Heat Networks and Electricity Generation Assets (HELGA) Dynamic Purchasing System RM3824 for Welsh G

In 2021 Welsh Government encouraged suppliers in the Research category to apply for Crown Commercial Service’s (CCS) Research Marketplace – a Dynamic Purchasing System (DPS). We are now encouraging suppliers within the energy sector to apply for the Heat Networks and Electricity Generation Assets (HELGA) DPS (RM 3824). A DPS is an 'open market' solution designed to give buyers access to a pool of pre-qualified suppliers, unlike a regular framework, a DPS is an electronic system which suppliers can join at any time, with the existing DPS scheduled to end on the 15/11/2023.

Welsh Government aim to use the HELGA DPS for energy related requirements over the value of £25,000, where applicable, and encourages suppliers in the sector to register. The first series of contracts to be tendered through the HELGA DPS will begin in Summer 2022 for renewable energy advice to support the National Infrastructure Commission for Wales (NICW). For information on the HELGA DPS and details of the 5 lots available please visit the CCS HELGA webpage.

Using the DPS provides numerous benefits including a ready-made platform for procuring services, reduction in time to procure for both the buying organisation and the supplier, opportunities for new suppliers to apply for the duration of the DPS and improved business intelligence. Suppliers will also have the opportunity to be invited for additional requirements across the wider Public Sector. The CCS HELGA DPS is a separate process to the Welsh Government Sell2Wales advertising process. When the Welsh Government procures through the HELGA DPS, all tender information will be advertised through the CCS DPS portal.  

Applying for the DPS is a 7 stage process:

1. Register on CCS Supplier Registration Service
2. Register on the CCS eSourcing Tool to ensure you are invited to Calls for Competition- ensure you have selected the correct filters- you will only be informed of requirements for the filters selected
3. Ensure the name and DUNS number on the CCS eSourcing tool matches your SRS registration and your DPS Selection Questionnaire (DPSQ) for RM6126
4. Complete RM3824 DPSQ satisfying the DPS Selection Criteria.
5. Supplier moves to “Assessing” stage – CCS compliance checks
6. Supplier moves to “Agreeing” stage – Sign-off to complete appointment on the DPS
7. Supplier moves to “Appointed” stage – Fully registered and able to bid in Calls for Competition.

CCS anticipate it takes up to one week to complete stages 1 to 4 and a further two to four weeks for stages 5 to 7. The CCS Bid Pack, Presentation and DPS Instructions provides further detail of the process and CCS provide technical support at every stage through their support line 0845 299 2994 or an online contact form.

If you would like to discuss Welsh Government’s plans please contact Stuart Ingram - Stuart.ingram@gov.wales.