Skip to main content

We've saved some files called cookies on your device. These cookies are:

  • essential for the site to work
  • to help improve our website by collecting and reporting information on how you use it

We would also like to save some cookies to help tailor communications.

BETA
You're viewing an updated version of this service - your feedback will help us to improve it.

Contract Notice

Provision of Warm Packs

  • First published: 28 April 2023
  • Last modified: 28 April 2023
  • This file may not be fully accessible.

  •  

Information icon
You are viewing an expired notice.

Contents

Summary

OCID:
ocds-kuma6s-131149
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
28 April 2023
Deadline date:
18 May 2023
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Caerphilly County Borough Council (the Council) has the requirement to provide Warm Packs to vulnerable residents who may be at risk of cold, particularly during winter months and colder seasons. The packs will be portable items that can be distributed to people to keep their immediate person warm, following a philosophy of “heat the human not the home”. As part of its response to the cost-of-living crisis and rising energy bills, the Council wishes to establish an arrangement for the Provision of Warm Packs to enable people to keep their immediate person warm, even if their surroundings are not heated effectively. The Contract is split into two lots as detailed below: • Lot 1 – Standard Warm Packs • Lot 2 – Enhanced Warm Packs The contract shall be awarded to one provider who can offer both all core items of lot 1 and lot 2

Full notice text

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address


Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach,

Hengoed

CF82 7PG

UK

Leah Emery

+44 1443863161


+44 1443863167
https://www.caerphilly.gov.uk
https://supplierlive.proactisp2p.com/Account/Login
https://supplierlive.proactisp2p.com/Account/Login

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision of Warm Packs

2.2

Description of the goods or services required

Caerphilly County Borough Council (the Council) has the requirement to provide Warm Packs to vulnerable residents who may be at risk of cold, particularly during winter months and colder seasons. The packs will be portable items that can be distributed to people to keep their immediate person warm, following a philosophy of “heat the human not the home”.

As part of its response to the cost-of-living crisis and rising energy bills, the Council wishes to establish an arrangement for the Provision of Warm Packs to enable people to keep their immediate person warm, even if their surroundings are not heated effectively. The Contract is split into two lots as detailed below:

• Lot 1 – Standard Warm Packs

• Lot 2 – Enhanced Warm Packs

The contract shall be awarded to one provider who can offer both all core items of lot 1 and lot 2

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=131149.

2.3

Notice Coding and Classification

18400000 Special clothing and accessories
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

2.4

Total quantity or scope of tender

The tender shall be awarded to one provider who is able to provide all the core products of both lot 1 and and lot 2

The tender shall be awarded to the most economically advantageous tender in terms of a two stage process

First Stage Evaluation – Assessment of Quality Criteria

All providers must pass the first stage of the evaluation process pass / fail questions to proceed to the second stage of the tender process

Second Stage Evaluation – Assessment of Commercial (Price) Criteria

100% price

Full details can be found in the ITT

3 Conditions for Participation

3.1

Minimum standards and qualification required

Providers must provide samples to the address detailed in the ITT prior to the closing date and time. Failure to provide all samples by this date and may invalidate your tender response

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2414/23/LE

4.3

Time Limits

Time-limit for receipt of completed tenders
    18-05-2023  Time  12:00

Estimated award date
 30-06-2023

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT

REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:

1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;

2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);

3. Enter your correct Organisation Name, Details and Primary Contact Details;

4. Make a note of the Organisation ID and User Name, then click ‘Register’;

5. You will then receive an email from the system asking you follow a link to activate your account;

6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;

7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;

8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;

10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;

13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

14. You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis Plaza system.

If you require assistance please contact Jemma Ford. 01443 863165; fordj1@caerphilly.gov.uk or the procurement team on 01443 863161

(WA Ref:131149)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

Registration Guide V2 Read-Only Compatibility Mode
Raising a Ticket on Supplier Network - Proactis

5.3

Publication date of this notice

 28-04-2023

Coding

Commodity categories

ID Title Parent category
18400000 Special clothing and accessories Clothing, footwear, luggage articles and accessories

Delivery locations

ID Description
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
28 April 2023
Deadline date:
18 May 2023 00:00
Notice type:
Contract Notice
Authority name:
Caerphilly County Borough Council
Publication date:
11 September 2023
Notice type:
Contract Award Notice
Authority name:
Caerphilly County Borough Council

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf1.67 MB
This file may not be accessible.
docx
docx519.29 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.