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Notice Details

Title: Asbestos - Anylitical, Surveying, Inspection & Consultancy Services
Published by: Coleg y Cymoedd
Publication Date: 07/10/2015
Deadline Date: 13/11/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Coleg y Cymoedd is seeking tenders for the provision of Asbestos – Analytical, Surveying, Inspection & Consultancy Services which will ensure that Coleg y Cymoedd are complying to all relevant asbestos statutory regulations and requirements. The Contract will include but not be restricted to the following:
Supplying analytical consultancy to Coleg y Cymoedd covering the following areas: -
Air monitoring
Bulk sampling
Management surveys
Refurbishment surveys
Demolition surveys
Periodic monitoring of known asbestos within Coleg y Cymoedd’s properties.
Acting as Coleg y Cymoedd’s analytical specialist during any asbestos removal works and the reporting of any asbestos removal.
Producing reports for all aspects of analytical works on Coleg y Cymoedd’s properties to include:-
Air monitoring to Coleg y Cymoedd’s specifications;
Bulk samples to Coleg y Cymoedd’s specifications;
Management surveys to Coleg y Cymoedd’s specifications;
Refurbishment surveys to Coleg y Cymoedd’s specifications;
Demolition surveys to Coleg y Cymoedd’s specifications;
Conclusion of works reports after asbestos removals to Coleg y Cymoedd’s specifications;
Provision of a web enabled Asbestos Management and the loading of all survey and other asbestos management information onto this system
Technical consultancy advice/support on prioritising and progressing
Asbestos action plan,
The project management element of any asbestos removal works undertaken
The writing of specifications for future asbestos removal works.
CPV: 71600000, 71632000, 71355000, 71630000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Coleg y Cymoedd

Rhondda Campus, Pontrhondda Road, LLwynypia

Tonypandy

CF40 2TQ

UK

Finance

Colin Edwards

+44 1443653606

colin.edwards@cymoedd.ac.uk


www.cymoedd.ac.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0284

www.sell2wales.gov.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Asbestos - Anylitical, Surveying, Inspection & Consultancy Services

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

1

II.1.2)

Main site or location of works, place of delivery or performance

Coleg y Cymoedd, Ystrad Mynach Campus, Twyn Road, Ystrad Mynach, Hengoed CF82 7XR



UKL15

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Coleg y Cymoedd is seeking tenders for the provision of Asbestos – Analytical, Surveying, Inspection & Consultancy Services which will ensure that Coleg y Cymoedd are complying to all relevant asbestos statutory regulations and requirements. The Contract will include but not be restricted to the following:

Supplying analytical consultancy to Coleg y Cymoedd covering the following areas: -

Air monitoring

Bulk sampling

Management surveys

Refurbishment surveys

Demolition surveys

Periodic monitoring of known asbestos within Coleg y Cymoedd’s properties.

Acting as Coleg y Cymoedd’s analytical specialist during any asbestos removal works and the reporting of any asbestos removal.

Producing reports for all aspects of analytical works on Coleg y Cymoedd’s properties to include:-

Air monitoring to Coleg y Cymoedd’s specifications;

Bulk samples to Coleg y Cymoedd’s specifications;

Management surveys to Coleg y Cymoedd’s specifications;

Refurbishment surveys to Coleg y Cymoedd’s specifications;

Demolition surveys to Coleg y Cymoedd’s specifications;

Conclusion of works reports after asbestos removals to Coleg y Cymoedd’s specifications;

Provision of a web enabled Asbestos Management and the loading of all survey and other asbestos management information onto this system

Technical consultancy advice/support on prioritising and progressing

Asbestos action plan,

The project management element of any asbestos removal works undertaken

The writing of specifications for future asbestos removal works.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=31788.

II.1.6)

Common Procurement Vocabulary (CPV)

71600000
71632000
71355000
71630000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The estimate value of the tender is 480,000 however this information is based on historic spend and may vary due to financial budgets.

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

24

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.




III.2.3)

Technical capacity





III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CYC15-16/01

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 13-11-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders



 13-11-2015  13:00
Coleg y Cymoedd, Nantgarw Campus

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

(WA Ref:31788)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 07-10-2015

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
20/10/2015 14:52ADDED FILE: Addendum 1 to Tender Document - CYC15-16/01

Further information provided for page 8, Section 9 - Information Security.
21/10/2015 10:57ADDED FILE: Addendum 2 - to Tender Document - CYC15-16/01

Change to Attachment 1 - Pass, Fail Section
30/10/2015 10:46ADDED FILE: Clarification - CYC15-16/01

Clarification of points raised on for Tender Document CYC15-16/01
03/11/2015 14:47ADDED FILE: Addendum 3 - Tender CYC15-16/01

Addendum to the invitation to tender CYC15-16/01
04/11/2015 10:29ADDED FILE: Clarification 2- Tender Reference CYC15-16/01

Reminder note on Attachment 1, the Pass/Fail section
09/11/2015 09:50ADDED FILE: Clarification 3 - Tender Document CYC15-16/01

Clarification of points raised.
09/11/2015 13:25ADDED FILE: Clarification 4 - Tender Document CYC15-16/01

Clarification and Further Information
09/11/2015 13:29ADDED FILE: Reference to Clarification 4 Further Detail

Material Register in Excel Format
10/11/2015 12:26ADDED FILE: Clarification 5 - Tender Document CYC15-16/01

Supplied Requested Further information
Main Contact: colin.edwards@cymoedd.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
71355000Surveying servicesEngineering-related scientific and technical services
71630000Technical inspection and testing servicesTechnical testing, analysis and consultancy services
71632000Technical testing servicesTechnical inspection and testing services
71600000Technical testing, analysis and consultancy servicesArchitectural, construction, engineering and inspection services

Delivery Locations

Delivery Locations
IDDescription
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
OCT105492: Asbestos - Anylitical, Surveying, Inspection & Consultancy Services
Publication Date: 07/10/2015
Deadline: 13/11/2015
Notice Type: Contract Notice
Authority name: Coleg y Cymoedd
DEC115815: Asbestos - Anylitical, Surveying, Inspection & Consultancy Services
Publication Date: 19/12/2015
Notice Type: Contract Award Notice
Authority name: Coleg y Cymoedd

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
07/10/2015 ITT Document CYC15-1601 ITT Document CYC15-16/011.04 MB2
07/10/2015 Att-1- Pass, Fail Section Attachment-1 Pass/Fail Section Questions1011.34 KB0
07/10/2015 Att-2-Asbestos_Refurbishment_Demolition_Survey_Report_AP000618-15 Attachment-2 Asbestos Survey Report -A Block Ystrad Mynach5.19 MB0
07/10/2015 Att-3-A Block Asbestos decontamination specification phase 2 Attachment-3 Scope of Works, Spec and Risk Assessment - 1st, 2nd, 3rd Floors A Block Ystrad Mynach4.30 MB0
07/10/2015 Att-4-Asbestos_Ystrad A block Management_Survey_Report_AP000618-11-07 (1) Attachment-4 Asbestos Refurbishment/Demolition Survey Report5.34 MB0
07/10/2015 Att-5 -Summary of Construction Attachment-5 Summary of Construction45.00 KB0
07/10/2015 Att - 6 -Code of Practice and Safety Guidelines For Contractors Attachment-6 Code of Practice Safety Guidelines for Contractors1.00 MB0
20/10/2015 Addendum 1-Tender Document CYC15-1601 Further information provided for page 8, Section 9 - Information Security.13.38 KB0
21/10/2015 Addendum 2-Tender Document CYC15-1601 Change to Attachment 1 - Pass, Fail Section14.40 KB0
30/10/2015 Clarification 1-Tender Document CYC15-1601 Clarification of points raised on for Tender Document CYC15-16/0113.60 KB0
03/11/2015 Addendum 3-Tender Document CYC15-1601 Addendum to the invitation to tender CYC15-16/0113.60 KB0
04/11/2015 Clarification 2-Tender Document CYC15-1601 Reminder note on Attachment 1, the Pass/Fail section12.99 KB0
09/11/2015 Clarification 3-Tender Document CYC15-1601 Clarification of points raised.13.71 KB0
09/11/2015 Clarification 4-Tender Document CYC15-1601 (2) Clarification and Further Information14.27 KB0
09/11/2015 MaterialsRegister Material Register in Excel Format635.00 KB0
10/11/2015 Clarification 5-Tender Document CYC15-1601 Supplied Requested Further information13.55 KB0

Replaced Documents

There are no previous versions of these documents

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