CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

CollegesWales External Audit Tender

2.2

Description of the goods or services required

ColegauCymru is a national educational charity that represents all of Wales’ further education (FE) colleges and designated FE institutions (FEIs). The company was originally incorporated in 1993 as Fforwm Limited and on 1 June 2009 changed its name to Colleges Wales / ColegauCymru Limited and was branded as ‘ColegauCymru / CollegesWales’. Fforwm Services Limited was established in 1995 and is a wholly owned trading subsidiary of Colleges Wales / ColegauCymru Limited.

ColegauCymru/CollegesWales prepare consolidated financial statements each year. Fforwm Services Ltd, the charity’s subsidiary company, undertakes an annual dividend/Deed of Covenant payment to the charity and prepares separate financial statements which are then consolidated into the charity financial statements. The external auditors will be required to complete a corporation tax return for Fforwm Services Ltd. The main areas of income for the charity are subscriptions from members and grant/project funds.

The financial systems used by charity and the subsidiary company are Sage 50 Accounts Professional and Sage 50 Payroll Professional.

The appointed firm shall be required to undertake:

All such work as is deemed necessary to enable the auditors to complete their annual audits and report thereon:

(a) To the Board of ColegauCymru/CollegesWales and Fforwm Services Ltd.

(b) To the Audit Committee of the charity via management letter

Other specialised audit work as required from time to time which will include the Corporation Tax return for Fforwm Services Ltd.

The following financial statements, all with the year ended 31st July are to be included:

Financial statements for both ColegauCymru/CollegesWales and the subsidiary company Fforwm Services Ltd. These will include consolidated financial statements for the group.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=125036.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Contract for 3 years appointment of auditors.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Registered Audit Company with qualified personnel.

Experience in Auditing Charity and Group accounts.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:125036)

5.2

Additional Documentation

5.3

Publication date of this notice