Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637242
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Publication of Statutory Notices
Reference number: CCS/23/414
II.1.2) Main CPV code
79341000
II.1.3) Type of contract
Services
II.1.4) Short description
Advertising Public Notices is a compulsory and statutory requirement and South Wales Evening Post is the only media to meet the Welsh Government Public Notice criteria. Annual spend projected 2024/25 is 103,800(GBP), cumulative total below 617,500(GBP) since October 2015.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
617 500.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79341000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Civic Centre, Swansea, Wales, UK.
II.2.4) Description of the procurement
Advertising Public Notices is a compulsory and statutory requirement and South Wales Evening Post is the only media to meet the Welsh Government Public Notice criteria. Other media has insufficient readerships and circulations in reach to the Swansea community: hence the larger amount is spent annually with the South Wales Evening Post (SWEP).
Projected spend 2024/25 is 103,800(GBP).
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Advertising Public Notices is a compulsory and statutory requirement and South Wales Evening Post is the only media to meet the Welsh Government Public Notice criteria. Other media has insufficient readerships and circulations in reach to the Swansea community: hence the larger amount is spent annually with the South Wales Evening Post (SWEP)
It is the Council’s position that other media has insufficient readerships and circulations in reach to the Swansea community to make the assessment that the South Wales Evening Post (SWEP) are the only provider of these services and on this basis, the Council can meet the requirements of Regulation 32(2)(b)(ii) which permits the use of the negotiated procedure without prior publication to award public service contract where competition is absent for technical reasons.
Regulation 32(2)(b)(ii) applies where there is no reasonable alternative or substitute and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. The Council has considered the market and there are no reasonable alternative of providers with the sufficient readerships and circulation required and as such there is no artificial narrowing down of the parameters on the part of the Council.
The Council will hold a standstill period in accordance with Regulation 87.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: CCS/23/414
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
15/03/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Reach Plc
6 Park Street
Cardiff
CF101XR
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
103 800.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:140046)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
19/03/2024