Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Commercial and Procurement ICT, Cathays Park
Cardiff
CF10 3NQ
UK
Contact person: Paul Robertson
Telephone: +44 3000257095
E-mail: ICTProcurement@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://gov.wales/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Welsh Government Bilingual Applicant Tracking System
Reference number: C263/2020/2021
II.1.2) Main CPV code
72212450
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement will be for an off-the-shelf bilingual applicant tracking system to be provided on a Software as a Service basis.
II.1.5) Estimated total value
Value excluding VAT:
700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48450000
48000000
48100000
48220000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Service to be delivered remotely, some on-site work may be required at Cathay Park Cardiff.
II.2.4) Description of the procurement
The Welsh Government require an Applicant Tracking System for the recruitment of staff and the undertaking of Public Appointments.
The system should be provided on Software as a Service basis, with the successful Supplier hosting the system.
The requirement is for an online e-recruitment applicant tracking system, which meets the following criteria (full details are available in the tender pack):
- a Candidate facing System which is fully bilingual and compliant with the Welsh Language Standards;
- flexible to meet the end-to-end recruitment processes and any future changes to the processes;
- UK GDPR compliant;
- meets 2.1 AA accessibility standards as a minimum; and
- the supplier must be ISO27001 certified.
There will be a 5 months implementation period, which includes UA testing to ensure the system meets the requirements and training. Implementation services will be completed by the 10 December 2021.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 30
This contract is subject to renewal: Yes
Description of renewals:
The contract will have an optional 2 extension periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The following Tender documents are available under the "Attachment" area in the eTenderWales portal:
- Instructions to Bidders;
- Specification; and
- Terms and Conditions.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-003896
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/06/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
12/01/2022
IV.2.7) Conditions for opening of tenders
Date:
03/06/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Invitation to Tender (ITT) documentation can be accessed via eTenderWales: https://etenderwales.bravosolution.co.uk.
The first person from your Organisation to use the platform will be required to register on behalf of the Organisation.
Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
The User who performs the Registration becomes the Super User for the Organisation.
On registering on the Platform the Super User will select a username and will receive a password.
The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.
HOW TO FIND THE ITT:
Once logged in you must click on ‘ITTs Open to all Suppliers’.
The etender references for this framework are:
project_47031
itt_86995
Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page.
You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
If you have any queries regarding the tender please message using the eTenderWales message portal. Messages sent via e-mail or telephone enquiries will not be responded to.
If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=110029
(WA Ref:110029)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
28/04/2021