Sell2Wales.gov.wales uses cookies which are essential for the site to work. We also use non-essential cookies to help us improve government digital services. Any data collected is anonymised. By continuing to use this site, you agree to our use of cookies.

Accept cookies Cookie Settings

View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: HR and Payroll System
Published by: Newport City Homes
Publication Date: 12/10/2017
Deadline Date: Cancelled
Deadline Time:
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Provision of an integrated HR and Payroll Solution
CPV: 48000000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

UK

Contact person: Deborah White

Telephone: +44 1633381111

E-mail: deborah.white@newportcityhomes.com

NUTS: UKL21

Internet address(es)

Main address: www.newportcityhomes.com

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.sell2wales.gov.wales


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

HR and Payroll System

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of an integrated HR and Payroll Solution

II.1.5) Estimated total value

Value excluding VAT: 195 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Newport City Homes requirement under this Contract is for an integrated HR and Payroll solution. The Organisations growth over the last few years and a drive for more effective and efficient processes has determined the need for an integrated solution within Newport City Homes.

Newport City Homes intention in introducing an Integrated HR and Payroll Management System is to enable the HR/Payroll team, line managers and employees to complete tasks digitally, reducing both time spent on these tasks and costs.

In addition, the introduction of a HR and Payroll Management System should allow the HR/Payroll team to provide a more efficient, consistent, and cost-effective service to managers and employees. Reporting information should be instantly available and accurate; HR will be able to easily identify employee patterns and take action on these (e.g. absence, recruitment and retention), employees will be able to maintain and update their personal information securely themselves at any time, without having to contact the HR team. Similarly, managers will have information about their team readily available to them, anytime, anywhere and on any device.

Newport City Homes are looking at both Purchase and Lease options and will make a decision following evaluation of the tender submissions.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.6) Estimated value

Value excluding VAT: 195 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

24 months followed by a further 24 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As in the ITT

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the ITT

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 131-267447

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/11/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 13/11/2017

Local time: 12:00

Information about authorised persons and opening procedure:

Tenders will be opened following the close of the Post box on sell2wales

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=71917.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As in the ITT

(WA Ref:71917)

VI.4) Procedures for review

VI.4.1) Review body

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

UK

Telephone: +44 1633381111

Internet address(es)

URL: www.newportcityhomes.com

VI.5) Date of dispatch of this notice

11/10/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
08/11/2017 10:27ADDED FILE: Final Clarification

Clarification for bidders
24/11/2017 11:17Notice Cancelled

This notice has been cancelled. The original deadline date of 13/11/2017 is no longer applicable.

The requirements will be changed to better suit the organisation.
Main Contact: deborah.white@newportcityhomes.com
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48000000Software package and information systemsComputer and Related Services

Delivery Locations

Delivery Locations
IDDescription
1021Monmouthshire and Newport

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
OCT218387: HR and Payroll System
Publication Date: 12/10/2017
Deadline: Cancelled
Notice Type: 02 Contract Notice
Authority name: Newport City Homes
NOV225111: HR and Payroll System
Publication Date: 25/11/2017
Notice Type: 03 Contract Award Notice - Incomplete Procedure
Authority name: Newport City Homes

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
12/10/2017 HR and Payroll System ITT HR and Payroll System ITT382.26 KB33
12/10/2017 Specification Integrated HR and Payroll System Specification Integrated HR and Payroll System30.73 KB20
12/10/2017 Appendix 2 Pricing Schedule Appendix 2 Pricing Schedule13.45 KB22
12/10/2017 NCH Standard Terms and Conditions for the provision of Services V.01 NCH Standard Terms and Conditions for the provision of Services V.01290.18 KB17
08/11/2017 HR and Payroll Systems Clarification Clarification for bidders12.51 KB4

Replaced Documents

There are no previous versions of these documents

Copyright © Sell2Wales