Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443
E-mail: procurement@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
All Wales Framework for the Provision of Foster Care Services 2021
Reference number: R389
II.1.2) Main CPV code
85311300
II.1.3) Type of contract
Services
II.1.4) Short description
All Wales Framework for the Provision of Foster Care Services.
This is a collaborative procurement. Rhondda-Cynon-Taff CBC is the lead Authority and for the purposes of this procurement is acting as the Central Purchasing Body in accordance with the Public Contract Regulations 2015. The Council is therefore acting on behalf of the Welsh Local Authorities for procuring the Framework Agreement for the provision of Foster Care Services to Children and Young People.
For the avoidance of doubt the Welsh Local Authorities are:
Blaenau Gwent County Borough Council
Bridgend County Borough Council
Caerphilly County Borough Council
Cardiff Council
Carmarthenshire County Council
Ceredigion County Council
Conwy County Borough Council
Denbighshire County Council
Flintshire County Council
Gwynedd Council
Isle of Anglesey County Council
Merthyr Tydfil County Borough Council
Monmouthshire County Council
Neath Port Talbot County Borough Council
Newport City Council
Pembrokeshire County Council
Powys County Council
Rhondda Cynon Taf County Borough Council
City and County of Swansea
Torfaen County Borough Council
Vale of Glamorgan Council
Wrexham County Borough Council
The duration of the Framework shall be 4 years with further option to extend for up to an additional 2+2 years.
The value of the proposed Framework Agreement has been calculated with reference to the historical spend of all of those named local authorities. It should be noted that it is up to each of the named individual local authorities to decide if and at what stage they may choose to place reliance on the proposed Framework Agreement and to this end the Council, as lead authority in this procurement, offers no guarantee of volume or value in respect of any future expenditure and further that the number of local authorities who decide to place reliance upon the proposed Framework Agreement may vary during the term of the same.
The services which are the subject of this procurement fall within Schedule 3 to the public Contracts Regulations 2015 and accordingly the so called “Light Touch Regime”, as set out in Regulations 74-77 of the 2015 Regulations. Under these regulations RCT is not required to procure these services in line with the full extent of the Regulations and is able to determine itself the procurement process subject to ensuring compliance with the principals of transparency and equal treatment of providers.
II.1.5) Estimated total value
Value excluding VAT:
440 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - North Wales Region
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85320000
85321000
85311000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
To provide Foster Carers to the following LA's: Anglesey, Conwy, Denbighshire, Flintshire, Gwynedd, Wrexham and Powys.
The 12 highest scoring providers will be awarded a position on Lot 1 subject to them meeting the capacity requirements.
For Lot 1 there are no minimum capacity levels stipulated although Providers must have a robust recruitment strategy.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council may choose to amend the maximum numbers of this lot at a future date.
Lot No: 2
II.2.1) Title
South Mid & East Wales Region
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85311000
85320000
85321000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
To provide Foster Carers to the following LA's: Blaenau Gwent, Bridgend, Caerphilly, Cardiff, Merthyr Tydfil, Monmouthshire, Neath Port Talbot, Newport, Rhondda Cynon Taf, Swansea, Torfaen and Vale of Glamorgan.
Demand is highest in lot 2 and therefore there will be a 2 tiered system. Providers must have a minimum bed capacity of 30 to be considered for tier 1. The 10 highest scoring Providers will be placed in tier 1.
There shall be no maximum number of Providers admitted to Lot 2 tier 2. However there shall be a minimum threshold applied. Providers appointed to Lot 2 Tier 2 must currently have some capacity or have a strategy to recruit
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council may choose to amend the maximum numbers of this lot at a future date.
Lot No: 3
II.2.1) Title
South Mid & West Wales Region
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85311000
85320000
85321000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
To provide Foster Carers to the following LA's: Carmarthen, Ceredigion, Pembrokeshire and Powys.
Providers must have a minimum capacity of 1. Providers wishing to tender for Lot 3 who do not have any current capacity may submit a growth strategy.
The 9 highest scoring providers will be awarded a position on Lot 3 subject to them meeting the capacity requirements.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council may choose to amend the maximum numbers of this lot at a future date.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
As per tender documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
As per tender documents
III.2.2) Contract performance conditions
As per tender documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
Justification for any framework agreement duration exceeding 4 years: As these services are covered by Regulations 74-77 there are no prescriptive lengths and a longer timescale is therefore permitted. A longer term will allow longer term planning and investment by providers and the local authorities so that both can more effectively meet the needs of these vulnerable children.
IV.1.11) Main features of the award procedure:
As per tender documents
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 193-350109
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/02/2021
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.3) Additional information
The Council reserves the right to refresh the framework structure, including numbers of providers admitted to each lot throughout its duration.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=106684
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Social Value via the Welsh TOM's will be applied to the evaluation and award criteria.
(WA Ref:106684)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/01/2021