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Notice Details

Title: Weedspray Contract 2021 - 2026
Published by: Denbighshire County Council
Publication Date: 19/11/2020
Deadline Date: Cancelled
Deadline Time:
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: DCC wish to appoint a Supplier to undertake weedspraying of the Urban road network throughout the County
CPV: 77312100, 77314000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Denbighshire County Council

Smithfield Road, Caledfryn,

Wynnstay Road


LL16 3RJ


Contact person: Mark Evans

Telephone: +44 1824706825



Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Weedspray Contract 2021 - 2026

Reference number: RFX GSC1000436REQ

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

DCC wish to appoint a Supplier to undertake weedspraying of the Urban road network throughout the County

II.1.5) Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

DCC wish to appoint a Supplier to undertake weedspraying of the Urban road network throughout the County. This will include all roads described below:

- All roads subject to 30mph speed limit (including ‘A’ and ‘B’ roads within the 30mph limit)

- A list of additional Roads subject to 40 mph and 60 mph speed limit

Weedspraying shall consist of spot treating any weed growth within the adopted highway comprising of the metalled footway and carriageway.

The contract will be for 12 months with the option to extend the Contract on an annual basis for a further 4 years.

The weed spray treatment will be undertaken twice a year although there maybe an occasion where additional full or partial treatments maybe required.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 50

Price / Weighting:  50

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

The contract will be for 12 months with the option to extend the Contract on an annual basis for a further 4 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/12/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.7) Conditions for opening of tenders

Date: 21/12/2020

Local time: 12:00


Proactis eSourcing

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information


1. Log in to PROACTIS at

2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3

3. Click the “Sign Up” button at the bottom of the window

4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. then please use this as the primary contact email address.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

7. Please enter the information requested, click the “>” on the screen and follow the instructions

ensuring that you enter all applicable details.

8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your

business to ensure that you get notification of opportunities that are of interest.

9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)

10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)

11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.

12. In the Finish screen please enter a new password and note all your Login details for future reference.

13. Now click “Complete Registration” and you will enter the Supplier Network page.

14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.

15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please

ensure that you select the correct one.

16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.

17. You can now either create your response”, or “Decline” this opportunity.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Details provided in the Tender on Proactis portal

(WA Ref:105774)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand




Telephone: +44 2079477501

VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
14/01/2021 14:15Notice Cancelled

This notice has been cancelled. The original deadline date of 21/12/2020 is no longer applicable.

Re-issued 14/1/2021
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
77314000Grounds maintenance servicesPlanting and maintenance services of green areas
77312100Weed-killing servicesWeed-clearance services

Delivery Locations

Delivery Locations
1013Conwy and Denbighshire

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
NOV351930: Weedspray Contract 2021 - 2026
Publication Date: 19/11/2020
Deadline: Cancelled
Notice Type: 02 Contract Notice
Authority name: Denbighshire County Council
JAN357093: Weedspray Contract 2021 - 2026
Publication Date: 14/01/2021
Notice Type: 03 Contract Award Notice - Incomplete Procedure
Authority name: Denbighshire County Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

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