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Notice Details

Title: Hire of Skips Inclusive of Supply, Haulage, Recycling & Treatement of All Controlled Waste
OCID: ocds-kuma6s-016600
Published by: Caerphilly County Borough Council
Authority ID: AA0272
Publication Date: 20/10/2014
Application Deadline: 24/11/2014
Deadline Date: 24/11/2014
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has SPD: No
Abstract: Caerphilly County Borough Council invites Tenders, in accordance with the specification requirements and subject to the Terms and Conditions of Contract to set up an arrangement for the hire of skips inclusive of supply, haulage, recycling and disposal of all controlled waste within the County Borough of Caerphilly and the City and County of Cardiff. The contractor will need to account for haulage within this contract.
This arrangement is a joint arrangement, with Caerphilly as the Lead Authority. Due to the geographical area of this arrangement, the tender has been divided into 4 lots as detailed below.
· Lot 1 – Provision of Skips Up to 35 Cubic Yard Caerphilly CBC
· Lot 2 - Provision of Skips Up to 35 Cubic Yard Cardiff Council
· Lot 3 – Recycling Provision Caerphilly CBC
· Lot 4 – Recycling Provision Cardiff Council
The Lead Authority will be awarding the contract to one single provider per Lot. The Lead Authority will allow sub-contracting under this arrangement by prior agreement. The tender document has one overarching specification to cover all lots. There are then two appendices to cover the individual Authority requirements. Appendix No 1 covers lots 1 and 2. Appendix no 2 covers lots 3 and 4.
Please note that usage figures have been provided based on estimated usage. There can be no guarantee to utilising this arrangement by either of the Authorities listed under this arrangement. The usage figures provided may change during the period of the arrangement.
CPV: 44613700, 34142200, 90514000, 90500000, 90513000, 34928480, 90533000, 90650000, 90510000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Procurement Services

Chris Davidge

+44 1443863063

davidc1@caerphilly.gov.uk

+44 1443863167

www.caerphilly.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Hire of Skips Inclusive of Supply, Haulage, Recycling & Treatement of All Controlled Waste

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

16

II.1.2)

Main site or location of works, place of delivery or performance

Caerphilly County Borough & City and County of Cardiff



UKL16

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Caerphilly County Borough Council invites Tenders, in accordance with the specification requirements and subject to the Terms and Conditions of Contract to set up an arrangement for the hire of skips inclusive of supply, haulage, recycling and disposal of all controlled waste within the County Borough of Caerphilly and the City and County of Cardiff. The contractor will need to account for haulage within this contract.

This arrangement is a joint arrangement, with Caerphilly as the Lead Authority. Due to the geographical area of this arrangement, the tender has been divided into 4 lots as detailed below.

· Lot 1 – Provision of Skips Up to 35 Cubic Yard Caerphilly CBC

· Lot 2 - Provision of Skips Up to 35 Cubic Yard Cardiff Council

· Lot 3 – Recycling Provision Caerphilly CBC

· Lot 4 – Recycling Provision Cardiff Council

The Lead Authority will be awarding the contract to one single provider per Lot. The Lead Authority will allow sub-contracting under this arrangement by prior agreement. The tender document has one overarching specification to cover all lots. There are then two appendices to cover the individual Authority requirements. Appendix No 1 covers lots 1 and 2. Appendix no 2 covers lots 3 and 4.

Please note that usage figures have been provided based on estimated usage. There can be no guarantee to utilising this arrangement by either of the Authorities listed under this arrangement. The usage figures provided may change during the period of the arrangement.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=16600.

II.1.6)

Common Procurement Vocabulary (CPV)

44613700
34142200
90514000
90500000
90513000
34928480
90533000
90650000
90510000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 2 and 3 for further requirements.

II.2.2)

Options

The contract is being let for a period of 24 months commencing 01 Feb 2015, with an option for the Authority to extend for a further period of up to 24 months at yearly intervals.

Provisional timetable for recourse to these options

24

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-02-2015 31-01-2017

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Not applicable

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Delivery Payment. This is payment for accepted supplies or services (including partial deliveries).

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

Contractor will need to evidence that they have a valid Waste Management Licence(s)/ Permit or Certified Exemption(s) in force in place that is appropriate to deal with the waste stream for this contract.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

III.2.2)

Economic and financial capacity





III.2.3)

Technical capacity


(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;



Contractors are to confirm if PAS 402 accreditation in place and provide certification. If you do not have PAS 402 accreditation you must be either working towards accreditation or have a willingness to work towards this accreditation during the life of this contract, this will be a contract condition.


III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CCBC/PS1292/14/CD

IV.3.2)

Previous publication(s) concerning the same contract

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2014/S 117-207139 20-06-2014

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 24-11-2014

 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 24-11-2014  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

6 

IV.3.8)

Conditions for opening tenders



 24-11-2014  12:00
Caerphilly CBC, Penallta House

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


24 months

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system.

Therefore, bidders

are invited to follow the following directions to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at

https://www.proactisplaza.com

2. Click the "Register Now" button at the bottom of the window

3. Enter your correct Organisation Name, Details and Primary Contact

Details. The system will auto generate the Organisation ID and User Name for you.

4. Please make a note of the Organisation ID and User Name, then click "Register".

5. You will then receive an email from the system asking you to "Click here to activate your account". This takes you to

Enter Organisation Details.

6. Please enter the information requested, click "Next" and follow the instructions ensuring that you enter all applicable

details.

7. In the Enter Product Classification screen please ensure that you

select the Product Classification Codes (CPV Codes) that appear in the

tender notice.

8. Accept the Terms and Conditions and then click "Next". This takes

you in to the Welcome window.

9. In the "Welcome" window please enter your Organisation name,

Organisation ID and User Name (User ID). You now need to create your

unique password. Please ensure that you make a note of this along with

the other information already recorded.

10. Now click "Done" and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, then search

for New Opportunities. Click on the “ID” of the relevant opportunity and then click to register your interest on the

relevant button.

Click the "Requests from Buyers" command in the Opportunities area. This will take you to the list of current

opportunities available to you.

12. Click the Project ID that relates to this notice, this will take you into the Tender Request.

13. Note the closing date for completion of the relevant project. Please review the "Items" tab and the Documents tab as

there will be

information relating to the project held here.

14. You can now either "Create a Response" to, or "Decline" this.

Please refer to the attached supplier guide and help sheet for additional information on how to navigate and use the e-tendering system.

(WA Ref:16600)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Under the terms of this contract the successful supplier(s) is encouraged to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. Suppliers are required to submit a Community Benefits Plan/Method Statement as per the quality award criteria requirement of the tender document. Community Benefits for this arrangement are non-core and as such the Community Benefit Plans submitted in the tender process will not be scored as part of the Council’s tender evaluation. However a response must be provided in order for the tender submission to be considered further.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 20-10-2014

ANNEX B

Information About Lots

1     Provision of Skips Up to 35 Cubic Yard Caerphilly CBC

1)

Short Description

Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 2 for this lot requirement.

2)

Common Procurement Vocabulary (CPV)

34142200
44613700
90510000
90500000
90514000
90513000
34928480
90533000
90650000

3)

Quantity or scope

Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 2 for this lot requirement.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Provision of Skips Up to 35 Cubic Yard Cardiff Council

1)

Short Description

Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 2 for this lot requirement.

2)

Common Procurement Vocabulary (CPV)

90514000
44613700
34142200
90500000
90513000
34928480
90533000
90650000
90510000

3)

Quantity or scope

Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 2 for this lot requirement.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

3     Recycling Provision Caerphilly CBC

1)

Short Description

Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 3 for this lot requirement.

2)

Common Procurement Vocabulary (CPV)

90510000
44613700
34142200
90514000
90500000
90513000
34928480
90533000
90650000

3)

Quantity or scope

Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 3 for this lot requirement.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

4     Recycling Provision Cardiff Council

1)

Short Description

Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 3 for this lot requirement.

2)

Common Procurement Vocabulary (CPV)

90510000
90500000
90514000
90513000
34142200
44613700
34928480
90533000
90650000

3)

Quantity or scope

Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 3 for this lot requirement.


4)

Indication about different contract dates

5)

Additional Information about lots



Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: davidc1@caerphilly.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
90650000Asbestos removal servicesCleaning and sanitation services in urban or rural areas, and related services
90513000Non-hazardous refuse and waste treatment and disposal servicesRefuse disposal and treatment
90500000Refuse and waste related servicesSewage, refuse, cleaning and environmental services
90510000Refuse disposal and treatmentRefuse and waste related services
90514000Refuse recycling servicesRefuse disposal and treatment
44613700Refuse skipsLarge containers
34142200Skip loadersCrane and dumper trucks
34928480Waste and rubbish containers and binsRoad furniture
90533000Waste-tip management servicesOperation of a refuse site

Delivery Locations

Delivery Locations
IDDescription
1022Cardiff and Vale of Glamorgan
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
OCT054032: Hire of Skips Inclusive of Supply, Haulage, Recycling & Treatement of All Controlled Waste
Publication Date: 20/10/2014
Deadline: 24/11/2014
Notice Type: Contract Notice
Authority name: Caerphilly County Borough Council
MAR076599: Hire of Skips Inclusive of Supply, Haulage, Recycling & Treatement of All Controlled Waste
Publication Date: 19/03/2015
Notice Type: Contract Award Notice
Authority name: Caerphilly County Borough Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
20/10/2014 Supplier Guide Proactis Plaza E-Tendering Supplier Guide2.50 MB2
20/10/2014 Supplier Help Sheet Proactis Plaza E-TenderingSupplier Help Sheet217.98 KB1

Replaced Documents

There are no previous versions of these documents

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