Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Contact person: Karen Betts
E-mail: Karen.betts@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vending Machines Required for Swansea City Centre Quadrant Bus Station and Central Transport Unit
II.1.2) Main CPV code
42933000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Swansea City Centre Quadrant Bus Station (over 250,000 visitors every week)
*Hot drinks machine
*Necessities machine comprising of example content such as hand sanitiser, wet wipes, phone chargers, toothbrushes, ear phones, gloves, pens, writing pads, pencils etc. etc.
*Snacks machine
CTU (Staff & visitors 200 per week)
* Hot Drinks Machine
*Snacks Machine
II.1.5) Estimated total value
Value excluding VAT:
.01
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - Swansea City Centre Quadrant Bus Station (over 250,000 visitors every week)
Lot 2 - CTU (Staff & visitors 200 per week)
II.2) Description
Lot No: 1
II.2.1) Title
Swansea City Centre Quadrant Bus Station ( over 250,000 visitors every week)
II.2.2) Additional CPV code(s)
42933000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea City Centre Quadrant Bus Station
II.2.4) Description of the procurement
Vending Machines as below:-
Swansea City Centre Quadrant Bus Station ( over 250,000 visitors every week)
*Hot drinks machine
*Necessities machine comprising of example content such as hand sanitiser, wet wipes, phone chargers, toothbrushes, ear phones, gloves, pens, writing pads, pencils etc.
* Snack Machine
Lot No: 2
II.2.1) Title
Swansea Council Central Transport Unit
II.2.2) Additional CPV code(s)
42933000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea Council Central Transport Unit
II.2.4) Description of the procurement
Swansea Central Transport Unit
* Hot Drinks Machine
* Snack Machine
II.3) Estimated date of publication of contract notice:
14/11/2022
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
We are advertising this requirement as we are interested in speaking to organisations who could supply the required vending machines and enter into a contract with Swansea Council initially for the two sites specified. There is potential for further vending machines to be required for additional sites within Swansea Council premises.
We are looking for a supplier who can provided the machines and products, free of charge.
The term of contract is yet to be decided however the provisional term is 3 years with an option to extend for up to an additional 24 months.
The Council are initially considering three vending machines in the Bus Station, one for hot drinks, one for snacks and a final machine for accessories as described in the detail above. Also two vending machines are being considered in the Central Transport Unit, one for hot drinks and one for snacks.
The contract will include the requirement to maintain the machines including cleaning and routine servicing and to replenish the stock regularly.
The tender assessment will be based on a set of quality questions and also a pricing assessment based on the revenue share offered based on goods sold. Price /quality weightings to be confirmed.
Could you please provide a summary of your business and what service you could provide to the Council.
Also are there any details that you would like us to consider as part of your response to this notice?
If the Council considers you a potential supplier based solely on the strength of the answers provided, would you be prepared to engage in open and non-committal discussions (pre tender market engagement) before any tender for the service is issued by the Council. Please provide an expression of interest with a response to the questions above to Karen.betts@swansea.gov.uk by 18th October 2022
(WA Ref:124764)
VI.5) Date of dispatch of this notice
29/09/2022