Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Jamie Jones
Telephone: +44 1495300885
E-mail: Jamie.Jones3@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Other: NHS Wales - Local Health Board
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Coffee Machines, Coffee Beans, Consumables and Commercial Support for Aneurin Bevan University Health Board Retail Service
Reference number: ABU-OJEU-43623
II.1.2) Main CPV code
15860000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Aneurin Bevan University Health Board wishes to appoint a provider to form a strategic partnership with the Health Board to primarily supply coffee machines, coffee beans and consumables, and develop a coffee shop brand throughout the Health Board.
Further to the supply of the coffee beans, machines and consumables the Health board wishes the supplier to provide high quality training to staff, maintain and service the machines and work with the Health board on promotional activity to further improve the success of the brand throughout the Health Board.
II.1.5) Estimated total value
Value excluding VAT:
495 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39711310
39310000
39222000
50883000
55520000
II.2.3) Place of performance
NUTS code:
UKL16
UKL21
II.2.4) Description of the procurement
Aneurin Bevan University Health Board wishes to appoint a provider to form a strategic partnership with the Health Board to primarily supply coffee machines, coffee beans and consumables, and develop a coffee shop brand throughout the Health Board. The Health Boards coffee shop and restaurants, currently are situated at Royal Gwent Hospital, Nevill Hall Hospital, Ysbyty Ystrad Fawr (YYF), Ysbyty Aneurin Bevan (YAB), St Woolos Hospital, St Cadocs Hospital and County Hospital with another hospital, the Grange University Hospital, due to open in April 2021. Further to the supply of the coffee beans, machines and consumables the Health board wishes the supplier to provide high quality training to staff, maintain and service the machines and work with the Health board on promotional activity to further improve the success of the brand throughout the Health Board.
Coffee machines:
All 13 current machines will be replaced as a minimum as part of this contract. These will be bean to cup machines without the module for fresh milk i.e. we will be using powdered milk in these machines. There may also be a requirement to provide barista machines and instant/ desktop granulated coffee machines to areas where there is a need or commercial benefit.
Coffee Beans:
It is expected the bean will be around 80% Arabica and 20% Robusta, however this is flexible and bidders are able to present a bean which they feel meets the requirements of the Health Boards brand.
The bean must to be a fair trade bean to ensure it is in keeping with the CSR values of the Health Board.
Other coffee shop consumables:
A further key part of the Coffee shop is further offerings such as tea, syrups, specialities and promotional material. We require English breakfast tea, and a selection of herbal and fruit teas, as with the coffee there is a requirement for these to be fair trade.
II.2.5) Award criteria
Criteria below:
Quality criterion: Written Bid - which consists of maintenance, promotional support and mobilisation plan
/ Weighting: 20
Quality criterion: Taste session - which consists of tasting coffee, tea and other related products
/ Weighting: 40
Cost criterion: Cost of consumables and machines, as outline in tender documentation
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term is for two years with the option to extend for a further two years on an annual basis (2 + 1 + 1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/04/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/04/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=100016
(WA Ref:100016)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
02/03/2020