Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
Procurement Services, Cardiff and Vale University Local Health Board, Woodlands House, 2nd Floor, Maes-Y-Coed Road
Cardiff
CF14 4HH
UK
Telephone: +44 02921836450
E-mail: emma.lane@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Purchase of Ophthalmology Visual Electrophysiology System
II.1.2) Main CPV code
33122000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Funding has been approved by Welsh Government to support the development of a neuro-physiology unit at the NHS Wales University Eye Care Centre located in the School of Optometry and Vision Sciences in Cardiff.
This service will support the treatment of Neuro-physiology patients from across Wales and will provide joint working in the treatment of these patients between the NHS Wales University Eye Care Centre and the University Hospital of Wales (UHW). The service is aimed at improving turnaround times for patients avoiding prolonged treatment which could potentially lead to irreversible sight loss.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
150 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
33122000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Funding has been approved by Welsh Government to support the development of a neuro-physiology unit at the NHS Wales University Eye Care Centre located in the School of Optometry and Vision Sciences in Cardiff.
This service will support the treatment of Neuro-physiology patients from across Wales and will provide joint working in the treatment of these patients between the NHS Wales University Eye Care Centre and the University Hospital of Wales (UHW). The service is aimed at improving turnaround times for patients avoiding prolonged treatment which could potentially lead to irreversible sight loss.
In order to deliver the service, the NHS Wales University Eye Care Centre must be connected to the University Hospital of Wales. It is essential to deliver this joint working programme to address the increased waiting list within Ophthalmology and therefore, any equipment procured must work seamlessly with the School of Optometry and Vision Science and UHW. Any equipment must ensure reporting outcomes are standardised across Wales.
The Health Board, therefore, requires a supplier who can meet the criteria as outlined in this notice in providing the hardware and software to support seamless working between both organisations in the treatment of patients across Wales.
Equipment Criteria
Hardware and Software needs to provide a built in pattern generator with monitor as well as allowing control of Flash stimulators providing Colour-Dome, Colour-Burst and Colour-Flash, all in one system. The solution needs to have a Console that has an ARM controller for EP, PERG, MFERG and MFVEP. The output need to be seamlessly read into the current format output of the Diagnosys Espion location in the University Hospital of Wales
II.2.11) Information about options
Options:
Yes
Description of options:
with option to include up to two years maintenance support at the sole discretion of the Health Board
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Due to the critical requirements outlined in the description within this notice, the Health Board have determined that the Espion device from Diagnosys is the only supplier who meet the criteria.
Diagnosys are a market leading organisation in the provision of hardware and software to support neuro-physiology for eye care pathology and is already fully operational in the University Hospital Wales. This equipment already interfaces seamlessly in the Health Board’s Clinical Portal and generic letters are able to be generated which will enable application outputs to be distributed to the patients referring across Wales.
The Diagnosys Espion will provide;
- 100% compatibility in report output.
- Ability to review comparative data outputs on a patient to identify changes in their sight, and if applicable what clinical action is required. Additional backend storage.
- Avoidance in the development of new interfaces and the impact on the delay service being available to the patients of Wales.
Welsh Government funding is only available within 2021/22 and therefore, the awarded supplier must be able to deliver the equipment by the 31st March 2022.
Based on the details within this notice, the Health Board is applying a 10 day standstill prior to awarding a contract to Diagnosys.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
10/01/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Diagnosys UK Ltd
Unit 5, Trust Court, Histon
Cambridge
CB249PW
UK
NUTS: UKH12
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
150 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:117342)
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice,
London
WC2A 2LL
UK
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts 2015 (Amendments).
VI.5) Date of dispatch of this notice
10/01/2022