CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Talacre Boardwalk, viewing platform and access ramp

2.2

Description of the goods or services required

Flintshire County Council has secured funding to upgrade the existing boardwalk, viewing platform and ramp at Talacre through Wales Coast Path funding as administered by Natural Resources Wales.

The current infrastructure is in a state of deterioration and needs replacing. The line currently taken makes the current ramp too steep for all users so needs re-aligning to meet the needs of uses of all abilities. This will mean adhering to guidance in gradient and width to make the ramp accessible for all.

The project is on the Wales coast path at Talacre next to the main beach car park.

We are seeking to appoint a contractor to:

• Liaise with Flintshire Countryside service and ENI throughout the project

• Safely close off the work zone for the period of the project.

• Dismantle, remove and dispose of the existing infrastructure

• Replace the existing section of boardwalk with a 1.5m wide by approx. 55m long boardwalk

• Replace the existing viewing platform approx. 9 square meters like for like including safety railing

• Design and replace the existing ramp with a new ramp on a different alignment to gain the length in order to reduce the gradient and meet at least the 1:20 regulations for wheelchair users. The current ramp is 20meters long – it is likely that the new ramp with be approx. 90 metres long (this will need to be determined and stated within the design). A landing platform/passing place will be needed at each turn point.

• Supply post and rail hand rails along both sides of the ramp

It should be noted the works are taking place in a sand dune site, this will need to be considered for both design and build. Although some of the work is replacing existing structures this doesn’t guarantee firm ground so posts may need to be longer/thicker to make them safe and secure.

It should also be noted that access to the work site can occasionally be affected by the tide, this is only during periods of very high tide which are known well in advance.

Although timber sizes are not specified in the specification, timber suitability will be assessed within the quality section of the scoring. It is expected that any uprights for the project are at least 6 inches thick. The bulk of the timber should be lifted off the ground using sleepers/posts before the runners. All timber must be tantalised/pressure treated and handrails must have a smooth finish, suitable alternatives will be considered. The ramp will need to be none slip due to the nature of the site. Both round and square timbers will be considered.

The Contractor will be required to demonstrate that all insurances, health and safety procedures and the risk assessments necessary for the smooth and safe fulfilment of the contract.

Timber chosen will need to be named in the quote and should be fit for purpose for both design and location.

The project is subject to grant funding which has been confirmed, pending the final award letter.

The work falls within the Gronant Dunes and Talacre Warren Site of Special Scientific Interest designated due to special interest for botanical, entomological and ornithological reasons and is therefore subject to consent from Natural Resources Wales. The impact of the work on the surrounding environment must be minimised with access routes and work areas agreed in advanced. Works may not be able to start until early 2023 – this should be considered when quoting as all prices quoted must hold until project completion / February 2023.

The land is owned by ENI who will need to approve the final work programme prior to work starting on site.

All works are due to be completed by February 2023.

The site is open to the public and contractors will need to operate safe working practices and include suitable signage. A risk assessment will be required prior to the work commencing.

The contractor is responsible for security of their equipment during the works.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=124285.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Instructions

1. Log in to PROACTIS at https://supplierlive.proactisp2p.com

2. If you are already registered on the Proactis portal please Login and start at Step 14 of these

instructions if not go to STEP 3

3. Click the “Sign Up” button at the bottom of the window

4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to

create the Organisation ID and User Name. If you have a generic email address for your

organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will receive an email asking you to “Click here to activate your account”. This takes you to

5.1

Enter Organisation Details.

7. Please enter the information requested, click the “>” on the screen and follow the instructions

5.1

ensuring that you enter all applicable details.

8. In the Classification screen please ensure that you select the Product Classification Codes (CPV

Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your

5.1

business to ensure that you get notification of opportunities that are of interest.

9. In the Buyers screen please select Denbighshire County Council (you may register with other

organisations if you wish)

10. In the Primary Contact Details screen please ensure that all information is complete. (Please see

note 4 above)

11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.

12. In the Finish screen please enter a new password and note all your Login details for future

reference.

13. Now click “Complete Registration” and you will enter the Supplier Network page.

14. On the centre of the screen click “Opportunities”. This will take you to the list of current

opportunities available to you.

15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and

click “Register Interest”. Note there may be several opportunities that appear on this screen, please

ensure that you select the correct one.

16. In the “Your Opportunities” screen please note the closing time and date for completion of the

relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ

and Tender stages) as there will be information relating to the project held here. The Documents are

accessed by clicking the down arrow underneath the General tab. Please ensure that you download

all documents to your PC as you will be required to complete and upload some of them as part of

your submission. There are instructions on how to complete your submission in the Guidance for

Bidders document.

17. You can now either create your response”, or “Decline” this opportunity.

(WA Ref:112230)

The buyer considers that this contract is suitable for consortia bidding.

(WA Ref:124285)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice