Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Local Government
16 darran tce
ferndale
CF43 4LG
UK
Contact person: Leanne Millard
E-mail: procurement@tfw.wales
NUTS: UKL
Internet address(es)
Main address: http://trc.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Transport related services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Guard and Key holding services
Reference number: C000728.00
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
TfW are looking for a suitable organisation to provide a security presence and a key holding service at our Head Office located in Pontypridd South Wales.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79713000
79710000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
3 Llys Cadwyn Taff Street Pontypridd
II.2.4) Description of the procurement
A Security presence will be required at 3 Llys Cadwyn Pontypridd between the following Hours:
The opening hours at Llys Cadwyn are 06:00 – 22:00 7 days per week 365 days a year.
The security company will also need to supply an out of hours key holding requirement along with a lock and unlock service and Emergency attendance facility where required.
The services required are to include but not be limited to the following:
- Opening and closing the Building securely
- Provide a Physical security presence in the reception area
- Physically inspect all Identification passes on entry into the building
- Monitor the Car parking areas and ensure colleagues are parked in the correct spaces.
- Monitor CCTV as required
- Cover reception duties outside core hours
- Undertake patrols throughout the building and car park outside of core hours
- Reconfiguration of meeting rooms, this will require moving of furniture
- In the event of an Emergency assist with the evacuation procedure
All Security staff will be required to be SIA licensed, CCTV qualified, First aid and Manual Handling trained.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
20/10/2022
End:
19/10/2024
This contract is subject to renewal: Yes
Description of renewals:
2 years extension in 12 month increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
TfW reserves the right to add locations that require security services
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All Security staff will be required to be SIA licensed, CCTV qualified, First aid and Manual Handling trained.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
please refer to the tender documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/08/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 36 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/08/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
October 2026
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
TfW is a not for profit company, wholly owned by the Welsh Government. TfW exists to drive forward the Welsh Government’s vision of a high quality, safe, integrated, affordable and accessible transport network that the people of Wales are proud of. It will also help to change the way we understand, plan, use and invest in transport in Wales.
Tasks
Security presence on site from 0600-2200 hours Monday to Friday including Bank Holidays.
Weekends at hoc and at request
Key Holding Company to unlock and lock the building daily (start / end of shift times)
Key holding company to also provide out of hours assistance to access / deal with issues
Ability for security to attend other locations at client request. (Pentre as an example)
Physical security Presence in the Reception area
Checking ID Badges
Internal patrols – all building out of office hours
Internal patrols – basement / ground floor during office hours
Reception Cover when required
Car parking audits
Key Audits
Assist in Emergency procedures i.e., Fire alarm actuations
Comprehensive completion of the Daily Occurrence Book
Comprehensive completion of any incident reports forms
Comprehensive handovers to the ongoing Guard
Training Requirement
First Aid Skills
Manual Handling
Relevant Security Training
CCTV Trained
Uniform
Full smart office uniform to be worn; shirt, tie, trousers, blazer.
Body worn camera
Management
Assignment instructions to be in place for Day 1 of contract and then to be revised to building specific within 4 weeks of contract start date.
Management of relief security guards, ensure that they have site orientation prior to shift.
Account Manager in place with monthly, quarterly account meetings
KPIs and SLAs to be developed and agreed by the Supplier and the Client
Ethical employment – no zero hour contracts, details of pricing mechanism in terms of living wages.
Suppliers to pay the Real Living Wage – TfW reserves the right to Audit suppliers to ensure the Real Living Wage is being paid.
TfW will be running the procurement via eTenderWales
https://etenderwales.bravosolution.co.uk/web/login.shtml
ITT_96299
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=123101
(WA Ref:123101)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
13/07/2022