Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Shannon Mason
Telephone: +44 1443848585
E-mail: Shannon.Mason@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Public Health Wales respiratory vaccines campaign
Reference number: PHW-OJEU-46916
II.1.2) Main CPV code
79341400
II.1.3) Type of contract
Services
II.1.4) Short description
Public Health Wales invite creative communications agencies to tender for the delivery of key communication and marketing elements of the national Public Health Wales respiratory vaccines 2021/22 campaign, with the option to extend to 2022/23. The elements of the campaign required to be delivered by the appointee are set out in the tender documents (that are available via https://etenderwales.bravosolution.co.uk/web/login.shtml) and will include influenza vaccine and may include COVID-19 vaccine if established as a seasonal programme.
Building on the Beat Flu/Curwch Ffliw campaign previously, this campaign will aim to protect the health of the public in Wales by reducing the impact of flu and COVID-19. It should do this by targeting multiple elements, including by highlighting the dangers of both flu and COVID-19, and encouraging eligible individuals to be vaccinated.
II.1.5) Estimated total value
Value excluding VAT:
165 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Public Health Wales invite creative communications agencies to tender for the delivery of key communication and marketing elements of the national Public Health Wales respiratory vaccines 2021/22 campaign, with the option to extend to 2022/23. The elements of the campaign required to be delivered by the appointee are set out in the tender documents (that are available via https://etenderwales.bravosolution.co.uk/web/login.shtml) and will include influenza vaccine and may include COVID-19 vaccine if established as a seasonal programme.
Building on the Beat Flu/Curwch Ffliw campaign previously, this campaign will aim to protect the health of the public in Wales by reducing the impact of flu and COVID-19. It should do this by targeting multiple elements, including by highlighting the dangers of both flu and COVID-19, and encouraging eligible individuals to be vaccinated.
The delivery of the campaign will be awarded as a one-year contract with an option to extend for a further 12 months, however, this is subject to annual review of supplier performance against the KPIs.
A draft of the mid-season report is expected by the end of December each year and final end of season report by 31 March the following year.
There is an option to extend for a further 12 months subject to funding.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
03/05/2021
End:
30/04/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The tender documentation will be published via https://etenderwales.bravosolution.co.uk/web/login.shtml Tuesday 03rd March 2021
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Enrolment on professional or trade registers is not applicable for this procurement.
As a public sector body we are governed by a number of statuses, standards, guidelines and policies, these include but are not limited to:
Equality Act 2010 (Statutory Duties) (Wales) Regulations 2011
Protection of Vulnerable Adults
General Data Protection Regulations/ GDPR 2018
Data Protection Act 2018
Children Act 2004
The Welsh Language Standards (No. 5) Regulations 2016
The Social Services and Well-being (Wales) Act
Well-being of Future Generations (Wales) Act 2015
Public Contract Regulations (2015)
Sustainable Procurement Policy (Appended)
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
NHS Terms and Condition for the Provision of Services_V3 May 2018 will be adhered to for the duration of the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/04/2021
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/04/2021
Local time: 16:00
Place:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=108371
(WA Ref:108371)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Public Health Wales NHS Trust will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful.
Should additional information be required it should be requested of the addressee in section I.1.
Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.
VI.5) Date of dispatch of this notice
24/02/2021