CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

WELSHPOOL TOWN COUNCIL HERITAGE ARCHITECT - TENDER SPECIFICATION

2.2

Description of the goods or services required

Welshpool Town Council requires a full Heritage and Structural survey to be carried out, with a report and full costings; to carry out this work the Council is seeking an individual or team with a proven track record of delivery and working collaboratively with the (yet to be selected) Stakeholder Consultation/ Business Planning Consultant. Welshpool Town Council owns the Town Hall which is a Grade 2 listed building in need of considerable renovation; however, to achieve this a full consultation regarding its potential use for the Town and an evidence-based business plan is required. This will be based upon the findings from the Stakeholder Consultation and the work of the appointed architect.

Background and Context

Welshpool Town Council comprises 15 Councillors with a range of skills and interests, with the aim of improving the environment of Welshpool, the town we live or work in.

Welshpool Town Hall was built in 1874 and extended in 1881, but is seen as a sign of past glory, is sad and tired. Currently it is used by market stall holders, some community groups, the Coroner’s Court, and privately hired for parties and celebrations; Town Council meetings are also held there. The whole building extends over 4 floors and is approximately 3,500 sq. m.

Purpose

it is expected that Welshpool Town Hall, once renovated and revitalized will celebrate how heritage can inform and enrich our future. It will boost the local economy and reach out to local and wider communities. The Town Hall can be a hub for engaging diverse audiences, celebrating the history of Welshpool and Montgomeryshire. Renovation of Welshpool Town Hall will provide a further boost to the ongoing regeneration of the town, and beyond with benefits through jobs, training and volunteering as part of the project. An ongoing programme of activities will enable residents to be part of the Town Hall’s transformation.

Scope of the Work

Full structural survey of the building

Liaison with Consultation contractor

Details of works that can be undertaken to preserve and protect the building for the future

Collaborate with Stakeholder Consultation contractor to develop proposals for use in line with stakeholder responses

Draft drawings for stakeholder presentation and validation

Draft and Final Plan working closely with Business Planners

Selection and interviews will be held 25th /26th July with contracts signed and work commenced early August; if invited for interview you will be contacted no later than noon on 21st July. The work must be completed by the end of 2023, it is therefore imperative that the Stakeholder validated Plans are completed and provided in MS Word, electronic format to Welshpool Town Council no later than Thursday 30th November.

Value

The maximum amount available for this work including all costs is 28,000 (excl. VAT)

The Council will not be responsible for any costs incurred by bidders in relation to the tendering process, and is not bound to accept any tender received.

Payment will be made on satisfactory completion of agreed milestones.

Method Statement

Applicants are expected to submit a method statement to demonstrate how that they intend to meet the brief within the proposed timescales.

This method statement should outline the following:

A short synopsis of how the applicant intends to deliver the project including clear timescales

Confirmation of maintenance of confidentiality and avoidance of conflicts of interest

Details of insurance

How you intend to work with and deliver this work to the Town Council

Examples including names of three referees for similar contracts for community / heritage assets

For further information you can speak to Anne Wilson on 01938 553142 or Alison Davies on 07834 209161

Application to be submitted by e mail only to anne@welshpooltowncouncil.gov.uk by Thursday 19th July 2022 at 12 noon.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=132890.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Method Statement

Applicants are expected to submit a method statement to demonstrate how that they intend to meet the brief within the proposed timescales.

This method statement should outline the following:

A short synopsis of how the applicant intends to deliver the project including clear timescales

Confirmation of maintenance of confidentiality and avoidance of conflicts of interest

Details of insurance

How you intend to work with and deliver this work to the Town Council

Examples including names of three referees for similar contracts for community / heritage assets

For further information you can speak to Anne Wilson on 01938 553142 or Alison Davies on 07834 209161

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:132890)

5.2

Additional Documentation

5.3

Publication date of this notice