Additional Information
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click ‘Register’;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the
instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that
appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to
your profile;
8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like
to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant
opportunities;
9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box
to denote you have read and understood the terms and that you agree to abide by them. If you do not agree
you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to
the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in
length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will
enter the Supplier Home page;
11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.
Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your
interest on the applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the
opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation
drop-down the ‘Request Documents’ option and click to download all documents;
14. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any
questions/queries via telephone/email.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system.
If you require assistance please contact Jemma Ford. 01443 863163; fordj1@caerphilly.gov.uk or the procurement team on 01443 863161.
Procurement Clinics are also available should you require further assistance completing and submitting your tender or for general tendering advice.
(WA Ref:109767)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Bidders will be required to submit a method statement detailing how they will assist the Council in achieving its objectives with regard to the Wellbeing of Future Generations (Wales) Act 2015, this will include community benefits such as local supply chains, community initiatives etc.
Relates to the following project/programme financed by EU Community Funds: The Employer has secured ERDF Structural Funds from the West Wales and the Valleys 2014-2020 Operational Programme and Welsh Government Target Match Funding (TMF). Part of these funds will be allocated to the implementation of the Lakeside and Pit Wheel enhancements.
The buyer considers that this contract is suitable for consortia bidding.
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