Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF14 3UB
UK
Contact person: Gareth Rees
E-mail: gareth.rees9@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Occupational Health System
Reference number: AW056
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
An extension of the current contract the provision of an Occupational Health Management system for up to 12 months is required to ensure that an Occupational Health service to NHS staff in Wales is maintained. A new solution has been procured in accordance with the Public Contract Regulations 2015 and requires the migration, implementation and testing of existing data prior to the system going live.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
01/12/2020
End:
30/11/2022
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 242-600231
Section V: Award of contract/concession
Contract No: AW056
Title: Occupational Health System
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
16/11/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
Cohort Software Ltd
Eleven Brindley Place, 2 Brunswick Square
Birmingham
B12LP
UK
NUTS: UKG31
The contractor/concessionaire is an SME:
No
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 154 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
(WA Ref:126484)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
17/11/2022
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
48000000
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UKL
VII.1.4) Description of the procurement
An extension of the current arrangement for up to 12 months is required to ensure that an Occupational Health service to NHS staff in Wales is maintained. A new solution has been procured in accordance with the Public Contract Regulations 2015 and requires the migration, implementation and testing of existing data prior to the system going live.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
01/12/2022
End:
30/11/2023
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 154 000.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
Cohort Software Ltd
Eleven Brindley Place, 2 Brunswick Square
Birmingham
B12LP
UK
NUTS: UKG31
The contractor/concessionaire is an SME:
No
VII.2) Information about modifications
VII.2.1) Description of the modifications
An extension of the current arrangement for up to 12 months is required to ensure that an Occupational Health service to NHS staff in Wales is maintained. A new solution has been procured in accordance with the Public Contract Regulations 2015 and requires the migration, implementation and testing of existing data prior to the system going live.
The modification is in accordance with the Public Contract Regulations 2015 Regulation 72(1) (b) and (c).
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
A new solution has been procured in accordance with the Public Contract Regulations 2015. The required migration, implementation and testing of existing data in the new system cannot take place until January 2023 at the earliest. The existing service needs to be maintained to ensure that an Occupational Health service to NHS staff in Wales is provided without interruption before the new system goes live.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 310 000.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 454 000.00 Currency: GBP