Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
Cardiff and Vale University Local Health Board, Woodlands House, Maes-Y-Coed Road
Cardiff
CF14 4HH
UK
Contact person: Emma Lane
Telephone: +44 02921836450
E-mail: emma.lane@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dropper Bottles
Reference number: CAV-OJEU-PROJECT46483
II.1.2) Main CPV code
39225710
II.1.3) Type of contract
Supplies
II.1.4) Short description
The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Weqas who operates as an independent organisation, hosted by Cardiff and Vale University Local Health Board. Weqas are seeking to establish a contract for Dropper Bottles.
Weqas is one of the largest External Quality Assessment providers in the UK, with over 50 years of experience in delivering global Quality Assurance Programmes in Laboratory Medicine.
Weqas operates at Unit 6, Parc Ty Glas, Cardiff.
The majority of Weqas' EQA material is manufactured in-house, and the items sought below are necessary for the production of our Glucose & Ketone EQA material. These products are utilised in a semi automated dispensing system, therefore, there are specific requirements to enable them to be used with this system, as stated in each indivdual lot specification within the tender documents.
Item 1 – LDPE Dropper Bottle Cylinder Round Natural
Item 2 – Extended Control Dropper Tip LDPE Natural
Item 3 – Dropper Tip Cap (any colour)
Bidders should be aware that Weqas is seeking to evaluate the options available for provision of their Glucose & Ketone EQA programme and are looking at options for potentially outsourcing the entire process.
Bidders can submit tenders for one or more Lots, however, it should be noted that Weqas will award a single lot only.
II.1.5) Estimated total value
Value excluding VAT:
508 800.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Supply Only of Dropper Bottles
II.2.2) Additional CPV code(s)
39225710
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Welsh External Quality Assurance Service [WEQAS]
Llanishen, Cardiff
II.2.4) Description of the procurement
This contract is for the supply of Dropper Bottles only. The bottle must be;
- Natural LDPE dropper bottle to be able to hold at least 0.5 ml serum
- Bottle diameter at it's largest part must be within the range of 13 mm to 14 mm due to the dispensing system in use currently and existing specimen packaging
- The neck diameter must be no smaller than 6mm (tolerance of 0.4mm around this) due to the dispensing system in use currently
- The bottle must be transparent to ensure ease of product testing after filling of bottle as there is a requirement to see the liquid within the bottle
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Supply and Fill of Dropper bottles and Material (provided by Weqas)
II.2.2) Additional CPV code(s)
39225710
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
This lot is for the supply and fill of Dropper bottles with the material provided by Weqas.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Dropper bottle supply and filling with material provided by Weqas, plus labelling of finished product
II.2.2) Additional CPV code(s)
39225710
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Welsh External Quality Assurance Service [WEQAS]
Llanishen, Cardiff
II.2.4) Description of the procurement
This contract is for the Dropper bottle supply, filling with material provided by Weqas and labelling of finished product.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Provision of Glucose & Ketone EQA material supplied in dropper bottles
II.2.2) Additional CPV code(s)
39225710
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Welsh External Quality Assurance Service [WEQAS]
Llanishen, Cardiff
II.2.4) Description of the procurement
This contract is for the provision of Glucose and Ketone EQA material supplied in dropper bottles.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/03/2021
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 15 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/03/2021
Local time: 14:00
Place:
Electronically via Bravo Solutions etenderwales system
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.
7. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the itt_85824 for all tender documentation.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=108082
(WA Ref:108082)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.
VI.5) Date of dispatch of this notice
09/02/2021