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01 Prior Information Notice (PIN)

Bicycle Hire Provider

  • First published: 21 September 2020
  • Last modified: 21 September 2020



Published by:
City & County of Swansea
Authority ID:
Publication date:
21 September 2020
Deadline date:
Notice type:
01 Prior Information Notice (PIN)
Has documents:
Has SPD:
Has Carbon Reduction Plan:


A bicycle hire provider for circa fifteen sites (with likely future expansion); covering Swansea City Centre and its popular foreshore route. CPV: 34430000, 34432000, 34431000, 34432100, 34913510, 34422000, 34420000, 34421000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

James Beynon - City and County of Swansea

Civic Centre




Contact person: James Beynon

Telephone: +44 7966231329



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Bicycle Hire Provider

Reference number: CCS/20/170

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

A bicycle hire provider for circa fifteen sites (with likely future expansion); covering Swansea City Centre and its popular foreshore route.

II.1.5) Estimated total value

Value excluding VAT: 250 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)








II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

The procurement will be conducted using the competitive procedure with negotiation pursuant to Regulation 29 of the PCR 2015.

Swansea Council will undertake a tender procedure to secure an agent for the provision and management of a bicycle hire scheme. Swansea Council will provide capital funding contribution and licensed areas of land to support the project. But the tenderer will be expected to assume the revenue and management liabilities for the project. The tenderer will be expected to assume all ongoing revenue costs.

Contract duration - 5 years (with an option to extend for a further 2 years).

Membership and single hire options required.

Must operate 365 days a year.

Must have a daily rebalancing of the bikes within the scheme.

Regular maintenance regime.

Must demonstrate how the bikes will be parked in an orderly fashion, and not cause nuisance or obstruction to the public realm.

Must support first and last mile mobility.

Provision of e-bike or future e-scooter options preferable.

To be integrated with the Swansea Bayways campaign to promote the greater use of active travel within the City & County area.

Are there any details that you would like us to consider as part of your response to this notice?

Could you please provide a summary of your Business and what Service you could provide to the Council.

If the Council considers you a potential supplier based solely on the strength of the answers provided, would you be prepared to engage in open and non-committal discussions (pre tender market engagement) before any tender for the service is issued by the Council.

Please provide an expression of interest with a response to the questions above to by Friday 16th October 2020.

II.3) Estimated date of publication of contract notice:


Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

(WA Ref:104122)

VI.5) Date of dispatch of this notice



Commodity categories

ID Title Parent category
34913510 Bicycle locks Miscellaneous spare parts
34430000 Bicycles Motorcycles, bicycles and sidecars
34422000 Cycles with auxiliary motors Motor scooters and cycles with auxiliary motors
34421000 Motor scooters Motor scooters and cycles with auxiliary motors
34420000 Motor scooters and cycles with auxiliary motors Motorcycles, bicycles and sidecars
34431000 Non-motorised bicycles Bicycles
34432000 Parts and accessories for bicycles Bicycles
34432100 Tyres for bicycles Parts and accessories for bicycles

Delivery locations

ID Description
1018 Swansea

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
Admin contact:
Technical contact:
Other contact:

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.