CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Caerphilly County Borough Council |
Penallta House, Tredomen Park, Ystrad Mynach |
Hengoed |
CF82 7PG |
UK |
Procurement Services
Chris Davidge |
+44 1443863063 |
davidc1@caerphilly.gov.uk |
+44 1443863167 |
www.caerphilly.gov.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityHire of Skips Inclusive of Supply, Haulage, Recycling & Treatement of All Controlled Waste |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract16 |
II.1.2)
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Main site or location of works, place of delivery or performance
Caerphilly County Borough & City and County of Cardiff
UKL16 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Caerphilly County Borough Council invites Tenders, in accordance with the specification requirements and subject to the Terms and Conditions of Contract to set up an arrangement for the hire of skips inclusive of supply, haulage, recycling and disposal of all controlled waste within the County Borough of Caerphilly and the City and County of Cardiff. The contractor will need to account for haulage within this contract.
This arrangement is a joint arrangement, with Caerphilly as the Lead Authority. Due to the geographical area of this arrangement, the tender has been divided into 4 lots as detailed below.
· Lot 1 – Provision of Skips Up to 35 Cubic Yard Caerphilly CBC
· Lot 2 - Provision of Skips Up to 35 Cubic Yard Cardiff Council
· Lot 3 – Recycling Provision Caerphilly CBC
· Lot 4 – Recycling Provision Cardiff Council
The Lead Authority will be awarding the contract to one single provider per Lot. The Lead Authority will allow sub-contracting under this arrangement by prior agreement. The tender document has one overarching specification to cover all lots. There are then two appendices to cover the individual Authority requirements. Appendix No 1 covers lots 1 and 2. Appendix no 2 covers lots 3 and 4.
Please note that usage figures have been provided based on estimated usage. There can be no guarantee to utilising this arrangement by either of the Authorities listed under this arrangement. The usage figures provided may change during the period of the arrangement.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=16600.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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44613700 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopePlease refer to Appendix Number 4 for historic usage amounts including for Appendix Number 2 and 3 for further requirements. |
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II.2.2)
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OptionsThe contract is being let for a period of 24 months commencing 01 Feb 2015, with an option for the Authority to extend for a further period of up to 24 months at yearly intervals. |
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Provisional timetable for recourse to these options24 |
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion 01-02-2015 31-01-2017 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
Not applicable
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Delivery Payment. This is payment for accepted supplies or services (including partial deliveries).
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
Contractor will need to evidence that they have a valid Waste Management Licence(s)/ Permit or Certified Exemption(s) in force in place that is appropriate to deal with the waste stream for this contract.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
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III.2.2)
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Economic and financial capacity
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III.2.3)
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Technical capacity
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
Contractors are to confirm if PAS 402 accreditation in place and provide certification. If you do not have PAS 402 accreditation you must be either working towards accreditation or have a willingness to work towards this accreditation during the life of this contract, this will be a contract condition.
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
CCBC/PS1292/14/CD
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IV.3.2)
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Previous publication(s) concerning the same contract
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2014/S 117-207139 20-06-2014
Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 24-11-2014
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 24-11-2014
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender 6
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IV.3.8)
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Conditions for opening tenders
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24-11-2014
12:00 Caerphilly CBC, Penallta House
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published 24 months |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system.
Therefore, bidders
are invited to follow the following directions to register on the system:
1. Log in to the Proactis Plaza E-Sourcing Portal at
https://www.proactisplaza.com
2. Click the "Register Now" button at the bottom of the window
3. Enter your correct Organisation Name, Details and Primary Contact
Details. The system will auto generate the Organisation ID and User Name for you.
4. Please make a note of the Organisation ID and User Name, then click "Register".
5. You will then receive an email from the system asking you to "Click here to activate your account". This takes you to
Enter Organisation Details.
6. Please enter the information requested, click "Next" and follow the instructions ensuring that you enter all applicable
details.
7. In the Enter Product Classification screen please ensure that you
select the Product Classification Codes (CPV Codes) that appear in the
tender notice.
8. Accept the Terms and Conditions and then click "Next". This takes
you in to the Welcome window.
9. In the "Welcome" window please enter your Organisation name,
Organisation ID and User Name (User ID). You now need to create your
unique password. Please ensure that you make a note of this along with
the other information already recorded.
10. Now click "Done" and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, then search
for New Opportunities. Click on the “ID” of the relevant opportunity and then click to register your interest on the
relevant button.
Click the "Requests from Buyers" command in the Opportunities area. This will take you to the list of current
opportunities available to you.
12. Click the Project ID that relates to this notice, this will take you into the Tender Request.
13. Note the closing date for completion of the relevant project. Please review the "Items" tab and the Documents tab as
there will be
information relating to the project held here.
14. You can now either "Create a Response" to, or "Decline" this.
Please refer to the attached supplier guide and help sheet for additional information on how to navigate and use the e-tendering system.
(WA Ref:16600)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under the terms of this contract the successful supplier(s) is encouraged to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. Suppliers are required to submit a Community Benefits Plan/Method Statement as per the quality award criteria requirement of the tender document. Community Benefits for this arrangement are non-core and as such the Community Benefit Plans submitted in the tender process will not be scored as part of the Council’s tender evaluation. However a response must be provided in order for the tender submission to be considered further.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 20-10-2014 |
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ANNEX B
Information About Lots
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1
Provision of Skips Up to 35 Cubic Yard Caerphilly CBC |
1)
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Short Description
Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 2 for this lot requirement.
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2)
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Common Procurement Vocabulary (CPV)
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34142200 |
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3)
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Quantity or scope
Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 2 for this lot requirement.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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2
Provision of Skips Up to 35 Cubic Yard Cardiff Council |
1)
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Short Description
Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 2 for this lot requirement.
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2)
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Common Procurement Vocabulary (CPV)
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90514000 |
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3)
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Quantity or scope
Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 2 for this lot requirement.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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3
Recycling Provision Caerphilly CBC |
1)
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Short Description
Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 3 for this lot requirement.
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2)
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Common Procurement Vocabulary (CPV)
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90510000 |
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3)
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Quantity or scope
Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 3 for this lot requirement.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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4
Recycling Provision Cardiff Council |
1)
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Short Description
Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 3 for this lot requirement.
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2)
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Common Procurement Vocabulary (CPV)
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90510000 |
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3)
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Quantity or scope
Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 3 for this lot requirement.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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