Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Velindre University NHS Trust (as hosts of NHS Wales Informatics Service)
Ty Glan-yr-Afon, 21 Cowbridge Road East
Cardiff
CF11 9AD
UK
Contact person: Katharine Fletcher
Telephone: +44 2920502086
E-mail: katharine.fletcher@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.nwis.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.1) Name and addresses
Aneurin Bevan University Health Board
St Cadoc's Hospital, Lodge Road, Caerleon
Newport
NP18 3XQ
UK
Contact person: Rob Type
E-mail: rob.type@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: https://www.wales.nhs.uk
I.1) Name and addresses
Velindre University NHS Trust
Unit 2, Charnwood Court, Parc Nantgarw, Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Christine Thorne
E-mail: Christine.thorne@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.wales.nhs.uk
I.1) Name and addresses
Swansea Bay University Health Board
One Talbot Gateway, Baglan Energy Park, Baglan
Port Talbot
SA12 7BR
UK
Contact person: Keir Warner
E-mail: keir.warner@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.wales.nhs.uk
I.1) Name and addresses
Betsi Cadwaladar University Health Board
Ysbyty Gwynedd, Penrhosgarnedd
Bangor
LL57 2PW
UK
Contact person: Simon Whitehead
E-mail: simon.whitehead@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.wales.nhs.uk
I.1) Name and addresses
Cardiff & Vale University Health Board
University Hospital of Wales, Heath Park
Cardiff
CF14 4XW
UK
Contact person: Claire Salisbury
E-mail: claire.salisbury@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.wales.nhs.uk
I.1) Name and addresses
Cwm Taf Morgannwg University Health Board
Ynysmeurig House, Navigation Park
Abercynon
CF45 4SN
UK
Contact person: Esther Price
E-mail: esther.price@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.wales.nhs.uk
I.1) Name and addresses
Hywel Dda University Health Board
Prince Philip Hospital, Bryngwyn Mawr, Llanelli
Carmarthenshire
SA14 8QF
UK
Contact person: Alan Binks
E-mail: alan.binks@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.wales.nhs.uk
I.1) Name and addresses
Powys Teaching Health Board
Neuadd Bryncheiniog, Cambrian Way
Brecon
LD3 7HR
UK
Contact person: Simon Whitehead
E-mail: Simon.whitehead@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.wales.nhs.uk
I.1) Name and addresses
Public Health Wales NHS Trust
2 Capital Quarter
Cardiff
CF10 4BZ
UK
Contact person: Christine Thorne
E-mail: Christine.thorne@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.wales.nhs.uk
I.1) Name and addresses
Welsh Ambulance Service NHS Trust
Trust Headquarters, HM Stanley Hospital
St Asaph, Denbighshire
LL17 0RS
UK
Contact person: Simon Whitehead
E-mail: Simon.whitehead@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.wales.nhs.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Laboratory Information Management System (LIMS) Service
Reference number: P136.02
II.1.2) Main CPV code
71900000
II.1.3) Type of contract
Services
II.1.4) Short description
Velindre University NHS Trust acting as hosts of the NHS Wales Informatics Service is seeking to procure a national Laboratory Information Management System (LIMS) service to underpin the development of NHS Pathology Services in Wales
II.1.5) Estimated total value
Value excluding VAT:
22 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48814000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
All sites within the geographical region of NHS Wales and the Health Boards or Trusts within Wales.
II.2.4) Description of the procurement
Velindre University NHS Trust acting as hosts of NHS Wales Informatics Service are procuring a national Laboratory Information Management System (LIMS) service to underpin the development of NHS Pathology Services in Wales.
The bidder will host the LIMS service in either of the following:
- On the premises of an NHS accredited data centre
- Secure private cloud
- Public cloud
The LIMS service is to be delivered across NHS Wales’ network infrastructure (currently provided by the Welsh Government's PSBA network). Bidders are required to deliver an innovative approach to the delivery of an “All Wales” LIMS service.
The LIMS service should be able to run in a technical environment that supports:
1. All NHS Pathology laboratories across Wales and including, as a minimum, the following disciplines: Andrology, Haematology, Biochemistry, Immunology, Blood Transfusion and Tracking, Histopathology, Cytology, Mortuary and Microbiology.
2. Integration to the ”All Wales” national technical platform, other national Pathology systems, Pathology analysers and equipment.
3. A solution for business intelligence.
4. A solution for legacy data to include limited data take on from the existing Pathology LIMS
The LIMS service must enable the configuration and management of the LIMS to be delivered on a national basis through a single instance. All sites would be connected via a Wide Area Network (WAN) linked to a single application and database. The bidder will configure the LIMS to Wales requirements in a standardised way with some flexibility to meet warranted variation.
The LIMS service should allow information to be shared across the whole network with standardised and comparable data and report formats across all laboratories.
The LIMS service should include as a minimum the following:
1. Secure hosting services including hardware and technical support;
2. The provision, customisation, configuration, installation, implementation, ongoing development and upgrade of application software, communications, training and service management to required standards;
3. LIMS service delivery to defined service levels;
4. Future proofed service to keep pace with developments in technology and Pathology.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals:
Original contract term is 7 years with the option to extend for 2 years in increments of 12 months or on a longer term basis up to the maximum contract term of 9 years.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
The Authority intends to invite appropriate candidates to participate in the dialogue on the basis of the ranking of their responses to the Pre Qualification Stage (reduce to 6 suppliers) and the Invitation to Participate in Dialogue Stage (reduce to 3 suppliers) in accordance with the criteria and processes set out in the tender documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority may purchase from the successful bidder software for electronic test requesting and other LIMS related services.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
A draft set of Terms and Conditions (Master Services Agreement) are provided in the Pre Qualification Questionnaire document set
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2008/S 236-313952
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/02/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
02/04/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Renewal estimated to be 2028
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority will not accept completed Pre Qualification Questionnaires after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
The Contracting Authority reserves the right to increase the number of responses selected for an invitation to participate in dialogue in the circumstances set out in the PQQ.
All documents to be priced in sterling and all payments made in sterling.
The tendering process may be undertaken in part via electronic means using the Bravo e-tendering system.
Bidders are to note that in the event that the bidder is long-listed to the ITPD Stage of the Procurement the Authority intends that the bidder submits one strategic solution only in relation to their proposal.
This contract is being procured by the Awarding Authority for and on behalf of other NHS Bodies in Wales. Further details of such NHS Bodies are available at: www.wales.nhs.uk/nhswalesaboutus/structure, and include (without limitation) the 7 Local Health Boards and the 3 NHS Trusts in Wales.
The official identity of the Contracting Authority will be clarified with the Welsh Government and bidders will be advised accordingly following the official announcement of the identity of the organisation to succeed the NHS Wales Informatics Services, as hosted by Velindre University NHS Trust.
Instructions on how to participate in this tender opportunity. It is proposed to run a Competitive Dialogue procedure with a Pre Qualification Questionnaire (PQQ). To complete your response, please access the PQQ via the Bravo ETenderWales portal where you will find the PQQ and the tender documentation,reference–Project Ref 43451 PQQ Ref 32898 Laboratory Information Management System (LIMS)as per the instructions below. Register your company on the eSourcing portal(this is only required once). Browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register — Accept the terms and conditions and click "continue" — Enter your correct business and user details — Note the username you chose and click "save" when complete — You will shortly receive an email with your unique password (please keep this secure). 2.Express an Interest in the tender — Log in to the portal with the username/password — Click the "PQQs/ITTs open to all" suppliers" link.(these are pre-qualification questionnaires or invitations to tender open to any registered supplier)—Click on the relevant PQQ/ITT to access the content— Click the "express interest" button at the top of the page — This will move the PQQ/ITT in to your "my PQQs/myITTs" page.(this is a secure area reserved for your projects only)—You can now access any attachments by clicking "buyer attachments "in the "PQQ/ITT details" box 3. Responding to the tender —Click "my response "under "PQQ/ITT details", you can choose to "create response "or to "decline to respond"(please give a reason if declining)—You can now use the "messages" function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on screen instructions to complete the PQQ/ITT—There may be a mixture of online & offline actions for you to perform(there is detailed online help available)You must then submit your reply using the "submit response" button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering helpdesk.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=87681
(WA Ref:87681)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Cardiff
UK
VI.5) Date of dispatch of this notice
23/01/2020