Description of the goods or services required
Overview
The Foundation require a suitably qualified Project Manager & Quantity Surveyor to progress the scheme onto a rounded RIBA 1 such that it can be presented to the National Lottery Heritage Fund and other funders as part of a coordinated and compelling application for development funding in order to progress. In the first instance, the appointment is only for Project Manager & Quantity Surveyor services up to RIBA 1. Services thereafter will be subject to further competitive procurement to meet funder requirements; it is anticipated that Project Manager & Quantity Surveyor services for RIBA 2 – 7 inclusive will be tendered in line with public procurement requirements with a break clause at the end of RIBA 3 where the contract will be renewed subject to funding and satisfactory performance.
The Project Manager & Quantity Surveyor are required to support the development of the project up to the preparation of a National Lottery Heritage Fund (NLHF) Development Stage bid targeted for submission in August 2025. The Project Manager will be required to arrange the appointment of the Design Team (separately tendered) and to coordinate their work, and the work of any other consultants appointed, such that there is a coherent, comprehensive and compelling project developed to RIBA 1 level of detail ready for August 2025. The Quantity Surveyor will be required to review costings to date, advise on the cost implications of any variations, and to prepare a RIBA 1 Cost Estimate for inclusion in the Development Stage bid.
The brief therefore requires timely and effective working within a relatively short period of time including assimilating previous outline proposals and information such that the overall proposal remains in line with anticipated requirements and scale, whilst taking the opportunity to consider this in conjunction with the client and professional team. The existing information is as follows:
Document Author For Date
Conservation Management Plan The Conservation Studio, rev MTCBC MTCBC 2009, rev Jan 2019
Cyfarthfa Plan Ian Ritchie MTCBC August 2019
Condition Survey Purcell MTCBC August 2022
Condition Survey - Cost Plan Synergy MTCBC August 2022
Inception Project – Stage 1 Report Counterculture Cyfarthfa Foundation April 2023
Cyfarthfa Masterplan–Landscape Appraisal Grant Associates Cyfarthfa Foundation April 2023
Order of Cost Estimate Turner & Townsend NCAGW May 2023
NGCAW Bid Cyfarthfa Foundation/Cultural Assocs NCAGW 2023
Inception Project–Final Report Counterculture Cyfarthfa Foundation August 2023
In addition to the documents shown above, there is a Project Execution Plan and appendices including Risk Register, programme, and budget/cashflow template.
The information is supplied as a Wetransfer link for consideration when preparing a response to this brief.
Skills and Experience Required
• Experience of working on major Heritage Fund schemes
• Experience of working on heritage sites of considerable significance including those listed at Grade I and preferably in the context of registered parks & gardens
• Experience of working with 19th century buildings and structures
• Ability to work collaboratively in a timely way, assimilating a wide range of information such that it can incorporated into a coherent and compelling vision
• Experience of working with charitable organisations and reporting to a Board of Trustees
• Experience of working within Wales on relevant projects and an appreciation for Welsh culture and heritage
Scope of Work
• Finalise the appointment of the Design Team;
• Review the requirements for any external assistance in preparing the interpretation and activity plans, business planning, and evaluation, preparing briefs where these are required and procuring the same;
• Manage and coordinate the production of all the elements required to prepare a Heritage Fund Development Stage bid for submission in August 2024;
• Set up and manage a meeting and communications schedule for the period up to the submission of the Heritage Fund bid;
• Update the Project Execution Plan, including its appendices (i.e. budget/ cashflow, programme, and risk register) such that is can be supplied with the Development Stage bid as necessary;
• Manage the design team such that a coherent outline scheme is prepared as the basis of the Heritage Fund application;
• Review capital costs at RIBA 1 to ensure that there is adequate provision for these (including inflation) within the Heritage Fund bid;
• Prepare the Heritage Fund application form via the portal for client approval and submission;
• With the client, seek and incorporate advice from the Heritage Fund to ensure that the completed application is as competitive as possible;
• Support client fundraising with project detail as required and advise on potential sources of funding.
Timetable
The timetable for the project as a whole is anticipated as follows:
19th January 2024 Board of Trustees Approve PEP and Appendices
Mar – May 2024 Preparation & Submission of National Lottery Heritage Fund (NLHF) Expression of Interest
Mar - Apr 2024 Procurement of Professional Team to RIBA 1
Apr – Aug 2024 Preparation of outline documentation (drawings/ costings/ activity/ interpretation) to RIBA 1
Aug 2024 National Lottery Heritage Fund Development application submission
Dec 2024 National Lottery Heritage Fund Development award
Feb – Sep 2025 Procurement of Professional Team to RIBA 6 (with break clause after RIBA 3)
Apr – Dec 2025 Preparation of RIBA 2 documentation
Dec 2025 National Lottery Heritage Fund mid-stage review
Jan – Apr 2026 Preparation of RIBA 3 documentation
May 2026 National Lottery Heritage Fund Delivery application submission
May 2026 Submission of Planning & Listed Building Consent applications
Sep 2026 National Lottery Heritage Fund Delivery decision
Nov 2026 – Oct 2027 Preparation of detailed (RIBA 4) design and procurement of Principal Contractor
Oct 2027 – Sep 2029 Works on Site
Nov 2029 Grand Opening
It will therefore be noted that this is a relatively tight timescale, which requires effective, collaborative, and timely working across the professional team if it is to be met.
Fee
The maximum fee available is £30,000, including expenses and travel but excluding VAT.
Please note that if you feel that this does not cover the resource required to deliver against this brief, you are invited to state this in your submission. As such, a fee proposal of more than £30,000 does not automatically preclude consideration of a bid.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138050.
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