Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
4th Floor, Companies House
Cardiff
CF14 3UB
UK
Contact person: Sam Donegan
Telephone: +44 2920903876
E-mail: sam.donegan@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an Independent Mental Capacity Advocacy (IMCA) Service
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Velindre NHS Trust on behalf of Cardiff and Vale, Aneurin Bevan, Cwm Taf, Swansea Bay, Hywel Dda, Betsi Cadwaladr University Health Boards are inviting suitably qualified
organisations to express an interest for provision of an Independent Mental Capacity Advocacy Service (IMCA).
The purpose of the IMCA service is to help particularly vulnerable people who lack the capacity to make important decisions about serious
medical treatment and changes of accommodation. It is available to those who have no family or friends whom it would be appropriate to
consult about these decisions. The service includes adult protection cases (POVAs) and care reviews. IMCA also has a role in the
Deprivation of Liberty Safeguards (DOLs) process. An IMCA may be instructed by the Supervisory Body to support a person for whom an
authorisation is being sought; or to undertake the role of the Relevant Person's Representative, or to provide assistance to the relevant
person and their representative in exercising their rights under the legislation.
II.1.5) Estimated total value
Value excluding VAT:
3 330 864.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
North Wales
II.2.2) Additional CPV code(s)
85100000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
This lot will cover all of North Wales for the Betsi Cadwalder University Health Board
II.2.4) Description of the procurement
Bidder for this lot will be expected to cover IMCA services within the Betsi Cadwaladr University Health Board which covers the whole of North Wales
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This contract is for 2 years with the option to extend for 2 further years in one year increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
South East Wales
II.2.2) Additional CPV code(s)
85300000
85100000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
This lot will cover the Health Boards within South East Wales
II.2.4) Description of the procurement
Bidders for this lot will be expected to provide IMCA services for the Health Boards in South East Wales. Which are:
Aneurin Bevan University Health Board
Cardiff and Vale University Health Board
Cwm Taf Morgannwg University Health Board
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This contract is for 2 years with the option to extender for a further 2 years in one year increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
South West Wales
II.2.2) Additional CPV code(s)
85300000
85100000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
This lot will cover South West Wales
II.2.4) Description of the procurement
The Bidders for this lot will be expected to provide IMCA services to the Health Boards within South West Wales which are:
Swansea Bay University Health Board
Hywel Dda University Health Board
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This Contract is for 2 years with the option to extend for a further 2 years in one year increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/09/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
28/09/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This service may be retendered prior to the expiry of the contract
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NHS Wales Shared Services Partnership (NWSSP) (hosted by Velindre University NHS Trust) is operating on behalf of the following Health Boards:
o Aneurin Bevan University Health Board
o Betsi Cadwaladr University Health Board
o Cardiff and Vale University Health Board
o Cwm Taf University Health Board
o Hywel Dda University Health Board
o Swansea Bay University Health Board
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134380
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
detailed in the tender documentation on etenderwales
(WA Ref:134380)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
30/08/2023