CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Rhymney Library Furniture Fit Out

2.2

Description of the goods or services required

Caerphilly County Borough Library Service has received funding from both the Welsh Government Capital Transformation Grant Scheme and CCBC Place Shaping Fund, with match funding added from CCBC Library Services.

The combined funding will be used to reconfigure, refurbish, and modernise both floors at Rhymney Library: modernise the current lending library and create a community training and support hub for residents in the upper Rhymney area, to form the Rhymney Library & Idris Davies Community Learning Hub.

This tender document constitutes a specification of requirements for both library floors for:

• All loose furniture / soft furnishings in public library spaces.

• All loose furniture / soft furnishings in designated office spaces.

• All loose furniture and shelving in library staff area.

• All loose furniture for the Idris Davies Community space and Training Room.

• Library stock shelving – both adult and children.

• Bespoke artwork, graphics, and decorative items.

This specification also seeks the design proposals of tenderers in order to achieve the most suitable public library layout on the ground and first floors, taking into account pre-identified, planned, and new-build areas that cannot be changed.

There is no requirement on any interested parties to this specification to undertake any building construction activity or fit suitable flooring / carpet, window blinds or internal decoration as part of this scheme, with the exception of graphics identified in this tender document.

Full details can be fund in the ITT documentation

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=123142.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Tenders received will be assessed based on the following award criteria and scores:

Quality 60%

Commercial (Price) 40%

the Quality criteria will consist of the following sub-criteria

Tender Response 45%

Presentation 15%

The evaluation of the tender responses for this procurement will be undertaken in two (2) stages based on the following methodology:

First Stage – Tender Response / Commercial (Price)

Second Stage - Presentation

Suppliers are required to attain a minimum score of 6 for each Tender Response Question to proceed to the presentation stage

Full details can be found in the ITT Documentation on Proactis Plaza

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2272/22/CT

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Additional Information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT

REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:

1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;

2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);

3. Enter your correct Organisation Name, Details and Primary Contact Details;

4. Make a note of the Organisation ID and User Name, then click ‘Register’;

5. You will then receive an email from the system asking you follow a link to activate your account;

6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;

7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;

8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your

interest on the applicable button;

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;

13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

14. You can now either complete your response or ‘Decline’ this opportunity. All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis Plaza system.

If you require assistance please contact Jemma Ford. 01443 863163; fordj1@caerphilly.gov.uk or the procurement team on 01443 863161.

(WA Ref:123142)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice