Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Contract No: NPS-FOOD-0068-2016

Title: Supply and Distribution of Fresh Food and Beverages (including Frozen Foods)

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

29/08/2017

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 47 200 000.00  GBP

Section VI: Complementary information

VI.3) Additional information

The NPS framework agreement is for the Supply & Distribution of Fresh Food & Beverages (Inc. Frozen Meat)and is open for use by the following Welsh Bodies:

-Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them, whether or not they operate independently of Welsh Ministers

-The Welsh Assembly Commission

-Any company, limited liability partnership or other corporate entity wholly or partly owned by or controlled (directly or indirectly) by Welsh Government

-UK Government, their agencies, companies and limited liability partnerships or other entities, wholly or partly owned by or controlled by departments of the UK Government and which operate in Wales. Non-ministerial governmental departments which operate devolved offices in Wales

-Local Authorities in Wales their agencies, companies and limited liability partnerships or other corporate entities wholly or partly owned by or controlled by and any county and county borough, city, community or other council or local authority in Wales

-Contracting authorities established for the provision of culture, media and sport in Wales

-NHS Health Boards in Wales, NHS Trusts in Wales, Special Health Authorities in Wales, Community Health Councils in Wales, the NHS Wales Shared Services Partnership and Board of Community Health Councils and any other contracting authorities operating within or on behalf of the NHS in Wales

-Higher and further education bodies in Wales, including colleges, community colleges and universities, WEA Cymru and Colleges Wales

-Police and crime commissioners and police forces in England and Wales; national park, and fire and rescue authorities in Wales

-Wales Council for Voluntary Action and associated bodies

-Registered social landlords on the Welsh Government maintained register.

-Schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools)

-HM Inspectorate of Schools in Wales (Estyn);

-One Voice Wales (Town & Community Councils) and town & community councils in Wales

-Where applicable, the above shall include subsidiaries of the contracting authority at any level.

In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those authorities or to their functions will also be able to enter into specific contracts under this Contract.

The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of this Contract.

As this is a Framework Agreement there was no guarantee of the spend split by lot / supplier.

(WA Ref:130256)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

30/03/2023

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

15000000

VII.1.2) Additional CPV code(s)

VII.1.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

The framework agreement is for the Supply and Distribution of Fresh Food and Beverages (including Frozen Meat)

VII.1.4) Description of the procurement

The framework agreement is for the Supply and Distribution of Fresh Food and Beverages (including Frozen Meat). There are 32 geographical zones within this Framework with the following indicative expenditure values by Zone for the term of the agreement:-

All figures quoted GBP

Zone 1 Blaenau Gwent:- 548,000

Zone 2 Bridgend:- 2,192,000

Zone 3 Caerphilly:- 2,192,000

Zone 4 Cardiff:- 2,192,000

Zone 5 Carmarthenshire:- 1,370,000

Zone 6 Ceredigion:- 1,370,000

Zone 7 Conwy:- 548,000

Zone 8 Denbighshire:- 1,370,000

Zone 9 Flintshire:- 548,000

Zone 10 Gwynedd:- 548,000

Zone 11 Isle Of Anglesey:- 548,000

Zone 12 Merthyr Tydfil:- 2,192,000

Zone 13 Monmouthshire:- 1,370,000

Zone 14 Neath Port Talbot:- 548,000

Zone 15 Newport:- 1,370,000

Zone 16 Pembrokeshire:- 548,000

Zone 17 Powys– North:- 548,000

Zone 18 Powys – South:- 548,000

Zone 19 Rhondda Cynon Taf:- 2,192,000

Zone 20 City and County of Swansea:- 2,192,000

Zone 21 Torfaen:- 548,000

Zone 22 Vale of Glamorgan:- 548,000

Zone 23 Wrexham:- 1,370,000

Zone 24 Abertawe Bro Morgannwg University Health Board:- 3,960,000

Zone 25 Aneurin Bevan Health Board:- 2,970,000

Zone 26 Betsi Cadwaladr University Health Board:- 3,960,000

Zone 27 Cardiff and Vale University Health Board:- 2,970,000

Zone 28 Cwm Taf Health Board:- 2,970,000

Zone 29 Hywel Dda Health Board:- 1,980,000

Zone 30 Powys Teaching Health Board:- 594,000

Zone 31 Velindre NHS Trust:- 396,000

Zone 32 All Wales:- 47,200,000

The aforementioned framework agreement and its associated Geographical Zones are not restricted to specific Customer Organisations i.e. Customer Organisations can commission through any of the lots and the associated geographical zones.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Start: 29/08/2017

End: 29/08/2023

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 47 200 000.00 GBP

The contract/concession has been awarded to a group of economic operators: Yes

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

The National Procurement Service (NPS Wales) novated control of this framework agreement to Caerphilly County Borough Council in April of 2020.

Since that time, the framework agreement has been extended due to numerous reasons.

The Council and framework participants have taken the decision to extend the framework agreement for a further period of up to three (3) months to bring The Supply and Distribution of Fresh Food and Beverages (NPS-FOOD-0068-2016) and The Supply and Distribution of Packaged Food and Beverages (NPS-Food-0069-16) arrangements to co terminate on the 26th November 2023

The modification will not change the overall nature of the framework agreement, as the contractors will still be supplying the same goods on the same terms as previously agreed.

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The Council and framework participants have taken the decision to extend the framework agreement for a further period of up to three (3) months to bring The Supply and Distribution of Fresh Food and Beverages (NPS-FOOD-0068-2016) and The Supply and Distribution of Packaged Food and Beverages (NPS-Food-0069-16) arrangements to co terminate on the 26th November 2023

By extending this arrangement to the 26th November 2023 it will mean that a new coterminous agreement can be put in place for the Welsh Public Sector Collaborative Food Group and work on this has already started.

If any suppliers are interested in this new arrangement they are welcome to email CCBCFood@caerphilly.gov.uk to gain more information.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 7 000 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 77 000 000.00 Currency: GBP