Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443864548
E-mail: bakerrd@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/account/login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Housing Support
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Rough Sleeper Housing Support Services
Reference number: CCBC/PS2325/22/RB
II.1.2) Main CPV code
98000000
II.1.3) Type of contract
Services
II.1.4) Short description
Rough Sleeper Housing Support Service
Caerphilly County Borough Council (CCBC) are seeking to appoint an organisation to deliver Housing Support for any individuals who are homeless or roofless and require holistic support. This service is for people aged 16 years and over living in the Caerphilly Borough.
The service will be funded via the Housing Support Grant (HSG)
Contract period from the 01 February 2023 - 31 January 2027 with the option to extend for up to further period of twenty-four (24) months reviewed after twelve (12) months
The estimated value includes the potential contract period including extensions
Full Details are in the ITT
II.1.5) Estimated total value
Value excluding VAT:
2 700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98000000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
Rough Sleeper Housing Support Services for those homeless, roofless and 16 years and over.
The aim of the HSG is to enable vulnerable people to remain in a more independent living situation through the provision of support.
Please see ITT for full details
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2023
End:
31/01/2027
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that there is an option to extend for up to a further period of twenty-four (24) months, reviewed after twelve (12) months.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Stage One - Selection Stage
Providers will need to pass all pass / fail questions and achieve a score of 6 or more in line with the scoring methodology to proceed to stage two - tender response
Stage Two - Award Stage - Tender Response
This stage will be evaluated using the Most Economical Advantageous Tender (MEAT) criterion, structured as
Price 20% / Quality 80%
The quality aspect will be divided into categories consisting of:
Social Value 10%
Tender Response 10%
Interview 45%
Case Study 15%
All questions in the tender response / interview and case study shall be scored out of 10 marks per question and provider's must achieve a score of 6 or more in line with the scoring methodology for each question. Failure to achieve shall result in being eliminated from the process.
Please note the Social Value document contained in the tender pack for guidance on evaluation.
Full details are in the ITT
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Review and Monitoring in place, details within the specification
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/11/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT
REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click ‘Register’;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;
11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your
interest on the applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;
14. You can now either complete your response or ‘Decline’ this opportunity. All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system.
If you require assistance please contact Jemma Ford. 01443 863163; fordj1@caerphilly.gov.uk or the procurement team on 01443 863161.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=125039.
(WA Ref:125039)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
07/10/2022