Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
Contact person: Lisa Evans
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Hire, Purchase and Repair of Small Tools and Plant
Reference number: CCS/23/167
II.1.2) Main CPV code
42600000
II.1.3) Type of contract
Supplies
II.1.4) Short description
To supply through Hire or purchase and maintenance when requested, items of power tool and manual tools (plant items). These items of plant will be required to undertake construction and other work by Swansea Council Building Services.
Lot 1: Hire of small tools
Lot 2: Hire of heavy plant
Lot 3: Hire of scaffold and fence
Lot 4: Purchase of Plant & tools
Lot 5: Repair and Servicing
II.1.5) Estimated total value
Value excluding VAT:
.01
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Hire of small tools
II.2.2) Additional CPV code(s)
42600000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Lot 1 encompasses a range of hand-held tools, including Breakers, Cutters, Drills, and Hedge Trimmers.
All equipment supplied within this lot must adhere to a maximum age limit of 5 years.
Prices for Lot 1 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Framework Agreement Period: 12th February 2024 to 11th February 2026
(With the option to extend for up to a further 24 Months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
Lot No: 2
II.2.1) Title
Lot 2: Hire of heavy plant
II.2.2) Additional CPV code(s)
42600000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Lot 2 consists of equipment such as Hoists, Generators, and Pressure Washers.
Within this lot, all equipment is subject to a maximum age limit of 5 years.
Pricing for Lot 2 services should be submitted using the specified “Annex 2 Price Schedule Plant Listing
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Framework Agreement Period: 12th February 2024 to 11th February 2026
(With the option to extend for up to a further 24 Months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
Lot No: 3
II.2.1) Title
Lot 3: Hire of scaffold and fence
II.2.2) Additional CPV code(s)
44212310
34928310
45340000
44313100
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Lot 3 encompasses items including Fence Panels, Scaffold Towers, and Ladders.
All equipment provided under this lot must comply with a maximum age limit of 5 years.
Pricing for Lot 3 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Framework Agreement Period: 12th February 2024 to 11th February 2026
(With the option to extend for up to a further 24 Months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
Lot No: 4
II.2.1) Title
Lot 4: Purchase of Plant & tools
II.2.2) Additional CPV code(s)
42600000
42611000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Lot 4 is dedicated to the acquisition of Plant equipment.
Pricing for Lot 4 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Framework Agreement Period: 12th February 2024 to 11th February 2026
(With the option to extend for up to a further 24 Months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
Lot No: 5
II.2.1) Title
Lot 5: Repair and Servicing
II.2.2) Additional CPV code(s)
42600000
42611000
45259000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Lot 5 pertains to the comprehensive repair and servicing of all plant and equipment owned by Swansea Council.
Pricing for Lot 5 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Framework Agreement Period: 12th February 2024 to 11th February 2026
(With the option to extend for up to a further 24 Months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Plant familiarisation training, in accordance with relevant regulations, should be provided at the time of plant hire.
Throughout the duration of this framework agreement, there will be no minimum order value, ensuring flexibility and accessibility for Swansea Council's equipment and plant hire needs.
Provide compelling evidence of conformity to relevant European or British Standards for all tools, equipment, and plant supplied. Ensure that CE markings, signifying compliance, are prominently displayed on all equipment.
The prices listed in this Pricing Schedule are inclusive of all components, encompassing profit, labour, materials, fuel, delivery, and any other expenses as specified under the Conditions of the Contract, which are the responsibility of the Supplier.
Prices are to remain fixed for an initial period of twelve (12) months.
Bidders are required to submit pricing for all items within the lot.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
12/04/2024
IV.2.7) Conditions for opening of tenders
Date:
12/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
Thanks
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135648
(WA Ref:135648)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
E-mail: procurement@swansea.gov.uk
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
E-mail: procurement@swansea.gov.uk
Internet address(es)
URL: https://www.swansea.gov.uk/procurement
VI.5) Date of dispatch of this notice
08/12/2023