Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 2920903849
E-mail: edward.butler@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of South East Wales Independent Mental Capacity Advocacy (IMCA)
Reference number: PRO-OJEULT-37952
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Velindre NHS Trust on behalf of Cardiff and Vale, Aneurin Bevan and Cwm Taf University Health Boards are inviting suitably qualified organisations to express an interest for provision of an Independent Mental Capacity Advocacy Service (IMCA).
The purpose of the IMCA service is to help particularly vulnerable people who lack the capacity to make important decisions about serious medical treatment and changes of accommodation. It is available to those who have no family or friends whom it would be appropriate to consult about these decisions. The service includes adult protection cases (POVAs) and care reviews. IMCA also has a role in the Deprivation of Liberty Safeguards (DOLs) process. An IMCA may be instructed by the Supervisory Body to support a person for whom an authorisation is being sought; or to undertake the role of the Relevant Person's Representative, or to provide assistance to the relevant person and their representative in exercising their rights under the legislation.
II.1.5) Estimated total value
Value excluding VAT:
1 104 525.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85300000
85323000
85312310
II.2.3) Place of performance
NUTS code:
UKL22
UKL21
UKL15
UKL16
UKL17
Main site or place of performance:
The service will be provided across the boundaries of the Cardiff and Vale, Cwm Taf and Aneurin Bevan University Health Boards.
II.2.4) Description of the procurement
At commencement of this contract, the geographical area of Bridgend County Borough Council will transfer to the Cwm Taf University Health Board from Abertawe Bro Morgannwg University Health Board. Further details can be found in the Invitation to Tender document.
The service will provide Independent Mental Capacity Advocates where there is no-one to consult about the person’s best interests, who are instructed to support and represent a person over 16 years of age who lacks capacity to make certain serious decisions and may include people with dementia, brain injury, learning disability, mental health issues, a stroke, or who are unconscious or in a coma. The IMCA’s role is to make representations about that person’s wishes, feelings, beliefs and values, at the same time as bringing to the attention of the decision-maker all factors that are relevant to the decision. This will include supporting the person who lacks capacity; obtaining and evaluating information; as far as possible ascertaining the person’s wishes and feelings, beliefs and values; obtaining a further medical opinion if necessary and ascertaining alternative courses of action. The IMCA will represent the person’s views and interests and prepare a report for the decision-maker. The IMCA will also be able to challenge the decision-maker.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 104 525.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial term of the contract will be for three years with an option to extend at the sole discretion of the contracting Authority for two further periods each of one year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The following Local Authorities will be able to 'call off' the contract; Rhondda Cynon Taf, Merthyr Tydfil, Cardiff, Vale of Glamorgan, Monmouthshire, Newport, Blaenau Gwent, Torfaen, Caerphilly and Bridgend.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the tender documents.
Supplier's will be required to enter into terms and conditions of contract as set out in the ITT, save for matters of clarification or consistency the terms are non-negotiable.
NWSSP reserves the right to request a parent company and/or other guarantees of financial liability.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/07/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
27/07/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The services to which this notice relates fall within Regulation 74, Section 7, Chapter 3, Part 2 of the Public Contracts Regulations 2015 (Regulations). Although the Contracting Authority may voluntarily adopt certain provisions in the Regulations for the purposes of, inter alia, applying selection criteria at PQQ stage, neither the publication of this voluntary notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority (or any of the NHS Wales bodies on whose behalf it is acting) intend to hold themselves bound by any of the Regulations save those applicable to 'Light Touch' services.
The Contracting Authority will not accept completed PQQ's after the stated closing date.
The Contracting Authority reserves the right to conclude the contract in whole, in part or annul the tendering process.
The tendering process will be undertaken via electronic means using the Bravo e-tendering system.
Access Bravo eTenderWales at https://etenderwales.bravosolution.co.uk/. Register/login to the portal and click "PQQs open to all
suppliers". Find the pqq_number & title and click on the "express interest" button. This will move the PQQ/ITT into your "my PQQ" page.
To access attachments click "buyer attachments" in the "PQQ details".
To respond click "my response" under "PQQ details". Then "create response" or "decline to respond". You can use the "messages" function
to communicate with the buyer and seek any clarification. Submit your tender using the "submit response" button.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=82778
(WA Ref:82778)
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
18/06/2018