CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

esign and Installation of Heat Pump and Water Evaporation System for Small-Scale Production Use

2.2

Description of the goods or services required

The contracting authority is seeking a contractor to design, supply, and install a small-scale heat pump and water evaporation system, to support a niche production process. The system should operate with a degree of automation and be capable of achieving efficient evaporation under specific temperature conditions.

The solution must be compact and suitable for installation in a space-constrained environment with limited power supply. The process requires reduced-temperature evaporation, achieved through low-pressure operation, and must be designed to function with minimal ongoing user input.

The successful contractor will be expected to:

Provide a basic system design tailored to the site and production needs

Supply all necessary components and materials

Complete on-site installation and simple operational checks

Deliver brief documentation to support handover

Due to the specialist and low-throughput nature of the operation, off-the-shelf or adapted systems may be acceptable. No ongoing maintenance contract is required.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=150267.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

This is a one-off contract involving the design, supply, and installation of a compact, automated evaporation system intended for small-scale use. The contract covers a single installation, and no additional lots, phases, or optional extensions are anticipated.

The scale of the contract is limited, both in terms of physical infrastructure and operational capacity. It is expected to be completed within a short timeframe and does not require any ongoing maintenance, servicing, or significant aftercare.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Minimum Standards for Participation:

To be considered for this contract, bidders must meet the following minimum standards:

Relevant Experience: Demonstrable experience in delivering similar small-scale installation projects involving mechanical or thermal systems.

Technical Capability: Ability to design and install a basic evaporation or heat exchange system suitable for a non-standard, low-throughput environment.

Health & Safety Compliance: Evidence of appropriate health and safety practices, including risk assessments and method statements where required.

Insurance: Public liability insurance and, where applicable, professional indemnity insurance at levels appropriate for the scale of the contract.

Delivery Capacity: Ability to complete all works within the agreed timescale (within 3 months of contract award).

The contracting authority reserves the right to request supporting documentation to verify these standards, but may exercise discretion where appropriate.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:150267)

5.2

Additional Documentation

5.3

Publication date of this notice