Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Police & Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
UK
E-mail: swp-procurement@south-wales.police.uk
NUTS: UKL17
Internet address(es)
Main address: https://www.south-wales.police.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Support & Maintenance of the Niche Police Records Management System
II.1.2) Main CPV code
72267000
II.1.3) Type of contract
Services
II.1.4) Short description
Support & Maintenance of the Niche Police Records Management System. The contract covers the requirements for South Wales Police and Gwent Police.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 227 073.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72267000
II.2.3) Place of performance
NUTS code:
UKL17
II.2.4) Description of the procurement
Support & Maintenance of the Niche Police Records Management System. The contract covers the requirements for South Wales Police and Gwent Police.
The contract will be for a three year period.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
The services can be provided only by a particular economic operator for the following reasons:
Reg 32.2(b)(ii) -competition is absent for technical reasons
Reg 32.2(b)(ii) - The protection of exclusive rights, including intellectual property rights.
Due to propriety licenses , only the software manufacturer can provide the support and maintenance required.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
14/03/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Niche Technology UK Limited
co Azets, Wynyard Park House, Wynyard Avenue, Wynyard
Stockton on Tees
TS22 5TB
UK
NUTS: UKC11
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
2 227 073.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:139979)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/03/2024