CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Evaluation Partner – Mind Our Future Project (North East Wales)

2.2

Description of the goods or services required

We are seeking an experienced evaluation partner to assess the impact and effectiveness of the Mind Our Future Project, which aims to improve young people’s wellbeing in North East Wales. The evaluation will focus on both current impact and long-term potential, while facilitating continuous learning and development for the project team.

Scope of Work

The evaluation will:

1. Assess how the project influences young people’s wellbeing now and in the future.

2. Capture and document the project’s impact, process, and learning journey.

3. Support the development of a Theory of Change for long-term impact.

4. Facilitate co-analysis with project partners and stakeholders.

4. Work closely with the lead delivery partner to collect and analyse qualitative and quantitative data that demonstrates meaningful change.

Key Deliverables

1. Annual evaluation reports for funders and stakeholders.

2. Bi-annual (every six months) insight reports with practical recommendations.

3. Stories and case studies to showcase real-world impact.

Approach & Methodology

1. Participatory evaluation engaging project partners, beneficiaries, and stakeholders.

2. Flexible & adaptive methods that evolve with the project’s needs.

3. Accessible methodology to accommodate diverse abilities and communication styles.

4. Regular governance check-ins, including bi-monthly meetings with project representatives.

5. Bilingual (Welsh and English) evaluation and reporting in line with Welsh Government requirements.

Project Timeline & Budget

1. 3-year contract with an annual budget of up to £20,000 per year (£60,000 total).

2. The evaluator will collaborate with Dr Hannah King (Durham University), who is supporting the project by capturing and documenting participatory research as part of the evaluation.

3. Young beneficiaries will be directly involved in selecting the successful bidder.

Confidentiality & Compliance

The successful evaluation partner must:

1. Adhere to GDPR and data protection regulations when handling participant information.

2. Have appropriate policies and procedures in place for confidentiality, safeguarding, and ethical research practices.

3. Maintain appropriate insurance coverage for the duration of the contract.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=148376.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

£20,000 per year (£60,000 total).

3 Conditions for Participation

3.1

Minimum standards and qualification required

Demonstrate experience in conducting participatory evaluations within youth, community, or wellbeing-focused projects.

Have expertise in qualitative and quantitative research methods, including data collection and impact measurement.

Be able to collaborate with the lead delivery partner to capture meaningful data and generate actionable insights.

Provide examples of previous evaluation projects that align with the aims of Mind Our Future.

Have a track record of producing high-quality reports, insight papers, and case studies for funders and stakeholders.

Commit to regular governance check-ins and meetings with project representatives.

Have appropriate professional indemnity and public liability insurance in place.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Bidders may be asked to present their approach to a selection panel, including young beneficiaries from the project.

(WA Ref:148376)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The successful supplier will be required to involve young beneficiaries in the evaluation process, either through skills-building sessions, co-production workshops, or mentoring opportunities. The supplier must also demonstrate a commitment to delivering evaluation outputs that support accessibility and inclusion within the community.

5.2

Additional Documentation

5.3

Publication date of this notice