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Summary

OCID:: ocds-kuma6s-152976
Published by:: The National Trust
Authority ID:: AA80565
Publication date:: 03 July 2025
Deadline date:: 18 July 2025
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

The National Trust is seeking quotations for purchase of multi-media devices, with bilingual audio/visual content creation and 12 months reporting. The contract is scheduled to commence on 28.07.25 and will be for an initial period of 18 month including 6 months creation and installation time and 12 months for service support to include uploads, updates and reporting.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SUPPLIES

1 Authority Details

1.1 Authority Name and Address

Official Name: The National Trust
Postal Address: National Trust, Powis Castle,
Town: Welshpool	Postal Code: SY21 8RF	Country: UK
For the attention of: Karen George	Telephone: +44 1938551925
E-Mail: karen.george@nationaltrust.org.uk	Fax:
Internet Address (URL): https://www.nationaltrust.org.uk/ Electronic access to information: https://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

Official Name: The National Trust
Postal Address: National Trust, Powis Castle,
Town: Welshpool	Postal Code: SY21 8RF	Country: UK
For the attention of: Karen George	Telephone: +44 1938551925
E-Mail: karen.george@nationaltrust.org.uk	Fax:
Internet Address (URL): https://www.nationaltrust.org.uk/

1.3 Completed documents must be returned to:

Official Name: The National Trust
Postal Address: National Trust, Powis Castle,
Town: Welshpool	Postal Code: SY21 8RF	Country: UK
For the attention of: Karen George	Telephone: +44 1938551925
E-Mail: karen.george@nationaltrust.org.uk	Fax:
Internet Address (URL): https://www.nationaltrust.org.uk/

2 Contract Details

2.1 Title

Multimedia Devices, Content Creation and Reporting

2.2 Description of the goods or services required

The National Trust is seeking quotations for purchase of multi-media devices, with bilingual audio/visual content creation and 12 months reporting.

The contract is scheduled to commence on 28.07.25 and will be for an initial period of 18 month including 6 months creation and installation time and 12 months for service support to include uploads, updates and reporting.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=152976.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	30000000		Office and computing machinery, equipment and supplies except furniture and software packages
	32000000		Radio, television, communication, telecommunication and related equipment
	48000000		Software package and information systems
	72000000		IT services: consulting, software development, Internet and support

b) Delivery Location/Area

	Code		Location
	100		UK - All
	1000		WALES
	1010		West Wales and The Valleys
	1011		Isle of Anglesey
	1012		Gwynedd
	1013		Conwy and Denbighshire
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
	1015		Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
	1016		Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
	1017		Bridgend and Neath Port Talbot
	1018		Swansea
	1020		East Wales
	1021		Monmouthshire and Newport
	1022		Cardiff and Vale of Glamorgan
	1023		Flintshire and Wrexham
	1024		Powys

2.4 Total quantity or scope of tender

20 multi media devices with creation of 60 minutes of content.

3 Conditions for Participation

3.1 Minimum standards and qualification required

Details shown in RFQ attachment

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
18-07-2025 Time 11:00

Estimated award date
28-07-2025

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:152976)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

RFQ template - 02-2025 Powis Castle (002)

5.3 Publication date of this notice

03-07-2025

SF 51a

Coding

Commodity categories

ID	Title	Parent category
72000000	IT services: consulting, software development, Internet and support	Computer and Related Services
30000000	Office and computing machinery, equipment and supplies except furniture and software packages	Computer and Related Services
32000000	Radio, television, communication, telecommunication and related equipment	Technology and Equipment
48000000	Software package and information systems	Computer and Related Services

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1020	East Wales
1023	Flintshire and Wrexham
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1021	Monmouthshire and Newport
1024	Powys
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
100	UK - All
1000	WALES
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: karen.george@nationaltrust.org.uk
Admin contact:: karen.george@nationaltrust.org.uk
Technical contact:: N/a
Other contact:: karen.george@nationaltrust.org.uk

Further information

Date	Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf

RFQ template - 02-2025 Powis Castle (002).pdf

pdf2.12 MB

This file may not be accessible.

Replaced documents

There are no previous versions of these documents.

Multimedia Devices, Content Creation and Reporting

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

2.2

Description of the goods or services required

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

4.2

Reference number attributed to the notice by the contracting authority

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox