Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292798
E-mail: procurement@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: https://www.wrexham.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Void & Decant property Repairs and Refurbishment / Planned Maintenance
Reference number: Proc 23-37
II.1.2) Main CPV code
45211000
II.1.3) Type of contract
Works
II.1.4) Short description
Wrexham County Borough Council is seeking to establish a single Lot Framework Agreement for the refurbishment of vacant Council owned dwellings (voids) together with planned internal and external property maintenance. Typically the Council has 670 properties a year that would be covered by this Framework, with work packages varying in price from 1,000 to 40,000 GBP, although values may be higher for properties requiring major refurbishment.
There will also be a requirement to carry out repair work as and when required. It is anticipated that planned maintenance and repairs will equate to 10% of the annual turnover.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45211000
45210000
45211100
45453000
45211300
50700000
50000000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Multiple sites across Wrexham County Borough
II.2.4) Description of the procurement
Wrexham County Borough Council is seeking to establish a single Lot Framework Agreement for the refurbishment of vacant Council owned dwellings (voids) together with planned internal and external property maintenance. Typically the Council has 670 properties a year that would be covered by this Framework, with work packages varying in price from 1,000 to 40,000 GBP, although values may be higher for properties requiring major refurbishment. Please note that all quantities and values detailed within this ITT and its attachments are estimates only and actual values may differ.
There will also be a requirement to carry out repair work as and when required. It is anticipated that planned maintenance and repairs will equate to 10% of the annual turnover.
The anticipated commencement date for this Framework is 8th January 2024. The proposed duration of the Framework Agreement will be two (2) years with the option to extend for a further two (2) twelve (12) month periods (in annual increments).
Further details can be found within Bravo etenderWales.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two (2) years in 12 month annual increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/10/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
20/10/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Subject to extensions, 4 years.
VI.3) Additional information
Suppliers’ Instructions ‘How to Express Interest in this ITT’:
1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the ‘Suppliers register here’ link.
- Complete the ‘Organisation Details’ and ‘User Details’ sections.
- Note the username you choose and click ‘save’ when complete.
- You will shortly receive and email with your unique password (please keep this secure).
- Agree to the terms and conditions and click ‘continue’.
2. Express an interest in the ITT.
- Login to the portal with the username / password.
- Click the ‘ITT Open to all Suppliers’ link.
- Alternatively, search for the relevant ITT (itt_105507).
- Click on the relevant ITT to access the content.
- Click the ‘Express Interest’ button on the right-hand side of the screen.
- This will move the ITT into your ‘My ITT pages’. (This is a secure area reserved for your projects only.)
- Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments’.
3. Responding to the ITT.
- You can now choose to ‘Respond’ or ‘Decline to Respond’ (please give a reason if declining).
- Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT.
- There is help available Monday – Friday (8am – 6pm) on: help@bravosolution.co.uk or by telephone on 0800 368 485
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=131823
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Successful Tenderers will be required to deliver on Council Social Value requirements - see Preliminaries document for further information.
(WA Ref:131823)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
11/09/2023