Additional Information
Applicants must apply via the Councils eTendering system by completing the following :
1.Log in to the Proactis Supplier Portal at https://suppIierIive.proactisp2p.com/Account/Login
2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).
3.Enter your correct Organisation Name, Details and Primary Contact Details.
4.Please make a note of the Organisation ID and User Name, then click ‘Register'
5.You will then receive an email from the system asking you to follow a link to activate your account.
6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that
you enter all applicable details.
7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.
8.Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly to ensures that you will be alerted to all relevant opportunities.
9.Terms & Conditions. Read the terms & conditions of the use of this Supplier Portal and tick the box to denote you have read and
understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at
least 2 number(s). Once completed select ‘Complete Registration‘ and you will enter the Supplier Home page.
11.From the Home Page, go to the ‘Opportunities‘ icon, all current opportunities will be listed. Click on the blue arrow under the field
‘Show Me‘ of the relevant opportunity then click to register your interest on the applicable button.
12.Refresh your screen by clicking on the opportunities icon located on the left-hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the *Request Documents’ option and click to download all documents.
14.You can now either complete your response or ‘Decline‘ this opportunity.
All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via
telephone/email.
Supplier guides are available via the portal and this contract notice detailing how to use the eTender system including for how to register on the e-tender portal.
If you require assistance, please contact Jemma Ford 01443 863163 — fordj1@caerphiIIy.gov.uk or the procurement team on 01443
863161.
Procurement Clinics are also available should you require further assistance when completing and submitting your application or for
general tendering advice aside from this process.
(WA Ref:132622)
Relates to the following project/programme financed by EU Community Funds: Whilst not related to allocation of EU Funds this project is being funded by the UK Shared Prosperity Fund (SPF) - Business Support Project Fund.
The buyer considers that this contract is suitable for consortia bidding.
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