Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637242
E-mail: Procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/procurement
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability
Reference number: CCS/21/103
II.1.2) Main CPV code
98000000
II.1.3) Type of contract
Services
II.1.4) Short description
Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Access to Mainstream Services.
II.2.2) Additional CPV code(s)
85300000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea.
II.2.4) Description of the procurement
The Service Provider will be responsible for helping children and young people to realise the above ambition by enabling them to participate in mainstream activities of their choice.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2021
End:
31/03/2024
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract will be for an initial contract period of 01 July 2021 - 31 March 2024 with the option to extend up to 24 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 2
II.2.1) Title
Increasing provision of out of school hours (evenings and weekends) activities for children and young people affected by disability aged 4-13
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Provision of respite/short breaks outside of school hours. (This could be after 3pm Monday-Friday or on the weekend, term-time only.) Age 4 - 13.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract will be for an initial contract period of 01 July 2021 - 31 March 2024 with the option to extend up to 24 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 3
II.2.1) Title
Increasing provision of out of school hours (evenings and weekends) activities for children and young people affected by disability aged 11-19
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Provision of respite/short breaks outside of school hours (This could be after 3pm Monday-Friday or on the weekend, term-time only) age 11 - 19.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2021
End:
31/03/2024
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract will be for an initial contract period of 01 July 2021 - 31 March 2024 with the option to extend up to 24 months at the discretion of the Council. The contract start date is indicative and subject to change.
Lot No: 4
II.2.1) Title
Delivery of school holiday play schemes for children and young people with profound disability
II.2.2) Additional CPV code(s)
85000000
98000000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea.
II.2.4) Description of the procurement
Aim to significantly improve the holiday play opportunities for those children unable to access mainstream provision, including those requiring additional medical intervention to support feeding, with a specific focus on summer.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2021
End:
31/03/2024
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract will be for an initial contract period of 01 July 2021 - 31 March 2024 with the option to extend up to 24 months at the discretion of the Council. The contract start date is indicative and subject to change.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Please refer to Procurement Documents.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Please refer to Procurement Documents.
III.2.2) Contract performance conditions
Please refer to Procurement Documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
https://www.legislation.gov.uk/uksi/2015/102/contents/made
IV.1.11) Main features of the award procedure:
Please see Procurement Documents.
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/04/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=109450
(WA Ref:109450)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council may incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
City & County of Swansea, Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
VI.5) Date of dispatch of this notice
30/03/2021