CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Capacity Building Creating the Spark

2.2

Description of the goods or services required

Conwy County Borough Council is seeking tenders from suitably qualified and experienced consultants to support and deliver the cultural capacity building element of the UK Shared Prosperity project: Creating the Spark - a cultural transformation project.

The project will drive the delivery and implementation of the Creu Conwy Cultural Strategy and Library and Information Strategy with a focus culture led renewal to support wellbeing.

The requirement of this commission is to support and build the quality and resilience of the independent cultural sector offer with a focus upon identifying training needs and sourcing suitable training, networking, and knowledge exchange opportunities. It will also include: upskilling new volunteers and embedding learning about national and international initiatives at a local level to support increased sustainability, visibility, profile and innovation in Conwy’s cultural sector.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=134707.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Working with the project teams, the successful supplier will be required to produce the following outputs:

Organise and manage the Creu Conwy ‘Cultural Conversation’ from inception to completion. This will involve identifying representative partners, invitees and speakers to attend a gathering of around 40 local arts, heritage and culture organisations around the shared theme of identifying capacity building priorities and common issues facing the sector. This will inform the work of the remainder of the capacity building commission

Work with at least 15 independent cultural organisations to produce a training plan for each organisation based on their needs and priorities.

Source development opportunities that provides upskilling for a minimum of 80 individuals from independent cultural organisations over the lifetime of the SPF project. Peer-to-Peer training and knowledge exchange is a key element of the project and we welcome the commissioning of local heritage, arts and culture organisations to deliver training based on their specialist areas of work or particular strengths.

Organise a minimum of 5 familiarisation visits for independent cultural organisations to other towns, sites and venues for the purpose of learning from other projects and areas as well as identifying new knowledge transfer opportunities and partnerships. As a whole, the project is anticipating that 15 local cultural organisations will be supported to make or renew links with at least 60 organisations outside the county.

Map and review relevant local, regional and national cultural forums, identify gaps and develop a sustainable approach for a joined up and well connected cultural sector in Conwy. For example, exploring if there is a need for Conwy’s Heritage Forum to be reconvened or reinvented as a wider cultural forum.

Review the progress of the Town Team model to date and identify recommendations for the future continuation, transition or winding down of groups depending upon the findings of this review, providing support to each town team to prepare for the end of the SPF project and the winding down of the culture strategy.

Support the recruitment and retention of volunteers through the concurrent Amdani! Conwy volunteering infrastructure project

In delivering this work, the successful supplier will work closely with the other strands of the project, and will be in close contact with the project team, which consists of a number of heritage, library and arts professionals. The successful supplier will also be required to work closely with the appointed Social Impact Evaluator throughout the project and collect data according to set parameters in line with the project’s Theory of Change

In carrying out this work, the supplier will be expected to take an active role in meeting face to face with organisations for the purposes of networking and supporting their development. You will also be expected to attend an in-person meeting of the SPF project team every 8 weeks as a minimum.

See Specification in Tender Pack for full details

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please see tender pack for full specification of requirements

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

UKSPF Creating the Spark – Capacity Building

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The budget for this contract is up to £18,000 excluding VAT but inclusive of all other costs.

This project is funded through UK Shared Prosperity Fund

(WA Ref:134707)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice