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Notice Details

Title: Gender Specific Services. Violence against Women, Domestic Abuse and Sexual Violence Service (Women)
Published by: Cardiff Council
Publication Date: 01/11/2017
Deadline Date: 08/01/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Cardiff Council (“the Council”) has a corporate commitment to support vulnerable people and seeks to empower them to live as safely and independently as possible within the community, free from violence and abuse.
The Council is looking to establish a service that provides a holistic model of support within the City and County of Cardiff. Service elements to be delivered include provision of a One Stop Shop, Accommodation-Based Support and Community-Based Support.
The Council is looking to enter into a contract with a provider for delivery of the whole model of provision for female victims (including support services for any accompanied children and young people). Given the nature of the services concerned, the Council recognises that some bidders may wish to come together and bid collaboratively. That said, the Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.
CPV: 85000000, 85300000, 85310000, 85311000, 85312000, 98000000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

The City of Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Telephone: +44 2920873732

E-mail: aleksandra.zebrowska@cardiff.gov.uk

NUTS: UKL22

Internet address(es)

Main address: www.cardiff.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.proactisplaza.com


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.proactisplaza.com


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Gender Specific Services. Violence against Women, Domestic Abuse and Sexual Violence Service (Women)

Reference number: ERFX1003990

II.1.2) Main CPV code

85000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Cardiff Council (“the Council”) has a corporate commitment to support vulnerable people and seeks to empower them to live as safely and independently as possible within the community, free from violence and abuse.

The Council is looking to establish a service that provides a holistic model of support within the City and County of Cardiff. Service elements to be delivered include provision of a One Stop Shop, Accommodation-Based Support and Community-Based Support.

The Council is looking to enter into a contract with a provider for delivery of the whole model of provision for female victims (including support services for any accompanied children and young people). Given the nature of the services concerned, the Council recognises that some bidders may wish to come together and bid collaboratively. That said, the Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.

II.1.5) Estimated total value

Value excluding VAT: 11 200 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

85300000

85310000

85311000

85312000

98000000

II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

Cardiff Council (“the Council”) has a corporate commitment to support vulnerable people and seeks to empower them to live as safely and independently as possible within the community, free from violence and abuse.

The Council is looking to establish a service that provides a holistic model of support within the City and County of Cardiff. Service elements to be delivered include provision of a One Stop Shop, Accommodation-Based Support and Community-Based Support.

The Council is looking to enter into a contract with a provider for delivery of the whole model of provision for female victims (including support services for any accompanied children and young people). Given the nature of the services concerned, the Council recognises that some bidders may wish to come together and bid collaboratively. That said, the Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.

The Council seeks to award one contract in relation to the provision of Services for women who have experienced violence, domestic abuse and/or sexual violence in Cardiff. The services under these contracts are funded by different funding streams, each with unique grant terms and conditions. The funding streams include the following;

- Welsh Government funding: Supporting People Programme Grant, Flying Start, & Families First

- Welsh Government funding: VAWDASV Grant (formerly Domestic Abuse Services Grant)

- South Wales Police / Police and Crime Commissioner funding: Crime Reduction Grant

The provision of this service is aligned with the Violence against Women, Domestic Abuse and Sexual Violence (Wales) Act 2015, which states that local authorities have a duty to improve the prevention, protection and support for people affected, by violence against women, domestic abuse and sexual violence.

The ultimate aim of the service is to reduce the number of women and children living with abuse and the long term costs associated with abuse to victims, services and society.

Following the Act, the Welsh Government has set out an objective within its national strategy to provide victims “with access to holistic, appropriately resourced, high quality, needs led, strength based, gender responsive services across Wales.”

The intention is to issue one contract with an annual value of approximately 1.6 million GBP, and for this level of funding the successful provider will be required to provide the following three components of the service;

- One Stop Shop

- Accommodation Based Support

- Community-Based Support delivered by Independent Personal Advocates (IPAs)

The successful provider will have the expertise to deal with clients facing a wide range of issues including, but not limited to, domestic abuse, rape, sexual violence/ abuse, stalking, forced marriage, ‘honour-based violence (HBV), Female Genital Mutilation (FGM) and sexual harassment.

The estimated overall value of the contract is circa 11.2million GBP. The Council anticipates that over the term of the contract variations may be required to the services concerned, including by way of additional services (anticipated to be no more than 10% of the overall value of the contract).

Bidders should note that the contracts are reliant upon external funding streams and accordingly the contract will contain provisions to deal with any potential reduction or increase in the level of grant funding being made available and/or any potential cessation of the external grant funding.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70

Price / Weighting:  30

II.2.6) Estimated value

Value excluding VAT: 11 200 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The proposed commencement date of the contracts is 1st April 2018. The proposed term of the contract is for a fixed term of 3 years with the option to extend on an annual basis for further periods of 12 months provided that the contract does not extend beyond 31 March 2025.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To express an interest and download the tender documents for this opportunity please go to the Council's e-tendering website https://supplierlive.proactisp2p.com/Account/Login. If you are not already registered, please complete the free registration process ensuring that you select The City of Cardiff Council as a Customer.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders should note that the closing date for submissions is 12:00:00pm (noon) 8th January 2018. A threshold pass mark of 50% will be applied at the PQQ stage. Only provider organisations who achieve a mark of 50% or more will have their submissions evaluated at the ITT stage (Award Stage). Organisations that fail mandatory pass / fail questions will be deemed non-compliant and their submission will not be considered any further.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

The Council is undertaking a tender process akin to the Open Procedure. A pre-qualification questionnaire (PQQ) will be used to shortlist providers that meet the Council’s minimum criteria for the contract to identify organisations whose tender submissions will be evaluated.


Minimum level(s) of standards required:

The Council will evaluate the organisations' ability to meet minimum selected criteria, such as but not limited to, insurance levels, economic and financial standing, capacity and capability and past experience.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 08/01/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 08/01/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The Council’s view is that TUPE is likely to apply to the award of the new contract. However, TUPE is a matter for the incoming and outgoing contractors and bidders should seek their own independent legal advice with regards to any TUPE queries they may have.

Bidders should note that the closing date for submissions is 12:00:00pm (noon) 8th January 2018. A threshold pass mark of 50% will be applied at the PQQ stage. Only provider organisations who achieve a mark of 50% or more will have their submissions evaluated at the ITT stage (Award Stage). Organisations that fail mandatory pass / fail questions will be deemed non-compliant and their submission will not be considered any further.

The proposed commencement date of the contracts is 1st April 2018. The proposed term of the contract is for a fixed term of 3 years with the option to extend on an annual basis for further periods of 12 months provided that the contract does not extend beyond 31 March 2025.

To express an interest and download the tender documents for this opportunity please go to the Council's e-tendering website https://supplierlive.proactisp2p.com/Account/Login. If you are not already registered, please complete the free registration process ensuring that you select The City of Cardiff Council as a Customer, and the Common Procurement Vocabulary (CPV) codes:

85000000

85300000

85310000

85311000

85312000

98000000

Once you have registered please go to the opportunity ERFX1003990 to express an interest. You will then be able to download the tender documentation. Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.

Please note that the Services are listed under Schedule 3 of the Public Contracts Regulations 2015 (Regulation 5 (1)(d) and 74) Social and Other Specific Services) and accordingly are subject to the so called Light Touch Regime (Regulations 74-77) This procurement will use a tender process akin to the Open Procedure under Public Contracts Regulations 2015 (as amended) and accordingly the Council cannot enter into any negotiations on the Tender or Contract.

Please note that this OJEU Notice and the commencement of the procurement process is subject to the satisfactory completion of the Council’s call in period. It is anticipated that this will expire on the 6 November 2017. Should the decision be called in then the Council reserves its right to not award any or part of this contract and to abandon this procurement and will not be liable for any costs incurred.

Any contract award will be conditional on the Contract being approved in accordance with the Council’s internal procedures and the Council being generally able to proceed and will allow a standstill period of a minimum of 10 calendar days to elapse before sending confirmation of contract award to the successful Tenderers.

The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, or postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=72485.

(WA Ref:72485)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

The City of Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Telephone: +44 2920873732

E-mail: aleksandra.zebrowska@cardiff.gov.uk

Internet address(es)

URL: www.cardiff.gov.uk

VI.5) Date of dispatch of this notice

30/10/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: aleksandra.zebrowska@cardiff.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
85000000Health and social work servicesOther Services
98000000Other community, social and personal servicesOther Services
85300000Social work and related servicesHealth and social work services
85310000Social work servicesSocial work and related services
85311000Social work services with accommodationSocial work services
85312000Social work services without accommodationSocial work services

Delivery Locations

Delivery Locations
IDDescription
1022Cardiff and Vale of Glamorgan

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

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Deadline: 08/01/2018
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Authority name: Cardiff Council
MAR246772: Gender Specific Services. Violence against Women, Domestic Abuse and Sexual Violence Service (Women)
Publication Date: 29/03/2018
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Cardiff Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
01/11/2017 Gender Specific Services Contract Notice v1.0 Contract Notice30.41 KB17

Replaced Documents

There are no previous versions of these documents

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