Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Merthyr Valleys Homes
Martin Evans House, Avenue De Clichy
Merthyr Tydfil
CF47 8LD
UK
Contact person: Nick Abbott
Telephone: +44 1633620420
E-mail: procurement@bronafon.org.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.mvhomes.org.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0873
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Insurance and related Services to Merthyr Valleys Homes and All Subsidiary Companies
Reference number: EXT/MVH/PS0002/17/NA
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Insurance and related services for Property, Legal Liability and other general non-life insurable risks, as required by Merthyr Valleys Homes Ltd.
II.1.5) Estimated total value
Value excluding VAT:
750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Each of Lot 1 and Lot 2 to one (1) Tendering Organisation in accordance with the outcome of the evaluation process.
II.2) Description
Lot No: 1
II.2.1) Title
A programme of general (non-life) Insurance and related services for Merthyr Valleys Homes Ltd
II.2.2) Additional CPV code(s)
66513100
66513200
66515100
66515200
66515410
66515000
66516000
66516400
66516500
66517300
66518000
66519500
71630000
71631000
71631100
66512100
66515411
66518100
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Merthyr Tydfil County Borough, Wales and any other areas that are necessary to fulfil the contract.
II.2.4) Description of the procurement
A programme of General Insurance and Related Services for Merthyr Valleys Homes Ltd. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, Employers, Public, Products and Property Owners liability, Business Combined/Office, Money, All Risks, Computer, Contract Works, Group Personal Accident, Professional Indemnity, Fidelity Guarantee/Crime, Employment Practices Liability, Cyber, Engineering and Terrorism.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The initial term contract term shall be twelve (12) months with the option to extend by up to one (1) further year, or periods of up to twelve (12) months insurance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
As set out in the Invitation to Tender documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Insurance and Related Services associated with a Fleet of Motor vehicles owned and or operated by Merthyr Valleys Homes Ltd
II.2.2) Additional CPV code(s)
66514110
66516100
66518000
66512100
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Merthyr Tydfil County Borough, Wales and any other areas that are necessary to fulfil the contract.
II.2.4) Description of the procurement
A programme of Motor Insurance and Related Services for a Fleet of Motor vehicles owned and or operated by Merthyr Valleys Homes Ltd.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The initial term contract term shall be twelve (12) months with the option to extend by up to one (1) further year, or periods of up to twelve (12) months insurance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
As set out in the Invitation to Tender documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tendering Organisations will be required to complete and pass a Selection Questionnaire which will require Tendering Organisations to demonstrate the type of services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past 5 years, plus details of 3 clients currently receiving similar services. Tendering Organisations will be asked to evidence permission by the FCA, PRA or other appropriate regulatory authority indicating the types of insurance/service the Tendering Organisation is authorised to arrange or provide.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to 3 years reports and accounts.
Minimum level(s) of standards required:
The financial ability to deliver the programme, including Insurers that are at least ‘A-’ rated by Standard and Poor (or equivalent rating by a recognised and independent Rating Agency). In the case of the latter, Merthyr Valleys Homes Ltd will evaluate and accept the Insurer(s) at its sole discretion, and may require prior to the tender return deadline the Tendering Organisation's Market Security Committee’s latest report, including written opinion from the Tendering Organisation’s Committee around the suitability of the Insurer's level of solvency and claims paying ability.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
For Insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the Prudential Regulation Authority, UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers registered with and regulated by the Financial Conduct Authority.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/02/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/02/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
12 - 23 Months from 14 March 2018.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Full details regarding the procurement and evaluation process for this contract opportunity are available in the Invitation to Tender Documents.
In accordance with I.3 access to some parts of the Invitation to Tender documents is restricted. Tendering Organisations are required to complete the Non-Disclosure and Confidentiality undertaking and return to Merthyr Valleys Homes Ltd before access to the confidential information is granted.
Interested Organisations should note that MVH is conducting the procurement process for this contract opportunity using eTenderWales. In order to access the Invitation to Tender documentation and submit their response Tendering Organisations are required to register on eTenderWales.
Please note that Bron Afon Community Housing Ltd Procurement Services are supporting Merthyr Valleys Homes Ltd with this procurement process, queries and questions concerning this notice should be directed via email as set out above.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=74775
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Set out within the Invitation to Tender documents.
(WA Ref:74775)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
Merthyr Valleys Homes
Martin Evans House, Avenue De Clichy
Merthyr Tydfil
CF47 8LD
UK
Telephone: +44 1685727772
Internet address(es)
URL: http://www.mvhomes.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Public Contracts Regulations 2015 provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.5) Date of dispatch of this notice
19/12/2017