Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
Digital Health and Care Wales
Ty Glan yr Afon, 21 Cowbridge Road East
Cardiff
CF11 9AD
UK
Contact person: Laura Panes
Telephone: +44 2920502109
E-mail: laura.panes@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Microsoft Dynamics Integrated Telephony Solution for TTP
Reference number: P642.17
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Across sites within the NHS in Wales
II.2.4) Description of the procurement
The Authority procured a telephony and digital engagement system to integrate seamlessly into its Microsoft Dynamics CRM solution. The system supports the Authority's delivery of the Contact Tracing solution used in Wales in response to the Covid-19 pandemic.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 24
N/A
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 106-258321
Section V: Award of contract/concession
Contract No: P642.17
Title: Microsoft Dynamics Integrated Telephony Solution for TTP
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
05/04/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
Solgari Limited
26 Fair Street, Drogheda, County Louth
Ireland
IE
E-mail: edward.grant@solgari.com
NUTS: IE0
The contractor/concessionaire is an SME:
Yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 1 436 725.00
GBP
Section VI: Complementary information
VI.3) Additional information
(WA Ref:120522)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
19/04/2022
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
72000000
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Across sites within the NHS in Wales
VII.1.4) Description of the procurement
DHCW is seeking to exercise a further twelve (12) month extension, beyond the intended contract term. A contract extension is required to enable the ongoing delivery of the telephony solution which underpins Test Trace Protect (“TTP”) and supports the management of the Covid-19 Pandemic.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 12
N/A
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 1 162 458.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
Solgari Limited
26 Fair Street, Drogheda, County Louth
Ireland
IE
E-mail: edward.grant@solgari.com
NUTS: IE0
The contractor/concessionaire is an SME:
Yes
VII.2) Information about modifications
VII.2.1) Description of the modifications
Extension of contract term for a further twelve (12) months from 1st June 2022 to 31st May 2023.
VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
In order to secure an appropriate supplier to ensure a new contract was in situ to replace the current contract, DHCW conducted a further competition via the NPS Framework, Lot 5 – IT Solutions. As a result, DHCW received three (3) responses, all of which were evaluated in accordance with our published evaluation criteria. Unfortunately, the procurement has been aborted as upon evaluation, none of the bids received provided a comparable solution that fully meets the Authority’s requirements. During this time the status of the pandemic has also changed and the requirement for this service is also anticipated to change accordingly. The current Contract expires in May 2022 and as such there is now insufficient time to undertake a secondary procurement and complete all off-boarding and on-boarding activities. The extension will enable NHS Wales to continue contact tracing until 31st May 2023 or until such time as Welsh Government advises that contact tracing can be stood down.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 2 324 917.60 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 3 487 375.60 Currency: GBP