CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Conservation works with Volunteers in the Seiriol area of Anglesey

2.2

Description of the goods or services required

Menter Mon, together with its partners, wish to appoint a suitable and qualified contractor to undertake a variety of conservation work, with volunteers, in all three LNR’s mentioned above.

The sessions will be run on a weekly basis, every Tuesday between 10am – 3pm (however the day and time might change depending on the seasons / weather / number of volunteers etc).

It is envisaged that sessions may not run during holiday periods such as Christmas, but extra sessions will instead be incorporated during the year. The working day will run from 9am – 5pm with the volunteers on site between 10am and 3pm. It will be necessary to keep a record of attendance as evidence for volunteers to bank their time for professional training provided by Cwlwm Seiriol.

The contract will run for a 10-month period from the 1st November 2019 to 31st August 2020 (42 conservation / volunteering sessions).

The exact locations and nature of the work will be decided upon by Menter Mon staff and its partners. These will be supplied to the successful contractor in advance with the type of work varying in accordance with the seasons and the requirements of the project.

Please note that due to the nature of the project last minute changes might occur during the contract period. See below a list indicating the type of conservation work involved during the 10-month period:

• Invasive Non-Native Species plant control e.g. Himalayan Balsam, Montbretia

• Habitat management using traditional methods e.g. scything, coppicing

• Scrub control and stump treatment

• Woodland management – small scale tree felling and branch cutting

• Pond restoration and ditch management

• Brush cutting

• Scarification and green seeding

• Heathland restoration and management

• Footpath maintenance e.g. stone pitching, boardwalk maintenance and repair

• Fencing

• Dry stone walling

• Woodland crafts and bushcraft

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=95812.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

10 month period (1st November - 31st August 2019)

The project is operational in the Seiriol Ward of Anglesey. This is an area of 57.1 Km2 located on the east side of the island, with an approximate population of 6112 (2011 census).

The project itself concentrates on three Local Nature Reserves, (LNR)

1. Aberlleiniog and Llangoed LNR

2. Llanddona Commons LNR

3. Cyttir Mawr LNR

3 Conditions for Participation

3.1

Minimum standards and qualification required

Whilst the responsibility of identifying the works and recruiting suitable volunteers will be with Menter Mon and its partners, the main role and responsibilities of the contractor would involve:

 Ensure their availability for the weekly sessions throughout the 10-month period

 Deliver and lead on the weekly conservation works identified and provided by MM and its partners

 Provide safe working conditions and knowledgeable guidance for all volunteers

 Working with, and supporting Menter Mon and its partners, to ensure that the work meets the requirements of the funders.

 Support Menter Mon in its recruitment of volunteers through the sharing of social media posts etc

 Provide all suitable equipment required for the particular works i.e. chainsaws / scythes/hand tools PPE (if equipment isn’t available internally there will be a responsibility on the successful contractor to source them from elsewhere)

 Be available for regular progress meetings with Menter Mon and its partners throughout the lifetime of the project (exact dates to be confirmed with the successful applicant)

 Provide 2 personnel for each session that can undertake the required works whether or not there are volunteers present (at least one of which to be a qualified first aider).

 Provide light refreshments for the volunteers (tea/coffee/biscuits) supplied by Menter Môn

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:95812)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice