Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Connor Thomas
Telephone: +44 1443863161
E-mail: Thomac21@caerphilly.gov.uk
NUTS: UKL16
Internet address(es)
Main address: https://www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Minor Works of Adaptation in Public and Private Sector Housing and Major Works of Adaptation in Public Sector Housing
Reference number: CCBC/PS2468/23/CT
II.1.2) Main CPV code
45262700
II.1.3) Type of contract
Works
II.1.4) Short description
Internal and external minor and major works of adaptation for residential buildings.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Minor Works
II.2.2) Additional CPV code(s)
44115000
44115800
45211000
45300000
45400000
45450000
71326000
45213316
45340000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
Caerphilly County Borough Council are seeking suitably qualified contractors to perform minor works which may include but are not limited to grab rails, key safes, handrails, small ramps, steps etc. Some works are required to be completed same day/next day to facilitate hospital discharge.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Two years with the option to extend for a further period of up to 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Major Works of Adaptation – Internal
II.2.2) Additional CPV code(s)
44115000
44115800
45262700
45300000
45400000
45442110
45450000
50700000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
Major works of internal adaptation performed in public domestic properties.
Works estimated to be between GBP1,001 and over in value up to a maximum of GBP17,999 for Showers and Associated Works internal.
Works include but are not limited to wet rooms/shower installations and associated non-structural Works. Works may also include kitchen adaptations.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Two years with the option to extend for a further period of up to 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Major Works of Adaptation – External
II.2.2) Additional CPV code(s)
44115000
45210000
45211000
45262700
45300000
45450000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
Major external works of Adaptation.
Works estimated to be between GBP1,001 and GBP17,999 in value for external works and any associated internal works.
Works may include but are not limited to ramps, steps, walls, and installation of doors. Associated works may also incorporate wet rooms, kitchen adaptations, increased accessibility in and around the dwelling, structural works, and extensions
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Two years with the option to extend for a further period of up to 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
LOT 4
II.2.2) Additional CPV code(s)
45262800
44112000
44115000
44115800
44220000
44230000
45210000
45211340
45211350
45262690
45262700
45300000
45400000
45450000
50700000
71315000
45340000
45341000
34953000
44233000
44411400
39144000
45211310
45330000
45332200
45262500
45262522
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough
II.2.4) Description of the procurement
Caerphilly County Borough Council are seeking suitably qualified contractors to perform works for extensions and structural works including all associated works.
This lot will also be utilised to tender for works in any other Lot from 1-3 should there be issues with contractor availability and will be used at the Council’s discretion.
Should work previously offered in Lots 1-3 be offered in Lot 4, contractors who have already had the opportunity to undertake the Work within their respective Lot will be excluded in this process.
All work offered within this Lot will be via mini competition using Proactis Quick Quotes
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The duration of the Framework Agreement will be for a period of two (2) years with the option to extend by twenty-four (24) months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract performance conditions set out within the ITT.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 999
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/10/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/10/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As and when contract is due for renewal it will be extended or renewed in line with current regulations.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER. THE SPD QUESTIONNAIRE MUST BE SUBMITTED VIA SELL2WALES HOWEVER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Follow the relevant steps,
3. Make a note of the Organisation ID and User Name, then click ‘Register’;
4. You will then receive an email from the system asking you follow a link to activate your account;
5. Enter the information requested, clicking on the blue arrow to move on to the next stage;
6. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
7. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
8.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms. Once you have agreed click on the blue arrow to move on to the next stage;
9. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;
10. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.
Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;
11. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;
12. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal.
If you require assistance please contact the team on 01443 863234
Suppliers are advised to allow adequate time for the submission of their Bid
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=133803.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Social Value is included in this tender and full details are provided in the Invitation to Tender document.
(WA Ref:133803)
Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=133803
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
05/09/2023