in the region of £2,100,000
In order to participate in this tender, contractors are required to be Constructionline registered and CHAS compliant (or equivalent), they must be GasSafe, HETAS, MCS and OFTEC registered, and must hold relevant levels of insurance as specified.
The appointed Contractors will be expected to undertake fully comprehensive inspection, testing, servicing, maintenance and breakdown response of domestic appliances for space heating and hot water in Powys County Council
The successful Contractor is required to provide the services as described in the Invitation to Tender Documents and particularly Part 6 Operation, Requirements and Specifications.
The successful Contractors will be required to carry out this service in the Lot area they are awarded to for all fuel types.
A Heating and Services team within the Housing section of Powys County Council manages the delivery of the services specified in the tender documents.
The asset list is included in Appendix 3. Contractors should note that in addition to domestic appliances there are two Commercial gas boilers installations included in Lot 1 -- North
Please refer to the Specifications as shown in Section 6 for further information.
Section 7 of these documents contains the Terms and Conditions of this contract.
The Council’s is to appoint two Contractors to the Contract, one to each Lot below, who will manage and carry out the work as described in these documents, in the work area (or Lot) they are awarded: Contractors can only apply for one lot.The two work areas are:
Lot 1 - - North area of Powys
Lot 2 - - South area of Powys
CPV: 71630000, 50531100, 50531200, 50720000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Powys County Council

County Hall,

Llandrindod Wells

LD1 5LG

UK

Wayne Dolloway

+44 01597826000





http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0354

www.etenderwales.bravosolution.co.uk

www.etenderwales.bravosolution.co.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Inspection, testing, servicing, maintenance and breakdown response of domestic heating appliances

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

1

II.1.2)

Main site or location of works, place of delivery or performance

Powys County Council



UKL24

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The purpose of this document is to invite applications from suitably qualified and experienced contractors for a Contract, which will run for three years (with an option to extend for a further 24 months). The total value of the works over three years will be in the region of £2,100,000

In order to participate in this tender, contractors are required to be Constructionline registered and CHAS compliant (or equivalent), they must be GasSafe, HETAS, MCS and OFTEC registered, and must hold relevant levels of insurance as specified.

The appointed Contractors will be expected to undertake fully comprehensive inspection, testing, servicing, maintenance and breakdown response of domestic appliances for space heating and hot water in Powys County Council

The successful Contractor is required to provide the services as described in the Invitation to Tender Documents and particularly Part 6 Operation, Requirements and Specifications.

The successful Contractors will be required to carry out this service in the Lot area they are awarded to for all fuel types.

A Heating and Services team within the Housing section of Powys County Council manages the delivery of the services specified in the tender documents.

The asset list is included in Appendix 3. Contractors should note that in addition to domestic appliances there are two Commercial gas boilers installations included in Lot 1 -- North

Please refer to the Specifications as shown in Section 6 for further information.

Section 7 of these documents contains the Terms and Conditions of this contract.

The Council’s is to appoint two Contractors to the Contract, one to each Lot below, who will manage and carry out the work as described in these documents, in the work area (or Lot) they are awarded: Contractors can only apply for one lot.The two work areas are:

Lot 1 - - North area of Powys

Lot 2 - - South area of Powys

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=4007.

II.1.6)

Common Procurement Vocabulary (CPV)

71630000
50531100
50531200
50720000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

As per the Invitation to Tender Documents

2100000
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

36

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

as per the Tender Documents

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

as per the tender documents

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


III.2.2)

Economic and financial capacity





III.2.3)

Technical capacity





III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 15-01-2014

 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 23-01-2014  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

6 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the “Open Access ITTs” link.

- Click on the relevant ITT to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)

- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

- eMail: help@bravosolution.co.uk

- Phone: 0800 368 4850 / Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name: www.etenderwales.bravosolution.co.uk

(WA Ref:4007)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As per the tender documents

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 26-11-2013

ANNEX B

Information About Lots

1     The north area of Powys CC

1)

Short Description

The appointed Contractors will be expected to undertake fully comprehensive inspection, testing, servicing, maintenance and breakdown response of domestic appliances for space heating and hot water in Powys County Council

The successful Contractor is required to provide the services as described in the Invitation to Tender Documents and particularly Part 6 Operation, Requirements and Specifications.

The successful Contractors will be required to carry out this service in the Lot area they are awarded to for all fuel types.

2)

Common Procurement Vocabulary (CPV)

71630000
50531100
50531200
50720000

3)

Quantity or scope

3.1 North

- 1867 NAT GAS & LPG installations.

- 287 Oil-fired boilers.

- 125 Solid Fuel Installations (1 service per annum and two sweeps)

- 24 Air Source Heat Pumps.

- 24 Unvented Hot Water Cylinders

- 5 Employer Owned Gas Cookers


 1000000  GBP.

4)

Indication about different contract dates

36

5)

Additional Information about lots

Contractors can bid for one Lot only

ANNEX B

Information About Lots

2     The south area of Powys CC

1)

Short Description

The appointed Contractors will be expected to undertake fully comprehensive inspection, testing, servicing, maintenance and breakdown response of domestic appliances for space heating and hot water in Powys County Council

The successful Contractor is required to provide the services as described in the Invitation to Tender Documents and particularly Part 6 Operation, Requirements and Specifications.

The successful Contractors will be required to carry out this service in the Lot area they are awarded to for all fuel types.

2)

Common Procurement Vocabulary (CPV)

71630000
50531100
50531200
50720000

3)

Quantity or scope

3.2 South

- 2060 NAT GAS & LPG installations

- 466 oil-fired boilers,

- 144 Solid Fuel Installations (1 service per annum and two sweeps)

- 10 Air Source Heat Pumps

- 10 Unvented Hot Water Cylinders

- 5 Employer Owned Gas Cookers.


 1100000  GBP.

4)

Indication about different contract dates

36

5)

Additional Information about lots

Contractors can bid for one Lot only



Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
16/04/2014 12:30Notice Cancelled

This notice has been cancelled. The original deadline date of 23/01/2014 is no longer applicable.

It is intended to re-visit the minimum requirements, and specification, and re-advertise this opportunity.
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
50531200Gas appliance maintenance servicesRepair and maintenance services for non-electrical machinery
50531100Repair and maintenance services of boilersRepair and maintenance services for non-electrical machinery
50720000Repair and maintenance services of central heatingRepair and maintenance services of building installations
71630000Technical inspection and testing servicesTechnical testing, analysis and consultancy services

Delivery Locations

Delivery Locations
IDDescription
1024Powys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

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