Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000623300
E-mail: CPSProcurementAdvice@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Urdd Emergency Short-Term Accommodation
Reference number: D021/2022/2023
II.1.2) Main CPV code
85311000
II.1.3) Type of contract
Services
II.1.4) Short description
Urgent contract to secure emergency accommodation owned by the Urdd Gobaith Cymru (Urdd) for use as a Welcome
Centre to provide temporary accommodation for people arriving from Ukraine.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
3 446 730.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85311000
55250000
55200000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Urdd Accommodation
II.2.4) Description of the procurement
A contract to secure emergency accommodation for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine at the Urdd accommodation.
It was necessary for accommodation to be arranged urgently in order to respond to urgent demand in Wales. Welsh Government has adopted a Super-Sponsor role within the UK Government Homes for Ukraine sponsorship programme, and has committed to arranging emergency accommodation and services through Welcome Centres in Wales. Up to 1,000 people are expected under the Super-Sponsor route, and this contract secures accommodation for 250 people.
Welsh Government were required to be ready to welcome people arriving from Ukraine by 18 March, and the direct contract with the Urdd was developed in the context of working to achieve this deadline. The Urdd accommodation offer was the only formal offer available of substantial size that could also meet the wraparound services required that were suitable for families and young children. This urgent
unforeseen requirement would not allow enough time for a formal competitive procurement process.
The accommodation has many benefits as a venue; it is a highly valued education and activity centre and the organisation has practical experience of hosting vulnerable groups. The Urdd accommodation offers services not available at other venues, such as activities for children and leisure facilities.
The local Council has committed to providing comprehensive wraparound support services at this location, and a location which could accommodate a large number of people is more efficient than smaller facilities. The provision of wraparound support services is crucial, therefore this commitment from the Council was a significant element of the decision to secure the Urdd accommodation.
It was necessary to secure the Urdd accommodation urgently due to the specific requirements of accommodation needed in Wales to be able to provide emergency accommodation for use as a Welcome Centre for temporary accommodation for people arriving from Ukraine.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract has been awarded under regulation 32(2)(c) insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation:
An urgent contract to secure emergency accommodation at the Urdd Gobaith Cymru (Urdd) for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine. The Welsh Government has committed to arranging emergency accommodation and services through Welcome Centres in Wales. Up to 1,000 people are expected under the
Super-Sponsor route, and this contract secures accommodation for 250 people. Available accommodation to meet requirements within Wales is very limited. The War in Ukraine and the need to provide emergency accommodation is an extreme urgency brought about by events unforeseeable by the Welsh Government, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: D021/2022/2023
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
25/03/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CWMNI URDD GOBAITH CYMRU
CWMNI URDD GOBAITH CYMRU,
Wales
UK
E-mail: helo@urdd.org
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 3 446 730.00 GBP
Total value of the concession/lot:
3 446 730.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:120457)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
06/05/2022