Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 2920905416
E-mail: sarah.muir@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Independent Mental Health Advocacy (IMHA) All Wales
Reference number: PRO-OJEULT-43078
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Wales Shared Services Partnership – Procurement Services (NWSSP-PS) are working in collaboration with the Health Boards in Wales to commission an Independent Mental Health Advocacy (IMHA) service, in line with the Mental Health
Act 1983 and Mental Health (Wales) Measures 2010 (Part 4). The NHS Wales Shared Services Partnership (hosted by Velindre University
NHS Trust) on behalf of the NHS Wales is looking to appoint suitably qualified contractor/s of Independent Mental Health Advocate
(IMHA) services across:
Aneurin Bevan University Health Board
Betsi Cadwaladr University Health Board
Cardiff and Vale University Health Board
Cwm Taf Morgannwg University Health Board
Hywel Dda University Health Board
Powys Teaching Health Board
Swansea Bay University Health Board
The MHA (1983) has recently undergone an independent review, and the UK Government has responded to this review in the form of a White Paper and provide consultation on is proposal to accept, reject or amend the independent review recommendations. To enable the flexibility to deal with any proposed changes that may come about as a result of the White Paper, an additional clause has been included within the overarching terms and conditions of this agreement. This clause stipulates that should the accepted updates to the Mental Health Act cause a material change to the contract, the contract can be terminated and re-procured in line with the updates.
II.1.5) Estimated total value
Value excluding VAT:
10 145 825.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Betsi Cadwaladr University Health Board East Area – Wrexham and Flintshire
II.2.2) Additional CPV code(s)
85300000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Betsi Cadwaladr University Health Board, East Area – Wrexham and Flintshire.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
701 705.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial term of the agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Betsi Cadwaladr University Health Board Central Area – Denbighshire and Conwy
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKL13
II.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Betsi Cadwaladr University Health Board Central Area – Denbighshire and Conwy.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
701 705.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial term of the agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Betsi Cadwaladr University Health Board West Area - Anglesey & Gwynedd
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKL11
UKL12
II.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Betsi Cadwaladr University Health Board West Area - Anglesey & Gwynedd
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
701 705.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial term of the agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Aneurin Bevan University Health Board
II.2.2) Additional CPV code(s)
85300000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL16
UKL21
II.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Aneurin Bevan University Health Board
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 731 875.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial term of this agreement is for three(3) years, with the option to extend for a further two(2) years, at the sole discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Cwm Taf Morgannwg University Health Board
II.2.2) Additional CPV code(s)
85300000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL2
UKL15
UKL17
II.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Cwm Taf Morgannwg University Health Board
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 825 850.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial term of this agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Cardiff and Vale University Health Board
II.2.2) Additional CPV code(s)
85300000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Cardiff and Vale University Health Board
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 725 625.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial term of this contract is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Powys Teaching Health Board
II.2.2) Additional CPV code(s)
85300000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Powys Teaching Health Board
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
477 950.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial term of this agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Swansea Bay University Health Board
II.2.2) Additional CPV code(s)
85300000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL17
UKL18
UKL2
II.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services Swansea Bay University Health Board.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 418 150.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial term of this agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Hywel Dda University Health Board
II.2.2) Additional CPV code(s)
85300000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL1
UKL14
II.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Hywel Dda University Health Board
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
986 250.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial term of the agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Suppliers will be required to enter into terms and conditions of contract as set out in the ITT, save for matters of clarification or consistency the terms are non-negotiable.
NWSSP reserves the right to request a parent company and/or other guarantees of financial liability.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/06/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/06/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If the extension option is not utilised a notice will be published circa 9 months prior to the end of this contract 31/12/24.
** The Mental Health Act is currently under review, should there be any material changes to the Act that impact the delivery of this contract the Authority reserves the right to retender the agreement in line with any updates prior to the end date of the contract.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The services to which this notice relates fall within Regulation 74, Section 7, Chapter 3, Part 2 of the Public Contracts Regulations 2015
(Regulations). Although the Contracting Authority may voluntarily adopt certain provisions in the Regulations for the purposes of, inter
alia, applying selection criteria at tender stage, neither the publication of this voluntary notice nor the employment of any particular
terminology nor any other indication shall be taken to mean that the Contracting Authority (or any of the NHS Wales bodies on whose
behalf it is acting) intend to hold themselves bound by any of the Regulations save those applicable to 'Light Touch' services.
The Contracting Authority will not accept completed tenders after the stated closing date.
The Contracting Authority reserves the right to conclude the contract in whole, in part or annul the tendering process.
The tendering process will be undertaken via electronic means using the Bravo e-tendering system.
Access Bravo eTenderWales at https://etenderwales.bravosolution.co.uk/. Register/login to the portal and click "ITTs open to all
suppliers". Find the ITT_number & title and click on the "express interest" button. This will move the ITT into your "my ITT" page.
To access attachments click "buyer attachments" in the "ITT details".
To respond click "my response" under "ITT details". Then "create response" or "decline to respond". You can use the "messages" function
to communicate with the buyer and seek any clarification. Submit your tender using the "submit response" button.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on
Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=82778
(WA Ref:82778)
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on
Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=99449
(WA Ref:99449)
The buyer considers that this contract is suitable for consortia.
Please note: All values listed in this notice are reflective of funding for the full term of the contract including all extension options (5 years).
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=109210
(WA Ref:109210)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
07/05/2021